Board of Trustees Open Meeting 5/13/2014

Warsaw Public Library
Board of Trustees
May 13, 2014

The Tuesday, May 13, 2014 meeting of the Warsaw Public Library Board of Trustees was brought to order at 6:10 pm by president Suzanne Aldinger.  Present were trustees:  Suzanne Aldinger, David Almeter, Margaret Zeches, Janice Kelsey , Susannah Heubusch,  Library Director: Lisa Gricius and Warsaw Town Board liaison:  Shani Jones.  Also present were representatives of “The Friends of the Library":  Carolyn Lyons and Mary Regan.


A motion was made by Margaret Zeches to waive the reading of the April 7, 2014 minutes.  Motion was seconded by David Almeter.
 Ayes:  5 Noes:  Motion carried

Old Business
The floor was turned over to Ms. Lyons and Ms. Regan to bring the board up to date on the progress of the “Friends of the Library".   As of December, 2013 the “Friends" have been incorporated.  They are working on getting their 501C tax exempt
 Ayes: 5  Noes:  Motion carried
Susannah Heubusch made a motion to approve the audited vouchers #81- 104 for $11876. status.  Their fiscal year will begin on October 1, 2014.  They presented the trustees with a "Memorandum of Understanding Between the Friends of the Warsaw Public Library and the Warsaw Public Library Board of Trustees".  (see attached)
Susannah Heubusch made a motion to accept the Memorandum as written and was 2nd by Janice Kelsey.
00.  Motion 2nd by David Almeter.
 Ayes: 5  Noes:  Motion carried


Directors Report (see attached)
Children's Services Report (see attached)


New Business
A special meeting was set for May 20, 2014 at 7:00 pm to review Electrician Estimates and to prepare a 5 Year Physical Plant construction and maintenance plan of the buildings needs/priorities as well as determine if a construction aid grant application is desired.
The next regular meeting of the Board of Trustees will be on June 10, 2014.
Susannah Heubusch made a motion to adjourn the meeting.

Meeting adjourned at 6:30 pm.
Submitted by Susannah Heubusch

Warsaw Public Library Board of Trustees Special Meeting Agenda 5/20 7:00 PM

Warsaw Public Library

130 N. Main St. Warsaw, NY 14569

Board of Trustees Special Meeting Agenda

Tuesday, May 20, 2014 at 6:00 pm

Open Meeting

New Business

1.     Special meeting of the board of Trustees to address the following items:
A.    Review Electrician Estimates as per Electrical Recommendations report as per Bob Smith, CEIS Inspector. Three bids were requested from Royce Electric, DJ Beardsley, and Keith Standera
B.    Review NYSERDA Energy Audit review, findings, and  recommendations.
C.    Facilities Sub-Committee requested as per Town Supervisor, Becky Ryan in order to prepare a 5 Year Physical Plant construction and maintenance plan of the building’s needs/priorities as well as determine if a construction aid grant application is desired. As per PLS, the timeline for the 2014-2017 NYS Construction Grant Application Intent to apply deadline is 6/1/2014. A brief description of our project and estimated cost is due at that time. The application deadline is 8/13 and the facilities committee meeting to make award recommendations is 8/18-8/22. The PLS Board will approve recommendations at their board meeting 9/10. As we do not qualify as an economically disadvantaged area, we would not qualify for the 25% contribution, but the 50% contribution. This means we would have to pay half of all construction. To be addressed: Is this something the board would like to pursue at this time?

Board of Trustees Open Meeting Agenda 5/13/2014 at 6:00 PM

Warsaw Public Library
130 N. Main St. Warsaw, NY 14569
Board of Trustees Open Meeting Agenda
Tuesday, May 13, 2014 at 6:00 pm
Open Meeting
Waive reading of minutes from Monday, April 7, 2014, motion to approve.
Motion:
2nd:
Ayes:        Noes:        Absent:
Defeated:            Approved:

Old Business
1.    Memorandum of Understanding between Friends of the Warsaw Public Library and the Board of Trustees. Draft attached to agenda.

2.    Audit and Approve abstract of audited vouchers # 81-
Total Amount: $
Motion:
2nd:
Ayes:        Noes:        Absent:
Defeated:                                 Approved:

 Directors Report & Children’s Services Report (Enclosed in Packet)

New Business
1.    Schedule a facilities sub-committee or special meeting of the board of Trustees to address the following items to be discussed at that time.
A.    Review Electrician Estimates as per Electrical Recommendations report as per Bob Smith, CEIS Inspector. Three bids were requested from Royce Electric, DJ Beardsley, and Keith Standera
B.    Facilities Sub-Committee requested as per Town Supervisor, Becky Ryan in order to prepare a 5 Year Physical Plant construction and maintenance plan of the building’s needs/priorities as well as determine if a construction aid grant application is desired. As per PLS, the timeline for the 2014-2017 NYS Construction Grant Application Intent to apply deadline is 6/1/2014. A brief description of our project and estimated cost is due at that time. The application deadline is 8/13 and the facilities committee meeting to make award recommendations is 8/18-8/22. The PLS Board will approve recommendations at their board meeting 9/10. As we do not qualify as an economically disadvantaged area, we would not qualify for the 25% contribution, but the 50% contribution. This means we would have to pay half of all construction. To be addressed: Is this something the board would like to pursue at this time?
Announcements
Adjournment
Motion:
2nd
Ayes:            Noes:            Absent:
Defeated:                                                         Approved: