Warsaw Public Library
Board of Trustees
Tuesday, December 10,2013
The Tuesday, December 10, 2013 Board of Trustees meeting was called to order at 7:00 pm by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey, Susannah Heubusch, Library Director: Lisa Gricius and Warsaw Town Board liaison: Shani Jones.
As there were no additions or corrections to the Tuesday, November 12, 2013 minutes Margaret Zeches made a motion to waive the reading of said minutes. 2nd David Almeter.
Ayes: 5 Noes: 0 Motion carried
OLD BUSINESS
In 2014 there are a couple of holiday eves when the Library would only be open for 2 hours.
A motion was made by Susannah Heubusch and 2nd by Margaret Zeches that if the Library would be open two hours or less on a holiday eve that the Library would be closed on those days.
Ayes: 5 Noes: 0 Motion carried
A motion was made by David Almeter and 2nd by Susannah Heubusch that audited vouchers #228-243 for $6309.14 be approved.
Ayes: 5 Noes: 0 Motion carried
Directors and Children's Services Reports (See Attached)
The Conable Family Foundation approved a $2500.00 request to purchase computer lounge furniture.
Two new cameras will be installed in the kitchen and J-FIC areas and the camera in the children's area will be repositioned for a better view.
NEW BUSINESS
There will be no Board of Directors meeting in January.
The next meeting will be on February 11, 2014.
Suzanne Aldinger made a motion to adjourn the meeting.
Meeting adjourned at 7:57 pm
Submitted by Susannah Heubusch
Monday, December 23, 2013
Wednesday, December 4, 2013
Board of Trustees Open Meeting Agenda 12/10/2013
Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, December 10, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, November 12, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Holiday Closings 2014
Audit and Approve abstract of audited vouchers #228-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, December 10, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, November 12, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Holiday Closings 2014
Audit and Approve abstract of audited vouchers #228-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Tuesday, November 26, 2013
Warsaw Public Library Board of Trustees Open Meeting 11/12/2013
Warsaw Public Library
Board of Trustees
Tuesday, November 12, 2013
The Tuesday, November 12, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:05 pm by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey, Susannah Heubusch; Library Director: Lisa Gricius and Warsaw Town Board Liaison: Shani Jones.
A correction was made to the Tuesday, October 8, 2013 minutes. Paid voucher information had not been included. Vouchers paid were #187 - #206 for the amount of $31518.34. A motion was made by David Almeter and 2nd by Margaret Zeches to approve the October 8, 2013 minutes with the added changes.
Ayes: 5 Noes: 0 Motion Carried
Old Business
Cleaning Contract:
1) Fay Steel has provided the Library with a certificate of insurance.
2) A motion was made by Susannah Heubusch and 2nd by Margaret Zeches that the new Cleaning and Maintenance Contract would commence as of November 1, 2013. That contractor would receive $16.00 per hour not to exceed $4800.00 for the year.
Ayes: 3 Noes: David Almeter & Janice Kelsey Motion Carried
3) David Almeter suggested that along with the signatures of the Library Director: Lisa Gricius and the Contractor: Fay Steel that the Board of Directors President: Suzanne Aldinger should also sign the contract. Susannah Heubusch made a motion 2nd by Margaret Zeches that the Board of Directors President also sign the contract.
Ayes: 5 Noes: 0 Motion Carried
A Resolution to the Cleaning and Maintenance Contract was read. (see attached)
Margaret Zeches made a motion 2nd by David Almeter that vouchers #207 - #227 for $7084.12 be approved.
Ayes: 5 Noes: 0 Motion Carried
Directors & Children's Services Reports (See Attached)
New Business
As the old microfilm machine is outdated and expensive to repair David Almeter made a motion, 2nd by Margaret Zeches that it be put on the surplus list.
Ayes: 5 Noes: 0 Motion Carried
A list of surplus items was presented to the board. David Almeter made a motion, 2nd by Susannah Heubusch to declare the items on said list to be surplus and disposed of.
Ayes: 5 Noes: ) Motion Carried.
Joanne Caldwell asked to speak to the board about closing the Library on Veterans Day, in respect for our men and women who have served or are serving in the military instead of closing on Columbus day. Susannah Heubusch made a motion, 2nd by David Almeter that in the future the Library would close on Veterans Day instead of Columbus Day.
Ayes: 5 Noes: 0 Motion Carried
In 2014 Christmas Eve and New Years Eve hours would be such that the Library would only be open for two hours each of those days. The question came up about closing the Library on holidays when, according to the present schedule, it would only be open for two hours for the day. A decision was tabled until the December meeting.
Susannah Heubusch made a motion that the meeting be adjourned.
Meeting adjourned at 8:30 pm
Board of Trustees
Tuesday, November 12, 2013
The Tuesday, November 12, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:05 pm by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey, Susannah Heubusch; Library Director: Lisa Gricius and Warsaw Town Board Liaison: Shani Jones.
A correction was made to the Tuesday, October 8, 2013 minutes. Paid voucher information had not been included. Vouchers paid were #187 - #206 for the amount of $31518.34. A motion was made by David Almeter and 2nd by Margaret Zeches to approve the October 8, 2013 minutes with the added changes.
Ayes: 5 Noes: 0 Motion Carried
Old Business
Cleaning Contract:
1) Fay Steel has provided the Library with a certificate of insurance.
2) A motion was made by Susannah Heubusch and 2nd by Margaret Zeches that the new Cleaning and Maintenance Contract would commence as of November 1, 2013. That contractor would receive $16.00 per hour not to exceed $4800.00 for the year.
Ayes: 3 Noes: David Almeter & Janice Kelsey Motion Carried
3) David Almeter suggested that along with the signatures of the Library Director: Lisa Gricius and the Contractor: Fay Steel that the Board of Directors President: Suzanne Aldinger should also sign the contract. Susannah Heubusch made a motion 2nd by Margaret Zeches that the Board of Directors President also sign the contract.
Ayes: 5 Noes: 0 Motion Carried
A Resolution to the Cleaning and Maintenance Contract was read. (see attached)
Margaret Zeches made a motion 2nd by David Almeter that vouchers #207 - #227 for $7084.12 be approved.
Ayes: 5 Noes: 0 Motion Carried
Directors & Children's Services Reports (See Attached)
New Business
As the old microfilm machine is outdated and expensive to repair David Almeter made a motion, 2nd by Margaret Zeches that it be put on the surplus list.
Ayes: 5 Noes: 0 Motion Carried
A list of surplus items was presented to the board. David Almeter made a motion, 2nd by Susannah Heubusch to declare the items on said list to be surplus and disposed of.
Ayes: 5 Noes: ) Motion Carried.
Joanne Caldwell asked to speak to the board about closing the Library on Veterans Day, in respect for our men and women who have served or are serving in the military instead of closing on Columbus day. Susannah Heubusch made a motion, 2nd by David Almeter that in the future the Library would close on Veterans Day instead of Columbus Day.
Ayes: 5 Noes: 0 Motion Carried
In 2014 Christmas Eve and New Years Eve hours would be such that the Library would only be open for two hours each of those days. The question came up about closing the Library on holidays when, according to the present schedule, it would only be open for two hours for the day. A decision was tabled until the December meeting.
Susannah Heubusch made a motion that the meeting be adjourned.
Meeting adjourned at 8:30 pm
Tuesday, November 5, 2013
Board of Trustees Open Meeting Agenda 11/12/2013 at 7:00 PM
Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, November 12, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, October 8, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Audit and Approve abstract of audited vouchers #207-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Declaration of surplus items for disposition
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, November 12, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, October 8, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Audit and Approve abstract of audited vouchers #207-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Declaration of surplus items for disposition
Thursday, October 24, 2013
Board of Trustees Open Meeting 10/8/2013
Warsaw Public Library
Board of Trustees
October 8, 2013
The Tuesday, October 8, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:00 pm by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch, Library Director: Lisa Gricius and Warsaw Town Board liaison: Shani Jones.
A motion was made by Margaret Zeches and 2nd by Janice Kelsey to waive the reading of the Tuesday, September 17, 2013 minutes.
Ayes: 5 Noes: 0 Motion carried
Old Business
The Maintenance and Cleaning Contract dispute is still unresolved. Fay had said that she could obtain a $100,000 policy for $458. After a brief discussion Susannah Heubusch made a motion that we would accept the $100,000 coverage. Motion was seconded by David Almeter.
Ayes: 5 Noes: 0 Motion carried
Directors and Children's Services Reports (see attached)
New Business
A motion was made by Margaret Zeches and 2nd by David Almeter to accept the Pioneer Library Systems Free Access plan. (copy available at Library)
Ayes: 5 Noes: 0 Motion carried
It was announced that Mary Conable has been named Kiwanas Citizen of the Year as well as Library Advocate of the year. Congratulations to Mary!
Motion was made by Margaret Zeches to adjourn the meeting.
Meeting adjourned at 8:03 pm
Board of Trustees
October 8, 2013
The Tuesday, October 8, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:00 pm by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch, Library Director: Lisa Gricius and Warsaw Town Board liaison: Shani Jones.
A motion was made by Margaret Zeches and 2nd by Janice Kelsey to waive the reading of the Tuesday, September 17, 2013 minutes.
Ayes: 5 Noes: 0 Motion carried
Old Business
The Maintenance and Cleaning Contract dispute is still unresolved. Fay had said that she could obtain a $100,000 policy for $458. After a brief discussion Susannah Heubusch made a motion that we would accept the $100,000 coverage. Motion was seconded by David Almeter.
Ayes: 5 Noes: 0 Motion carried
Directors and Children's Services Reports (see attached)
New Business
A motion was made by Margaret Zeches and 2nd by David Almeter to accept the Pioneer Library Systems Free Access plan. (copy available at Library)
Ayes: 5 Noes: 0 Motion carried
It was announced that Mary Conable has been named Kiwanas Citizen of the Year as well as Library Advocate of the year. Congratulations to Mary!
Motion was made by Margaret Zeches to adjourn the meeting.
Meeting adjourned at 8:03 pm
Tuesday, October 1, 2013
Warsaw Public Library Board of Trustees Open Meeting 10/08/2013 Agenda
Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, October 8, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, September 17, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Audit and Approve abstract of audited vouchers #187-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Pioneer Library System’s Free Direct Access Plan Vote
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, October 8, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, September 17, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Audit and Approve abstract of audited vouchers #187-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Pioneer Library System’s Free Direct Access Plan Vote
Monday, September 30, 2013
Warsaw Public Library Board of Trustees Minutes September 17, 2013
Warsaw Public Library
Board of Trustees
Tuesday, September 17, 2013
The Tuesday, September 17, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order by President Suzanne Aldinger at 7:08 pm. Present were trustees Suzanne Aldinger, David Almeter, Janice Kelsey, Susannah Heubusch, Library Director Lisa Gricius and Warsaw Town Board Liaison Shani Jones. Absent was trustee Margaret Zeches.
David Almeter made a motion to waive the reading of the August 15, 2013 minutes. Motion was 2nd by Janice Kelsey.
Ayes: 4 Noes: 0 Absent: 1 motion carried
Old Business:
A motion was made by David Almeter and 2nd by Susannah Heubusch to approve the audited vouchers #169 - #186 for $8926.42.
Ayes: 4 Noes: 0 Absent: 1 motion carried
Discussion of "maintenance and cleaning contract" was put off until the end of the meeting.
Directors and Children's Services Reports (see attached)
New Business:
Lisa Gricius presented a "Volunteer Policy and Volunteer Application" as guidelines for using volunteers at the Library. Susannah Heubusch made a motion to accept policy as written and was 2nd by Janice Kelsey.
Ayes: 4 Noes: 0 Absent: 1 motion carried
Ms. Janice Cook had requested permission to use the library lawn to gain access to a tree on her property that hung over on Library property so that some need trimming could be done.
Janice Kelsey made a motion to approve said request and was 2nd by David Almeter.
Ayes: 4 Noes: 0 Absent: 1 motion carried
Otis elevator has presented two contracts for maintenance on the Library elevator. One is just a basic contract; oiling, greasing, inspection. The other includes the basic coverage and takes care of maintenance, parts, quality control, safety tests, etc. for $2352.00. (see contract for full explanation if coverage.) Because of the age of the elevator Susannah Heubusch made a motion that the Library accept the more comprehensive contract ($2352.00 ) for fuller coverage. Motion was 2nd by Janice Kelsey.
Ayes: 4 Noes: 0 Absent: 1 motion carried
As the Warsaw Public Library at this time does not have a board member as a representative to WYCLAC, Suzanne Aldinger volunteered to fill that position.
The meeting returned to the subject of the "Maintenance and Cleaning Contract". Before a final decision is made Janice Kelsey is authorized to talk with Fay Steel to try and persuade Fay to change her mind about providing the required insurance.
Susannah Heubusch made a motion to adjourn the meeting.
Meeting was adjourned at 9:10 pm
Submitted by Susannah Heubusch
Board of Trustees
Tuesday, September 17, 2013
The Tuesday, September 17, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order by President Suzanne Aldinger at 7:08 pm. Present were trustees Suzanne Aldinger, David Almeter, Janice Kelsey, Susannah Heubusch, Library Director Lisa Gricius and Warsaw Town Board Liaison Shani Jones. Absent was trustee Margaret Zeches.
David Almeter made a motion to waive the reading of the August 15, 2013 minutes. Motion was 2nd by Janice Kelsey.
Ayes: 4 Noes: 0 Absent: 1 motion carried
Old Business:
A motion was made by David Almeter and 2nd by Susannah Heubusch to approve the audited vouchers #169 - #186 for $8926.42.
Ayes: 4 Noes: 0 Absent: 1 motion carried
Discussion of "maintenance and cleaning contract" was put off until the end of the meeting.
Directors and Children's Services Reports (see attached)
New Business:
Lisa Gricius presented a "Volunteer Policy and Volunteer Application" as guidelines for using volunteers at the Library. Susannah Heubusch made a motion to accept policy as written and was 2nd by Janice Kelsey.
Ayes: 4 Noes: 0 Absent: 1 motion carried
Ms. Janice Cook had requested permission to use the library lawn to gain access to a tree on her property that hung over on Library property so that some need trimming could be done.
Janice Kelsey made a motion to approve said request and was 2nd by David Almeter.
Ayes: 4 Noes: 0 Absent: 1 motion carried
Otis elevator has presented two contracts for maintenance on the Library elevator. One is just a basic contract; oiling, greasing, inspection. The other includes the basic coverage and takes care of maintenance, parts, quality control, safety tests, etc. for $2352.00. (see contract for full explanation if coverage.) Because of the age of the elevator Susannah Heubusch made a motion that the Library accept the more comprehensive contract ($2352.00 ) for fuller coverage. Motion was 2nd by Janice Kelsey.
Ayes: 4 Noes: 0 Absent: 1 motion carried
As the Warsaw Public Library at this time does not have a board member as a representative to WYCLAC, Suzanne Aldinger volunteered to fill that position.
The meeting returned to the subject of the "Maintenance and Cleaning Contract". Before a final decision is made Janice Kelsey is authorized to talk with Fay Steel to try and persuade Fay to change her mind about providing the required insurance.
Susannah Heubusch made a motion to adjourn the meeting.
Meeting was adjourned at 9:10 pm
Submitted by Susannah Heubusch
Monday, September 9, 2013
Board of Trustees Open Meeting Agenda 9/17/2013
Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, September 17, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Thursday, August 15, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Audit and Approve abstract of audited vouchers #169-- #
Total Amount:$
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Volunteer Policy and Volunteer Application
Permission requested for access to tree on 6 East Court St. by Ms. Janis Cook by way of the east lawn if necessary for remove a portion of the basswood tree that grows on their property but hangs over the library property, including the library shed.
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, September 17, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Thursday, August 15, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Audit and Approve abstract of audited vouchers #169-- #
Total Amount:$
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Volunteer Policy and Volunteer Application
Permission requested for access to tree on 6 East Court St. by Ms. Janis Cook by way of the east lawn if necessary for remove a portion of the basswood tree that grows on their property but hangs over the library property, including the library shed.
Thursday, August 22, 2013
Board of Trustees Open Meeting 8/15/2013
Warsaw Public Library
Board of Trustees
Thursday, August 15, 2013
A meeting of the Warsaw Public Library board of trustees was called to order by vice president Janice Kelsey at 7:00pm.
The purpose of the meeting was to discuss and approve the budget for 2014. Present were trustees Janice Kelsey, David Almeter, Margaret Zeches, Susannah Heubusch; Library Director Lisa Gricius and Town Liaison Shanie Jones. Trustee Suzanne Aldinger arrived shortly thereafter.
After a short discussion a motion was made by Margaret Zeches to accept the 2014 budget as written asking the Town of Warsaw for $129,317.00. Motion was 2nd by Janice Kelsey.
Ayes: 4 Noes: 1 (David Almeter) Motion carried.
As Fay Steel is still refusing to provide liability insurance coverage per the cleaning contract there was some discussion on what steps should be taken. There were three options:
(1) Put her on as an employee at slightly more per hour than the $10.30 she is making now; as the Library would be picking up the costs of FICA, MED., FUTA, SUTA, insurance and possibly retirement
(2) Increase the wage to $16.00 as independent contractor and she provide liability insurance coverage
(3) Put the position out for bids.
A motion was made by Margaret Zeches that we offer Fay $16.00 an hour and she provide the liability insurance.
Ayes: 5 Noes: 0 Motion carried
Due to conflicting schedules the September meeting will be held on Tuesday September 17 at 7:00pm.
Margaret Zeches made a motion to adjourn the meeting.
Meeting adjourned at 7:50 pm
Submitted by Susannah Heubusch
Board of Trustees
Thursday, August 15, 2013
A meeting of the Warsaw Public Library board of trustees was called to order by vice president Janice Kelsey at 7:00pm.
The purpose of the meeting was to discuss and approve the budget for 2014. Present were trustees Janice Kelsey, David Almeter, Margaret Zeches, Susannah Heubusch; Library Director Lisa Gricius and Town Liaison Shanie Jones. Trustee Suzanne Aldinger arrived shortly thereafter.
After a short discussion a motion was made by Margaret Zeches to accept the 2014 budget as written asking the Town of Warsaw for $129,317.00. Motion was 2nd by Janice Kelsey.
Ayes: 4 Noes: 1 (David Almeter) Motion carried.
As Fay Steel is still refusing to provide liability insurance coverage per the cleaning contract there was some discussion on what steps should be taken. There were three options:
(1) Put her on as an employee at slightly more per hour than the $10.30 she is making now; as the Library would be picking up the costs of FICA, MED., FUTA, SUTA, insurance and possibly retirement
(2) Increase the wage to $16.00 as independent contractor and she provide liability insurance coverage
(3) Put the position out for bids.
A motion was made by Margaret Zeches that we offer Fay $16.00 an hour and she provide the liability insurance.
Ayes: 5 Noes: 0 Motion carried
Due to conflicting schedules the September meeting will be held on Tuesday September 17 at 7:00pm.
Margaret Zeches made a motion to adjourn the meeting.
Meeting adjourned at 7:50 pm
Submitted by Susannah Heubusch
Monday, August 5, 2013
Special Meeting of the Warsaw Public Library Board of Trustees: July 24, 2013 at 7:00 PM
Warsaw Public Library
Board of Trustees
Wednesday, July 24, 2013
A special meeting of the Warsaw Public Library Board of Trustees was called on Wednesday, July 24, 2013. President Suzanne Aldinger called the meeting to order at 7:00 pm. Present were trustees; Janice Kelsey, Suzanne Aldinger, Susannah Heubusch and Library Director; Lisa Gricius. Absent were Trustees David Almeter, Margaret Zeches, and Town Liaison; Shanie Jones.
The meeting was called to discuss any changes or additions that may have to be made in the Library budget as it is due at the Town Board in August. No decisions were made. Lisa Gricius will draw up the final budget and present it to the board at the next meeting.
Meeting was adjourned at 8:15 pm.
Submitted by Susannah Heubusch
Next Meeting: Special Meeting of the Warsaw Public Library Board of Trustees to approve the 2014 Budget being presented to the Town of Warsaw: Thursday, August 15th at 7:00 PM.
There is no regularly scheduled meeting being held the 2nd Tuesday of the month in August.
Board of Trustees
Wednesday, July 24, 2013
A special meeting of the Warsaw Public Library Board of Trustees was called on Wednesday, July 24, 2013. President Suzanne Aldinger called the meeting to order at 7:00 pm. Present were trustees; Janice Kelsey, Suzanne Aldinger, Susannah Heubusch and Library Director; Lisa Gricius. Absent were Trustees David Almeter, Margaret Zeches, and Town Liaison; Shanie Jones.
The meeting was called to discuss any changes or additions that may have to be made in the Library budget as it is due at the Town Board in August. No decisions were made. Lisa Gricius will draw up the final budget and present it to the board at the next meeting.
Meeting was adjourned at 8:15 pm.
Submitted by Susannah Heubusch
Next Meeting: Special Meeting of the Warsaw Public Library Board of Trustees to approve the 2014 Budget being presented to the Town of Warsaw: Thursday, August 15th at 7:00 PM.
There is no regularly scheduled meeting being held the 2nd Tuesday of the month in August.
Wednesday, July 17, 2013
Board of Trustees Open Meeting 7/9/2013
Warsaw Public Library
Board of Trustees
Tuesday, July 9, 2013
The Tuesday, July 9, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:02 pm. by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch, Library Director: Lisa Gricius and Warsaw Town Board liaison: Shani Jones. There was also a visitor, Linda Hyland from the Perry Library Board.
Margaret Zeches made a motion to waive the reading of the Tuesday, June 11, 2013 minutes. Second by David Almeter.
Ayes: 5 Noes: 0 Motion carried
OLD BUSINESS
A motion was made that the cleaning contract be approved as written providing that Fay Steel has no objections once she had read it. If there are no objections, Lisa Gricius has the authority for her and Ms. Steel to take it to a notary to be signed. Motion made by David Almeter and 2nd by Margaret Zeches.
Ayes: 5 Noes: 0 Motion carried
A motion was made by Susannah Heubusch and 2nd David Almeter that the Library Director Evaluation sheet be accepted as written once a typo is corrected.
Ayes: 5 Noes: 0 Motion carried
There was a brief discussion about the setting up and taking down of the Library Book Sale to be held July 11, 12, 13, of 2013.
Margaret Zeches made a motion to approve audited vouchers #134 - #151 for $4148.20. 2nd David Almeter.
Ayes: 5 Noes: 0 Motion carried
Library Directors Report and Children's Services Report (see attached)
NEW BUSINESS
As there are some minor problems with the new circulation desk. It was decided a letter should be written to Randy Almeter outlining the problems and setting a time limit on when we would like said repairs to be completed.
Susannah Heubusch made a motion that we accept the Long-Range Plan 2013-2018 and the Gifts and Donation Policy as written. 2nd David Almeter
Ayes: 5 Noes: 0 Motion carried
A meeting was set for Wednesday, July 24, 2013 at 7:00 pm to go over the budget as that is due to the Town of Warsaw by August 19, 2013.
Susannah Heubusch made a motion to adjourn the meeting. 2nd David Almeter.
Next board meeting will be on August 13, 2013.
Meeting adjourned at 8:25 pm.
Submitted by Susannah Heubusch
Board of Trustees
Tuesday, July 9, 2013
The Tuesday, July 9, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:02 pm. by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch, Library Director: Lisa Gricius and Warsaw Town Board liaison: Shani Jones. There was also a visitor, Linda Hyland from the Perry Library Board.
Margaret Zeches made a motion to waive the reading of the Tuesday, June 11, 2013 minutes. Second by David Almeter.
Ayes: 5 Noes: 0 Motion carried
OLD BUSINESS
A motion was made that the cleaning contract be approved as written providing that Fay Steel has no objections once she had read it. If there are no objections, Lisa Gricius has the authority for her and Ms. Steel to take it to a notary to be signed. Motion made by David Almeter and 2nd by Margaret Zeches.
Ayes: 5 Noes: 0 Motion carried
A motion was made by Susannah Heubusch and 2nd David Almeter that the Library Director Evaluation sheet be accepted as written once a typo is corrected.
Ayes: 5 Noes: 0 Motion carried
There was a brief discussion about the setting up and taking down of the Library Book Sale to be held July 11, 12, 13, of 2013.
Margaret Zeches made a motion to approve audited vouchers #134 - #151 for $4148.20. 2nd David Almeter.
Ayes: 5 Noes: 0 Motion carried
Library Directors Report and Children's Services Report (see attached)
NEW BUSINESS
As there are some minor problems with the new circulation desk. It was decided a letter should be written to Randy Almeter outlining the problems and setting a time limit on when we would like said repairs to be completed.
Susannah Heubusch made a motion that we accept the Long-Range Plan 2013-2018 and the Gifts and Donation Policy as written. 2nd David Almeter
Ayes: 5 Noes: 0 Motion carried
A meeting was set for Wednesday, July 24, 2013 at 7:00 pm to go over the budget as that is due to the Town of Warsaw by August 19, 2013.
Susannah Heubusch made a motion to adjourn the meeting. 2nd David Almeter.
Next board meeting will be on August 13, 2013.
Meeting adjourned at 8:25 pm.
Submitted by Susannah Heubusch
Tuesday, July 2, 2013
Board of Trustees Open Meeting Agenda for 7/9/2013
Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, July 9, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, June 11, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Waive reading of minutes from Tuesday, June 11, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Library Director Evaluation
Audit and Approve abstract of audited vouchers #134- #
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Maintenance and Cleaning Contract
Library Director Evaluation
Audit and Approve abstract of audited vouchers #134- #
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Long-Range Plan 2013-2018
Gifts and Donations Policy
Desk Repairs
Long-Range Plan 2013-2018
Gifts and Donations Policy
Desk Repairs
Wednesday, June 19, 2013
Warsaw Public Library Board of Trustees Meeting June 11, 2013
Warsaw Public Library
Board of Trustees
Tuesday, June 11, 2013
President Suzanne Aldinger called the meeting to order at 7:15 pm on Tuesday, June 11, 2013. Present were Trustees: Suzanne Aldinger, Janice Kelsey, Margaret Zeches, David Almeter, Susannah Heubusch, Library Director - Lisa Gricius, and Town Liaison - Shanie Jones.
David Almeter made a motion to waive the reading of the Tuesday, May 14, 2013 meeting. 2nd by Janice Kelsey.
Ayes: 5 Noes: Motion carried
An amendment to the February 12, 2013 was made. Motion should read: Susannah Heubusch made a motion to accept Randy Almeter's bid of $13,450.00 with a $6,000. 00 down payment for the building and installation of a new circulation desk. Final payment to be made at the completion of the project. (See attached estimate)
Old Business:
A draft of the Cleaning and Maintenance Contract has been sent to David DiMatteo for approval. When the final draft is drawn up it will show that the contractor will be paid on an hourly basis at $10.30 per hour.
The Library Director Evaluation was presented to the board to be looked over and will be voted on at the next meeting.
Susannah Heubusch made a motion to approve payment of vouchers #111- #133 for $11,889.07. 2nd Margaret Zeches
Ayes: 5 Noes: Motion carried
Directors and Children Services Reports (see attached)
New Business:
With more room behind the new circulation desk there is a problem with patrons walking behind the desk. Randy Almeter will be contacted to see if there is something that can be added to the desk to discourage this. There are also a couple of cosmetic adjustments that need to be done.
T&D Plumbing presented an estimate of $1,055.00 for baseboard replacement in the Children's room. The board agreed that it needed to be done and to move forward. Susannah Heubusch made a motion that we accept T&D's estimate and get the work done. Margaret Zeches 2nd motion.
Ayes: 5 Noes: Motion Carried
As enhanced lighting is needed in the lower level the board went downstairs to check the drop ceiling and determine if it could be raised. It was decided that before any final decisions were made to have a contractor come in and advise on whether said change was feasible.
With the renovations being made because of a generous donation, some furniture and shelving needs to be removed. Town Liaison: Shanie Jones is to check with the Town Board to see if the Town Highway Dept. would provide the manpower to remove the furniture and set it on the curb. Suggested that maybe Bid-Buy might pick up for auction.
A question was asked as to what GEEK the LIBRAY was. It is a grant to libraries to raise the awareness of the libraries. Lisa has made arrangement for a group of patrons and staff to march in the July 4th parade to promote the program.
The annual book sale will be held on Thurs., Fri., and Sat., July 11-13, 2013. Set up is Wednesday, July 10, 2013. Sale hours are Thursday 9-5, Friday 9-5 and Saturday 9-1.
Susannah Heubusch made a motion to adjourn the meeting. 2nd Margaret Zeches
Meeting adjourned at 8:45 pm.
Submitted by Susannah Heubush
Board of Trustees
Tuesday, June 11, 2013
President Suzanne Aldinger called the meeting to order at 7:15 pm on Tuesday, June 11, 2013. Present were Trustees: Suzanne Aldinger, Janice Kelsey, Margaret Zeches, David Almeter, Susannah Heubusch, Library Director - Lisa Gricius, and Town Liaison - Shanie Jones.
David Almeter made a motion to waive the reading of the Tuesday, May 14, 2013 meeting. 2nd by Janice Kelsey.
Ayes: 5 Noes: Motion carried
An amendment to the February 12, 2013 was made. Motion should read: Susannah Heubusch made a motion to accept Randy Almeter's bid of $13,450.00 with a $6,000. 00 down payment for the building and installation of a new circulation desk. Final payment to be made at the completion of the project. (See attached estimate)
Old Business:
A draft of the Cleaning and Maintenance Contract has been sent to David DiMatteo for approval. When the final draft is drawn up it will show that the contractor will be paid on an hourly basis at $10.30 per hour.
The Library Director Evaluation was presented to the board to be looked over and will be voted on at the next meeting.
Susannah Heubusch made a motion to approve payment of vouchers #111- #133 for $11,889.07. 2nd Margaret Zeches
Ayes: 5 Noes: Motion carried
Directors and Children Services Reports (see attached)
New Business:
With more room behind the new circulation desk there is a problem with patrons walking behind the desk. Randy Almeter will be contacted to see if there is something that can be added to the desk to discourage this. There are also a couple of cosmetic adjustments that need to be done.
T&D Plumbing presented an estimate of $1,055.00 for baseboard replacement in the Children's room. The board agreed that it needed to be done and to move forward. Susannah Heubusch made a motion that we accept T&D's estimate and get the work done. Margaret Zeches 2nd motion.
Ayes: 5 Noes: Motion Carried
As enhanced lighting is needed in the lower level the board went downstairs to check the drop ceiling and determine if it could be raised. It was decided that before any final decisions were made to have a contractor come in and advise on whether said change was feasible.
With the renovations being made because of a generous donation, some furniture and shelving needs to be removed. Town Liaison: Shanie Jones is to check with the Town Board to see if the Town Highway Dept. would provide the manpower to remove the furniture and set it on the curb. Suggested that maybe Bid-Buy might pick up for auction.
A question was asked as to what GEEK the LIBRAY was. It is a grant to libraries to raise the awareness of the libraries. Lisa has made arrangement for a group of patrons and staff to march in the July 4th parade to promote the program.
The annual book sale will be held on Thurs., Fri., and Sat., July 11-13, 2013. Set up is Wednesday, July 10, 2013. Sale hours are Thursday 9-5, Friday 9-5 and Saturday 9-1.
Susannah Heubusch made a motion to adjourn the meeting. 2nd Margaret Zeches
Meeting adjourned at 8:45 pm.
Submitted by Susannah Heubush
Tuesday, June 4, 2013
Warsaw Public Library Board Agenda
Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, June 11, 2013, 7:00 PM
Open Meeting130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, June 11, 2013, 7:00 PM
Waive reading of minutes from Tuesday, May 14, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Library Director Evaluation
Audit and Approve abstract of audited vouchers #_____-- #______
Total Amount:_________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Review proposals for baseboard replacement in Children’s Room and enhanced lighting on the lower levels where needed.
Monday, May 20, 2013
Warsaw Public Library Board of Trustees Open Meeting May 13, 2013 7:00 PM
WARSAW PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
MONDAY, MAY 13, 2013
The Monday, May 13, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:05 pm by president Suzanne Aldinger. Present were trustees: Janice Kelsey, David Almeter, Suzanne Aldinger, Margaret Zeches, Susannah Heubusch, Library Director Lisa Gricius and Town of Warsaw liaison Shanie Jones.
Margaret Zeches made a motion to waive the reading of the April 9, 2013 minutes. 2nd. Janice Kelsey No additions or corrections were made.
Ayes: 5 Noes: 0 Motion carried
Old Business
As we need a new Maintenance and Cleaning Contract and as Town Attorney, Dave DiMateo will review it but will not write it a board member will need to write one up based on the old contract. Some members were not comfortable with our writing the contract. Janice Kelsey made a motion that the contract be written and presented to DiMateo for review. 2nd by Susannah Heubusch.
Ayes: 3 Noes: 2 (Aldinger, Almeter) Motion carried
Susannah Heubusch volunteered to do the rewrite.
The high ceiling bulbs have been replace by D.J. Beardsley
The Library Director Evaluation Form was tabled until next meeting as it still needed some work.
The Circulation Desk is ready to be installed. As we don't know how long it will take to install the desk, a motion was made by Susannah Heubusch and 2nd by David Almeter to close the Library for the day the desk is installed.
Ayes: 5 Noes: 0 Motion carried
The Library Director will choose a day in which the installation and electrician can be coordinated. . Depending upon how soon this can be done there may or may not be enough time to put an ad in the Penny Saver. However, notices will be posted in the Library about the closing, announced on WCJW, and a message left on the answering machine.
Margaret Zeches made a motion 2nd by David Almeter to accept audited vouchers #89-#110 for $11933.19.
Ayes: 5 Noes: 0 Motion carried
Directors Report and Children's Services Report (see attached)
New Business
Margaret Zeches made a request for someone from the Library give a monthly book report to the Caring Hands Group at the Valley Chapel.
The Library now has a facebook page.
The Library Director gave a brief show and tell about the Warsaw Public Library Half Marathon which started Saturday May 11. Anyone interested in participating can still sign up. For more details contact the Library.
The board entered into Executive Session at 8:00 for discussion of awareness of a public safety issue. David Almeter made a motion to leave executive session, 2nd by Susannah Heubusch. Executive session ended at 8:10 pm. No action was taken
An anonymous donor presented the Library with $30,000 with the stipulation that $5000 go to the Friends of the Library and that the remaining $25,000 be spent, without Board approval, at the discretion of the Library Director for the enhancement of the public areas.
Margaret Zeches made a motion to adjourn the meeting, 2nd David Almeter.
Meeting adjourned at 8:40 pm
Submitted by Susannah Heubusch
BOARD OF TRUSTEES MEETING
MONDAY, MAY 13, 2013
The Monday, May 13, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:05 pm by president Suzanne Aldinger. Present were trustees: Janice Kelsey, David Almeter, Suzanne Aldinger, Margaret Zeches, Susannah Heubusch, Library Director Lisa Gricius and Town of Warsaw liaison Shanie Jones.
Margaret Zeches made a motion to waive the reading of the April 9, 2013 minutes. 2nd. Janice Kelsey No additions or corrections were made.
Ayes: 5 Noes: 0 Motion carried
Old Business
As we need a new Maintenance and Cleaning Contract and as Town Attorney, Dave DiMateo will review it but will not write it a board member will need to write one up based on the old contract. Some members were not comfortable with our writing the contract. Janice Kelsey made a motion that the contract be written and presented to DiMateo for review. 2nd by Susannah Heubusch.
Ayes: 3 Noes: 2 (Aldinger, Almeter) Motion carried
Susannah Heubusch volunteered to do the rewrite.
The high ceiling bulbs have been replace by D.J. Beardsley
The Library Director Evaluation Form was tabled until next meeting as it still needed some work.
The Circulation Desk is ready to be installed. As we don't know how long it will take to install the desk, a motion was made by Susannah Heubusch and 2nd by David Almeter to close the Library for the day the desk is installed.
Ayes: 5 Noes: 0 Motion carried
The Library Director will choose a day in which the installation and electrician can be coordinated. . Depending upon how soon this can be done there may or may not be enough time to put an ad in the Penny Saver. However, notices will be posted in the Library about the closing, announced on WCJW, and a message left on the answering machine.
Margaret Zeches made a motion 2nd by David Almeter to accept audited vouchers #89-#110 for $11933.19.
Ayes: 5 Noes: 0 Motion carried
Directors Report and Children's Services Report (see attached)
New Business
Margaret Zeches made a request for someone from the Library give a monthly book report to the Caring Hands Group at the Valley Chapel.
The Library now has a facebook page.
The Library Director gave a brief show and tell about the Warsaw Public Library Half Marathon which started Saturday May 11. Anyone interested in participating can still sign up. For more details contact the Library.
The board entered into Executive Session at 8:00 for discussion of awareness of a public safety issue. David Almeter made a motion to leave executive session, 2nd by Susannah Heubusch. Executive session ended at 8:10 pm. No action was taken
An anonymous donor presented the Library with $30,000 with the stipulation that $5000 go to the Friends of the Library and that the remaining $25,000 be spent, without Board approval, at the discretion of the Library Director for the enhancement of the public areas.
Margaret Zeches made a motion to adjourn the meeting, 2nd David Almeter.
Meeting adjourned at 8:40 pm
Submitted by Susannah Heubusch
Monday, May 6, 2013
Warsaw Public Library Board of Trustees Open Meeting AGENDA 5/13/2013
Agenda
Warsaw Public Library
Board of Trustees Open Meeting
Monday, May 13, 2013 7:00 PM
Waive reading of minutes from Tuesday, April 9, 2013; motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
• Maintenance and Cleaning Contract
• Replacement of high ceiling bulbs when out will be completed by D.J. Beardsley
• Library Director Evaluation Form
• Audit and approve abstract of audited vouchers #89-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Warsaw Public Library
Board of Trustees Open Meeting
Monday, May 13, 2013 7:00 PM
Waive reading of minutes from Tuesday, April 9, 2013; motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
• Maintenance and Cleaning Contract
• Replacement of high ceiling bulbs when out will be completed by D.J. Beardsley
• Library Director Evaluation Form
• Audit and approve abstract of audited vouchers #89-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Director and Children's Services Reports (See Attached)
New Business
New Business
Monday, April 15, 2013
Warsaw Public Library Board of Trustees Meeting April 9, 2013
Warsaw Public Library
Board of Trustees
Tuesday, April 9 2013
The Tuesday, April 9, 2013 meeting of the Warsaw Public Library board of trustees was called to
order at 7:00 pm by president Suzanne Aldinger. Present were: trustees Suzanne Aldinger,
David Almeter, Janice Kelsey, Margaret Zeches, Susannah Heubusch, Library Director Lisa
Gricius, Town of Warsaw liaison Shanie Jones and guest Cassie Guthrie.
Cassie Guthrie, who is director of the Pioneer Library Board, did a presentation of the new
NYLTO (New York Library Trustees Online) site giving a quick overview of what the site has to
offer for the trustees. The site is supported by the Federal Library Services and Technology Act.
There are nine participating library systems in New York State.
Old Business
There is a change in the Tuesday April 9, 2013 minutes. In the last paragraph where it says the
goals will stay the same; that should read the goals will be consolidated from eight
to three.
1) Maintain and improve the physical library facility
2) Strengthen partnerships to increase collaboration to bring in more resources and
activities to the library
3) Become an information hub for the community, through enhanced services and
programming.
A motion was made by Margaret Zeches to accept changes to minutes and 2nd by Janice
Kelsey.
Ayes: 5 Noes: 0 Approved
Shanie Jones reported the Town Board will be considering at their Wednesday, April 10, 2013
meeting our request that David DiMateo draw up the maintenance contract, at no charge to
the library.
As the ladder that Fay Steel uses to change the light bulbs is very heavy and unsafe we decided
we didn't want her to use it anymore. There was a discussion on who we might be able to get
to do the job as it is a chore that is done on a sporadic basis.
There are ceiling tiles downstairs that are loose and broken. They need to be looked at to see
about repair or replacing.
T & D Plumbing is still working on replacing the grids on the radiators in the children's area.
Toilet was constantly running and Danny Moyles was called in to repair.
A motion was made by Susannah Heubusch and 2nd by Janice Kelsey to approve the audited
vouchers #70 - #88 for $5159.23.
Ayes: 5 Noes: 0 approved
Director and Children's Services Reports (See Attached)
New Business
The large print area of the library was weeded and the books were donated to the nursing
home. Also the paperback area was gone through and some of those were donated to the jail.
WYCLAC (Wyoming County Library Advisory Council) is seeking nominations for a Wyoming
County resident to server on the PLS board of trustees. It can be anyone from the community
that is willing to serve.
Director Lisa Gricius has completed her civil service requirements. A probationary period
needed to be set. David Almeter made a motion that the probationary period be 26 weeks, 2nd
Susannah Heubusch.
Ayes: 5 Noes: 0 approved
A motion was made by Margaret Zeches and 2nd David Almeter to accept the 2012 Annual
Report Review.
Ayes: 5 Noes: 0 approved
PLS is recommending a people counter at the cost of $642.00 each times 2. After a discussion
the board felt that the cost was more than we wanted to spend on something that we didn't
feel was necessary at this time.
A library levy vote was requested for submission to the School Budget. A letter was drafted
requesting an increase of 3% from $31,614.00 to $32,562.00. Susannah Heubusch made a
motion to accept the letter as drafted, 2nd by David Almeter.
Ayes: 5 Noes: 0 approved
The May meeting has been changed from Tuesday, May 14, 2013 to Monday, May 13, 2013.
David Almeter passed out ideas for the proposed Library Director Evaluation sheet. Board
members are to review for the May meeting.
Margaret Zeches made a motion to adjourn the meeting, 2nd Susannah Heubusch.
Meeting adjourned 8:15 pm.
Submitted by Susannah Heubusch
Tuesday, April 2, 2013
Agenda Warsaw Public Library Board of Trustees Open Meeting April 9, 2013
Agenda
Warsaw Public Library
Board of Trustees Open Meeting
April 9, 2013
7:00 PM
Open Meeting
Waive reading of minutes from
Tuesday, March 12, 2013; motion to approve.
Motion:
2nd:
Ayes: Noes:
Absent:
Defeated: Approved:
Old Business
·
Maintenance and Cleaning Contract
·
Replacement of high ceiling bulbs
·
Long-Range Plan 2013-2018 Goal Consolidation
·
Audit and approve abstract of audited vouchers #70-
Total Amount: $
Motion:
2nd:
Ayes: Noes:
Absent:
Defeated:
Approved:
Director and Children's Services Reports (See Attached)
New Business
·
NYLTO (New York Library Trustees Online) Orientation
with Cassie Guthrie
·
WYCLAC (Wyoming County Library Advisory Council)
By-Laws enclosed in packet
Each
member library appoints one trustee to attend Bi-Annually with Library
Director. Sue Aldinger has agreed to attend the April 16th meeting.
WYCLAC designates persons from Wyoming County to be nominated to serve as
Wyoming County representatives on the Pioneer Library System Board of Trustees.
A vacancy will exist at the end of this year and WYCLAC is seeking nominations.
·
Director Lisa Gricius’ Civil Service requirements
have been met. Joanne Caldwell has been facilitating the paperwork with civil
service to complete director’s appointment. As per Civil Service, the appointment
paperwork can’t be completed until the Board decides on the probationary time
period. Current Personnel Policy states, “The newly appointed Director is provisional
until he or she meets Civil Service requirements, and then Probationary until
he or she has library board satisfaction in job performance for 26-52 weeks.”
As per civil service, a range is not acceptable. The board must choose a
specific number of weeks not less than 26 or more than 52.
Monday, March 18, 2013
Warsaw Public Library Board of Trustees Open Meeting March 12, 2013
Warsaw Public Library
Board of Trustees
Tuesday, March 12, 2013
The Tuesday, March 12, 2013 Board of Trustees meeting was called to order by president Suzanne Aldinger at 7:10 pm. Present were trustees: Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey, Susannah Heubusch, Library director - Lisa Gricius and Warsaw Town Board liaison - Shani Jones.
A motion was made by Margaret Zeches to waive the reading of the February 12, 2013 minutes.
Ayes: 5 Noes: 0 Motion carried
The evaluation forms for Library Director were not ready and a motion was made by Susannah Heubusch and 2nd by Margaret Zeches to table them until the May 14, 2013 meeting.
Ayes: 5 Noes: 0 Motion carried
As Mr. Standera has yet to submit an estimate for the replacement of the lighting grids there was a discussion on whether we should find someone that is more reliable. No decision was made at this time.
The baseboard heating unit in the Children's Room is waiting on T & D Plumbing finding a certain type of unit.
A motion was made by Margaret Zeches and 2nd by Susannah Heubusch to approve the payment of vouchers #50 - # 69 in the amount of $11,250.76.
Ayes: 5 Noes: 0 Motion carried
Library Director Lisa Gricius received two estimates for a computer desk to be paid for from the sale of the oak card catalogue. As both estimates were within $20.00 of each other (under $400) the final decision was left to the Director.
The subject of the annual book sale was brought up. It was suggested that instead of running it just the usual Thursday and Friday that we also extend it to Saturday. No decision was made at this time.
System will be providing an entertainer in July and August. Do not know who or about what at this time.
There was a discussion about a new contract for the maintenance and cleaning of the Library to be drawn up. The only one on file is over 10 years old and had been drawn up by the Town. The question came up as to whether the Town would let the Library use the services of Town Attorney David DiMatteo (at no charge) to draw up a contract between the Library and the contractor. Town liaison - Shani Jones will present the request at the Wednesday, March 13, 2013 Warsaw Town Board meeting.
Director and Children's Services report (See Attached)
The board went over the summary and proposals for the Long Range Plan 2013-2018. It was decided to accept what had been presented. Goals will stay the same. However the mission statement will change to read: The Warsaw Public Library's mission is to provide our community with a welcoming destination for life-long learning where patrons have access to quality materials, information-seeking resources, services and programs that promote the joy of reading, foster the pursuit of knowledge and enrich their lives.
A motion was made by Susannah Heubusch and 2nd by Margaret Zeches to adjourn the meeting. Meeting was adjourned at 8:35 pm
Submitted by Susannah Heubusch
Monday, March 4, 2013
Agenda Warsaw Public Library Board of Trustees Open Meeting March 12, 2013
Agenda
Warsaw Public Library
Board of Trustees Open Meeting
March 12, 2013
7:00 PM
Old Business
Warsaw Public Library
Board of Trustees Open Meeting
March 12, 2013
7:00 PM
- Evaluation Form Committee present Library Director Evaluation form at 3/12/2013 Meeting for approval
- Awaiting Replacement Grid Estimates. Keith Standera was here and took measurements
- Awaiting Children’s Room Baseboard Unit Estimates from T &D. Tom is diligently looking for a certain kind of baseboard through different manufacturers, etc.
- Long Range Plan 2013-2018
Friday, February 22, 2013
Warsaw Public Library Board of Trustees Open Meeting February 12, 2013
Warsaw Public Library
Board of Trustees
Tuesday, February 12, 2013 7:00 PM
130 N. Main St. Warsaw NY 14569
The Warsaw Public Library Board of Trustees met on Tuesday, February 12, 2013. The meeting was called to order by President Suzanne Aldinger at 7:00 pm. Present were Trustees: Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey and Susannah Heubusch, Library Director: Lisa Gricius and Town of Warsaw liaison: Shannie Jones.
OLD BUSINESS:
A motion was made by Margaret
Zeches and 2nd by Janice Kelsey to waive the reading of the minutes
from the Tuesday, December 11, 2012 meeting.
Ayes: 5 Noes: 0 Motion carried
Library Director, Lisa Gricius
opened the bids for the oak card catalogue that had been advertised.
James Graham's bid of $313.13 was accepted.
The new Employee Evaluations
sheets were presented for approval. Some changes were suggested in
the wording. Susannah Heubusch made a motion that the Evaluation
sheets be revised as suggested and accepted. Motions was seconded by
Janice Kelsey.
Ayes: 5 Noes: 0 Motion carried
A committee was appointed to draw up an Evaluation sheet for the Library Director. David Almeter, Margaret Zeches and Janice Kelsey will present the Evaluation sheet at the next meeting for approval.
The board having talked with
persons presenting proposals for the new circulation desk and having
reviewed all proposals made a decision to accept the one from Randy
Almeter. David Almeter recused himself from any decision on the
matter and left the room during the discussion. Susannah Heubusch
made a motion to accept Rany Almeters bid with a $6000.00 down
payment. Margaret Zeches 2nd motion.
Ayes: 4 Noes: 0 Abstain:
David Almeter Approved
Two changes were suggested for the
Fixed Asset policy:
To delete the paragraph
reading: Shipping
charges, consultant fees, and any other cost directly associated with
the purchase, delivery or set up, (including contractors and/or
library workers [salary and benefits]), which make such equipment
operable for its intended purpose will be capitalized.
Where it reads: The Library will
capitalize the cost of improving or renovating machinery, equipment,
and furniture only if the result meet the following conditions:
1) will read: total
cost exceeds $200.00
A motion was made by Margaret
Zeches and 2nd by Janice Kelsey to accept the Fixed Asset Policy with
the revisions.
Ayes: 5 Noes: 0 Motion carried
Due to a clerical error voucher
#145 for $35.74 was voided. A motion was made by Margaret Zeches and
2nd by Susannah Heubusch that the revised vouchers #174 - #190 from
12/11/2012 for $3817.54 be approved for the revised total of
$3781.80.
Ayes: 5 Noes: 0 Motion carried
A motion was made by Janice Kelsey
and 2nd by Margaret Zeches to approve audited vouchers #18 - #49 for
$9294.31.
Ayes: 5 Noes: 0 Motion carried
Directors and Children's Services
Reports (see attached)
NEW BUSINESS:
Election of Officers.
President: Margaret Zeches
nominated Suzanne Aldinger for President, 2nd by Susannah Heubusch.
No other nominations were made. Secretary cast one ballot for
Suzanne Aldinger for President.
Vice President: David Almeter
nominated Janice Kelsey for Vice Presidend, 2nd by Susannah Heubusch.
No other nominations were made. Secretary cast one ballot for
Janice Kelsey for Vice President.
Secretary: Margaret Zeches
nominated Susannah Heubusch for secretary, 2nd by David Almeter. No
other nominations were made. Secretary cast one ballot for Susannah
Heubusch for secretary.
Slate of Officers for 2013:
President: Suzanne
Aldinger
Vice Presient: Janice Kelsey
Secretary: Susannah
Heubusch
The Friends of the Warsaw Public
Library held their first organizational meeting on 2/6/2013.
NYLTO (New York Library Trustees
Online) PLS official roll-out Friday, February 15, 2013. Library
Director Lisa Gricius will be attending the informational
presentation at System meeting.
Cassie from PLS has offered to
come to the March 12,2013 board meeting for an overview.(Cassie is unable to make this date and has rescheduled for April's board meeting)
Advocacy Day: Tuesday March 5,
2013 in Albany. Cost is $15 per person which includes bus trip and
snacks. Library Lisa Gricius will be attending if anyone would like
to join her.
The Library Director was contacted by "Smoke Free Now". As we have had no problems with smokers at the Library or on the grounds any decision was tabled for now.
Margaret Zeches made a motion to
adjourn the meeting, 2nd Susannah Heubusch.
Meeting adjourned at 8:27 pm
Submitted by Susannah Heubusch
Friday, February 8, 2013
Special Meeting Board of Trustees Tuesday Feb. 5, 2013
Warsaw Public Library
Special Meeting
Board of Trustees
Tuesday, February 5, 2013
Tuesday, February 5, 2013
Warsaw Public Library Board of Trustees Agenda 2/12/2013
Warsaw Public Library
130 N. Main St. Warsaw
NY 14569
Board of Trustees
Meeting
AGENDA
Tuesday, February 12,
2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, December 11, 2012,
motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Library Card Catalogue sealed Bid Auction ends 12 PM
February 12th, Bid openings begin promptly at 7:00 PM
Repeat Audit and Approve abstract of audited vouchers #174-#190 due to clerical error resulting from #145 Void of $35.74
Total Amount Revised: $3781.80 rather than approved total 12/11/2012 of $3817.54
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Total Amount:_________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Election of 2013 Officers
Friends of the Warsaw Public Library held first
organizational meeting 2/6/2013
Advocacy Day: Tuesday March 5th 2013 in Albany. Cost is $15 per person which includes bus trip and snacks. I will be attending if anyone would like to join me.
Smoke Free Now
Thursday, January 31, 2013
Agenda Warsaw Public Board of Trustees Special Meeting 2/5/2013 at 6:00 PM
Warsaw Public Library
130 N. Main St.
Warsaw, NY 14569
Board of Trustees Special Meeting
AGENDA
Tuesday, February 5, 2013
6:00 pm
The Board of Trustees of Warsaw Public Library will hold a special meeting Tuesday, February 5th at 6:00 PM to discuss the building of a new circulation desk.
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