Warsaw Public Library Board of Trustees Open Meeting 11/12/2013

Warsaw Public Library
Board of Trustees
Tuesday, November 12, 2013

The Tuesday, November 12, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:05 pm by president Suzanne Aldinger.  Present were trustees: Suzanne Aldinger,  Margaret Zeches, David Almeter, Janice Kelsey, Susannah Heubusch;  Library Director: Lisa Gricius and Warsaw Town Board Liaison: Shani Jones.

A correction was made to the Tuesday, October 8, 2013 minutes.  Paid voucher information had not been included.  Vouchers paid were #187 - #206 for the amount of $31518.34.  A motion was made by David Almeter and 2nd by Margaret Zeches to approve the October 8, 2013 minutes with the added changes.
 Ayes:  5 Noes:  0 Motion Carried

Old Business
Cleaning Contract:
1)  Fay Steel has provided the Library with a certificate of insurance. 
2)  A motion was made by Susannah Heubusch and 2nd by Margaret Zeches that the new Cleaning and Maintenance Contract would commence as of November 1, 2013.  That contractor would receive $16.00 per hour not to exceed $4800.00 for the year.
 Ayes:  3 Noes:  David Almeter & Janice Kelsey Motion Carried
3)  David Almeter suggested that along with the signatures of the Library Director: Lisa Gricius and the Contractor: Fay Steel that the Board of Directors President: Suzanne Aldinger  should also sign the contract.   Susannah Heubusch made a motion 2nd by Margaret Zeches that the Board of Directors President also sign the contract.
 Ayes:  5 Noes:  0 Motion Carried
A Resolution to the Cleaning and Maintenance Contract was read.   (see attached)
Margaret Zeches made a motion 2nd by David Almeter that vouchers #207 - #227 for $7084.12 be approved.
 Ayes:  5 Noes:  0 Motion Carried
Directors & Children's Services Reports (See Attached)

New Business
As the old microfilm machine is outdated and expensive to repair David Almeter made a motion, 2nd by Margaret Zeches that it be put on the surplus list.
Ayes:  5 Noes:  0 Motion Carried
A list of surplus items was presented to the board.  David Almeter made a motion, 2nd by Susannah Heubusch to declare the items on said list to be surplus and disposed of.
 Ayes:  5 Noes:  ) Motion Carried.
Joanne Caldwell asked to speak to the board about closing the Library on Veterans Day, in respect for our men and women who have served or are serving in the military instead of closing on Columbus day.   Susannah Heubusch made a motion, 2nd by David Almeter that in the future the Library would close on Veterans Day instead of Columbus Day.
Ayes:  5 Noes:  0 Motion Carried
In 2014 Christmas Eve and New Years Eve hours would be such that the Library would only be open for two hours each of those days.  The question came up about closing the Library on holidays when, according to the present schedule, it would only be open for two hours for the day.   A decision was tabled until the December meeting.
Susannah Heubusch made a motion that the meeting be adjourned.
Meeting adjourned at 8:30 pm

Board of Trustees Open Meeting Agenda 11/12/2013 at 7:00 PM

Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, November 12, 2013, 7:00 PM
Open Meeting

Waive reading of minutes from Tuesday, October 8, 2013, motion to approve.
Motion:
2nd:
Ayes:  Noes:  Absent:
Defeated:   Approved:

Old Business
Maintenance and Cleaning Contract
Audit and Approve abstract of audited vouchers #207-
Total Amount: $
Motion:
2nd:
Ayes:  Noes:  Absent:
Defeated:                                 Approved:
Directors and Children Services Reports (See Attached)

New Business
Declaration of surplus items for disposition