Monday, June 15, 2015

Warsaw Public Library Board of Trustees Minutes 6/8/15



Warsaw Public Library
Board of Trustees
Monday, June 8, 2015

The Monday, June 8, 2015 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:03 pm by President Suzanne Aldinger.   Present were: Trustees David Almeter, Margaret Zeches, Suzanne Aldinger, Janice Kelsey, Susannah Heubusch,  Library Director Lisa Gricius and Warsaw Town Board Liaison Shani Jones.

Margaret Zeches made a motion that the reading of the previous meeting be waived and a correction should be made that the meeting was changed from Tuesday, June 9, 2015 to Monday, June 8, 2015.  Motion was seconded by David Almeter.
            Ayes: 5            Noes:  0           Motion carried

A motion was made by Susannah Heubusch and seconded by Janice Kelsey that the audited vouchers #98 - #112 for $3426.27 be approved.
            Ayes:  5           Noes:  0           Motion carried

Old Business:

The work NYSEG will be doing on the lights cannot be started until after July 1, 2015. This means the painting cannot be started until the electrical work is completed. 

At this time Mr. Royce has not been back to complete the electrical work he has started.  The major portion has been done but there are still some small items to be finished.  If we can get no response from Mr. Royce it was suggested that we contact Beardsley Electric.

New Business:

It was suggested that the board should review the By-Laws and other policies pertaining to the Library.  Copies of the current policies will be provided to the board members for them to review.  Over the next few months the policies will be discussed at the meetings for any possible changes.

Library Director, Lisa Gricius, presented the board with a preliminary budget.  At the next meeting the board will approve or make recommendations for changes.

The Friends of the Library will be holding their next meeting on Monday, July 13, 2015 at 7:00.  They will be holding the book sale on July 16,17,18 this year.

Next meeting Tuesday, July 14, 2015.

Susannah Heubusch made a motion that the meeting be adjourned.

Meeting adjourned at 8:20 pm.

Submitted by Susannah Heubusch

Wednesday, June 3, 2015

Board of Trustees Open Meeting Minutes 5/11/2015



Warsaw Public Library
Board of Trustees
Monday, May 11, 2015

The Monday, May 11, 2015 meeting of the Warsaw Public Library Board of Trustees was called to order by President Suzanne Aldinger at 7:05 pm.   Present were trustees:  Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey, Susannah Heubusch, Library Director:  Lisa Gricius and Warsaw Town Board liaison: Shani Jones.

A motion was made by Margaret Zeches and seconded by David Almeter to waive the reading of the April 14, 2015 minutes.
            Ayes:  5            Noes:  0           Motion carried

A motion was made by Janice Kelsey to approve audited vouchers #74-#97 for $7298.17.  Motion was seconded by David Almeter.
            Ayes:  5            Noes:  0           Motion carried

Director's and Children's Services Report (See attached)

Old Business:
  The electrical work (updating some wiring and service panel) is still not fully completed.   The major work has been done but there are a few minor jobs to finish.

Old & New Business:
NYSEG completed an energy audit.  To update all the lights in the building to more efficient lighting the total project cost is $14,882.96.  NYSEG will cover $6244.10 of the cost leaving a balance of $8638.80 for the library to cover.  The estimated savings per year is $1033.90.  A discussion followed about whether to do the complete project now or do a little at a time.  The final consensus was to do have it all done at the same time. 

As the $4000.00 that the Library received from the Conable Foundation is not enough to do all the painting that needs to be done in the Library it was suggested that we pull funds from the Capital Reserves so that the project can be completed.

A motion was made by Susannah Heubusch and seconded by David Almeter to pull from the Capital Reserves, funds enough to cover the complete electrical project plus up to $2000 to add to the grant money for painting.
            Ayes:  5            Noes; 0            Motion carried

The Library has been approached about becoming a part of a Solar Energy Project that would encompass buildings owned by the Town plus the Library.  At present the board felt that there were too many questions that need answers before a decision could be reached.

Next meeting Monday, June 8, 2015 at 7:00 pm.

Motion made to adjourn
Meeting adjourned at 8:30 pm.

Submitted by Susannah Heubusch

Monday, June 1, 2015

Warsaw Public Library Open Meeting Agenda 6/8/2015



Warsaw Public Library
130 N. Main St. Warsaw, NY 14569
Board of Trustees Open Meeting Agenda
Monday, June 8, 2015 at 7:00 PM

Open Meeting
Waive reading of minutes from May 11, 2015 motion to approve.
Motion:
2nd:
Ayes:               Noes:               Absent:                                                             
Defeated:                                Approved:

Old Business

1.      Audit and Approve abstract of audited vouchers # 98
Total Amount: $

 Directors Report & Children’s Services Report (Enclosed in Packet)

New Business
1.      2015 Budget Planning