Warsaw Public Library Board of Trustees Meeting April 9, 2013

Warsaw Public Library
Board of Trustees
Tuesday, April 9 2013
The Tuesday, April 9, 2013 meeting of the Warsaw Public Library board of trustees was called to
order at 7:00 pm by president Suzanne Aldinger. Present were: trustees Suzanne Aldinger,
David Almeter, Janice Kelsey, Margaret Zeches, Susannah Heubusch, Library Director Lisa
Gricius, Town of Warsaw liaison Shanie Jones and guest Cassie Guthrie.
Cassie Guthrie, who is director of the Pioneer Library Board, did a presentation of the new
NYLTO (New York Library Trustees Online) site giving a quick overview of what the site has to
offer for the trustees. The site is supported by the Federal Library Services and Technology Act.
There are nine participating library systems in New York State.
Old Business
There is a change in the Tuesday April 9, 2013 minutes. In the last paragraph where it says the
goals will stay the same; that should read the goals will be consolidated from eight
to three.
1) Maintain and improve the physical library facility
2) Strengthen partnerships to increase collaboration to bring in more resources and
activities to the library
3) Become an information hub for the community, through enhanced services and
programming.
A motion was made by Margaret Zeches to accept changes to minutes and 2nd by Janice
Kelsey.
Ayes: 5 Noes: 0 Approved
Shanie Jones reported the Town Board will be considering at their Wednesday, April 10, 2013
meeting our request that David DiMateo draw up the maintenance contract, at no charge to
the library.
As the ladder that Fay Steel uses to change the light bulbs is very heavy and unsafe we decided
we didn't want her to use it anymore. There was a discussion on who we might be able to get
to do the job as it is a chore that is done on a sporadic basis.
There are ceiling tiles downstairs that are loose and broken. They need to be looked at to see
about repair or replacing.
T & D Plumbing is still working on replacing the grids on the radiators in the children's area.
Toilet was constantly running and Danny Moyles was called in to repair.
A motion was made by Susannah Heubusch and 2nd by Janice Kelsey to approve the audited
vouchers #70 - #88 for $5159.23.
Ayes: 5 Noes: 0 approved

Director and Children's Services Reports (See Attached)
New Business
The large print area of the library was weeded and the books were donated to the nursing
home. Also the paperback area was gone through and some of those were donated to the jail.
WYCLAC (Wyoming County Library Advisory Council) is seeking nominations for a Wyoming
County resident to server on the PLS board of trustees. It can be anyone from the community
that is willing to serve.
Director Lisa Gricius has completed her civil service requirements. A probationary period
needed to be set. David Almeter made a motion that the probationary period be 26 weeks, 2nd
Susannah Heubusch.
Ayes: 5 Noes: 0 approved
A motion was made by Margaret Zeches and 2nd David Almeter to accept the 2012 Annual
Report Review.
Ayes: 5 Noes: 0 approved
PLS is recommending a people counter at the cost of $642.00 each times 2. After a discussion
the board felt that the cost was more than we wanted to spend on something that we didn't
feel was necessary at this time.
A library levy vote was requested for submission to the School Budget. A letter was drafted
requesting an increase of 3% from $31,614.00 to $32,562.00. Susannah Heubusch made a
motion to accept the letter as drafted, 2nd by David Almeter.
Ayes: 5 Noes: 0 approved
The May meeting has been changed from Tuesday, May 14, 2013 to Monday, May 13, 2013.
David Almeter passed out ideas for the proposed Library Director Evaluation sheet. Board
members are to review for the May meeting.
Margaret Zeches made a motion to adjourn the meeting, 2nd Susannah Heubusch.
Meeting adjourned 8:15 pm.
Submitted by Susannah Heubusch

Agenda Warsaw Public Library Board of Trustees Open Meeting April 9, 2013

Agenda

Warsaw Public Library

Board of Trustees Open Meeting

April 9, 2013

7:00 PM

Open Meeting

Waive reading of minutes from Tuesday, March 12, 2013; motion to approve.

Motion:

2^nd:

Ayes:     Noes:       Absent:

Defeated:                      Approved:

 

Old Business

·         Maintenance and Cleaning Contract

·         Replacement of high ceiling bulbs

·         Long-Range Plan 2013-2018 Goal Consolidation

·         Audit and approve abstract of audited vouchers  #70-

Total Amount: $

Motion:

2^nd:

Ayes:     Noes:       Absent:

Defeated:              Approved:

 

Director and Children's Services Reports (See Attached)

 

 

New Business

·         NYLTO (New York Library Trustees Online) Orientation with Cassie Guthrie

·         WYCLAC (Wyoming County Library Advisory Council) By-Laws enclosed in packet

Each member library appoints one trustee to attend Bi-Annually with Library Director. Sue Aldinger has agreed to attend the April 16^th meeting. WYCLAC designates persons from Wyoming County to be nominated to serve as Wyoming County representatives on the Pioneer Library System Board of Trustees. A vacancy will exist at the end of this year and WYCLAC is seeking nominations.

·         Director Lisa Gricius’ Civil Service requirements have been met. Joanne Caldwell has been facilitating the paperwork with civil service to complete director’s appointment.  As per Civil Service, the appointment paperwork can’t be completed until the Board decides on the probationary time period. Current Personnel Policy states, “The newly appointed Director is provisional until he or she meets Civil Service requirements, and then Probationary until he or she has library board satisfaction in job performance for 26-52 weeks.” As per civil service, a range is not acceptable. The board must choose a specific number of weeks not less than 26 or more than 52.