Warsaw Public Library

  Safety Policy Committee Meeting Minutes November 18, 2010 3:30pm

  Present: Suzanne Aldinger, Carolyn Lyons, Margaret Zeches, Angela Gonzalez

Absent: Mary Reagan

Agenda Items	Discussion	Decision	Action
Angela Gonzalez presented the following:
. 1. Filtering language in Computer Use Policy…	The following language will be added to the Computer and Internet Use Policy/Minor Internet Use Permission Form: Pioneer Library System contracts with Time Warner to provide content filtering to ensure that its libraries are in compliance with the Children’s Internet Protection Act (CIPA) and insures that libraries remain eligible for certain federal funding.  Warsaw Public Library cannot and does not guarantee that the filtering software will block all obscenity, child pornography or other materials that are harmful to minors. Nor can the Library guarantee that filtering software will not restrict access to sites that may have legitimate research or other value. Parents are therefore ultimately responsible for monitoring the Internet activity of their children even though filtering software is used.	Motion:  aldinger Ayes: 3 Noes: Absent: 1	Carried:  X Defeated: Referred to:  full Board of Trustees
2. Library Guest Pass use ………………….	The following amendments will be made to #7 of the Guidelines of the aforementioned policy: The guest must present current photo ID and sign a guest register. Guest passes are good for one time use. #10 A patron who accidentally opens an inappropriate web site and cannot close it should report this to the front desk immediately.	Motion:  Zeches Ayes: 3 Noes: Absent: 1	Carried:  X Defeated: Referred to:  full Board of Trustees
3.  General Safety Policy	The following items were incomplete and will be presented at the next committee meeting: -Incident Report   -Banning Procedures  –Repeat Offenders  -Violation Notice and procedure.	Motion:  Ayes: Noes: Absent:	Carried:  Defeated: Referred to:  NO ACTION
4. Children’s Safety Policy……	This policy is a work in progress by Mary Conable and will be completed by the next committee meeting. A parent’s guide to supervising their children’s library experience at WPL will be put in pamphlet form.	Motion:  Ayes: Noes: Absent:	Carried:  Defeated: Referred to:  NO ACTION
5. Video Surveillance Policy	See attached………	Motion:  Lyons Ayes: 3 Noes: Absent: 1	Carried: X Defeated: Referred to: Full Board of Trustees
6. Patron Rules of Behavior	See attached…………….This will also be put into pamphlet form for easy hand out.	Motion:  Zeches Ayes: 3 Noes: Absent: 1	Carried: X Defeated: Referred to: Full Board of Trustees
6.  Lawyer Letter	A letter from a lawyer who specializes in Library Law was received by the Director describing services, rates, etc. for consideration by the Board of Trustees to be presented at the next full board meeting.	Motion: Lyons Ayes: 3 Noes: Absent: 1	Carried:X Referred to: Full Board of Trustees
7.  A public service announcement/News Release ….	This statement will be prepared by Mary Reagan (with approval by attorney) as soon as possible for publication in the Pennysaver. The statement will be sent via email to all board members for their approval prior to publication	Motion: Aldinger Ayes: 3 Noes: Absent: 1	Carried: X Referred to: Board of Trustees

Next meeting scheduled for Thurs. December 02, 2010 @ 3:30pm .

                      

Warsaw Public Library

Board of Trustees Meeting

November 9, 2010

Present: Angela Gonzalez, Carolyn Lyons, Suzenne Miller, Mary Reagan, Sue Aldinger, Margaret Zeches, Douglas Ingles (Town Board Representative)   Absent: Janice Kelsey

Meeting called to order at 7:00pm.

Began with Public Comments (one request to speak):

1. Jennifer Byroads: spoke of her concerns regarding the recent arrest of a library patron and her safety concerns for other library patrons, especially minors.

Minutes from October 12, 2010 meeting; motion to accept minutes as written (motion SA/2nd SM); approved.

 New Business: 

1. Proposed Action Plan (Goal: To protect the safety of all patrons and staff at Warsaw Public Library)  Some implemented and several planned actions were discussed.  A “Safety Committee” will be formed, and will further address consideration of, and implementing changes, including the notification of the public of these actions.  
2. Motion MZ/2nd SM to add #9 to Computer & Internet Use Policy (regarding patrons not moving computer monitors); approved.
3. Consolidating small CD’s: Angela will be contacting Five Star Bank to inquire about several small CD’s that belong to the library to determine if the accounts would be appropriate to consolidate.  Will report back with findings at a future meeting.
4. Safety Committee will include: C. Lyons, M. Reagan, S. Aldinger, & M. Zeches. 
5. Personnel Committee will meet after initial Safety Committee changes are addressed.  Personnel Committee will include: C. Lyons, M. Reagan, S. Aldinger.
6. Carolyn Lyons was awarded the HANSON AWARD at the PLS (Pioneer Library System) Annual Meeting on October 13th in recognition of her 30 years of support to libraries in Wyoming County.  Congratulations Carolyn.

Old Business:  

1. Outdoor lighting:  Keith Standera has ordered a new light for the back entry door area, and a light to illuminate the front sign.  Installation is anticipated ASAP.
2. Construction of a closet by the back door to store the brooms, shovels, etc will be arranged by Carolyn.

Reviewed vouchers #196-214 (motion MR/2nd SM); approved; vouchers signed.

Discussed installation of a camera security system, as part of the Proposed Safety Plan.  Anticipate quote from Casco for camera security system by Friday, November 12th.  

Motion:  Approve installation of camera security system by Casco, for a quote not to exceed $11,000.00. (motion: MZ/ 2nd SA) unanimous approval.  

Meeting adjourned at 7:55pm.

Next Meeting scheduled for: December 14th, 2010 at 7:00pm.

Respectfully Submitted,

Mary Reagan

Posting:
Safety Policy Committee meetings scheduled  11/18/10 3:30 and 12/2/10 3:30