Warsaw Public Library Board of Trustees Special Meeting Thursday, August 16, 2012

Warsaw Public Library
Board of Trustees
Special Meeting
Thursday, August 16, 2012
A special meeting of the Board of Trustees was called to order at 6:04 pm on Thursday, August 16, 2012 by president Suzanne Aldinger. Present were Trustees: Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey, Susannah Heubusch and acting Library Director Joanne Caldwell. Absent were Trustee Mary Reagan and Town representative Tracy Hockey.
The purpose of the meeting was to go over the proposed budget presented by the finance committee.
After a brief discussion a motion was made by Margaret Zeches and 2nd by David Almeter to accept the budget as presented.
Ayes: 5 Noes: 0 Absent: Mary Reagan
A question came up as to what it might cost to have WiFi installed for all the computers in the Library. Suzanne Aldinger will contact Todd McConnell to get some idea of the costs.
A motion was made by David Almeter and 2nd by Margaret Zeches to adjourn the meeting.
Meeting was adjourned at 6:40 pm.
Copy of budget is attached.
Submitted by Susannah Heubusch

Warsaw Public Library                                      
update: 08.16.12

	2012 Approved	2013 Estimate
	Revenues	Revenues
Property Tax	$129,317.00	$133,457.00
Copier	1,500.00	1,500.00
Book Sale	1,900.00	1,700.00
Fines	5,000.00	5,000.00
Int	2,300.00	50.00
Gifts/Memorials	2,500.00	2,500.00
Library System Funds	3,500.00	1,404.00
PLS Travel Grant	400.00	400.00
From Fund Balance	27,329.00	27,239.00
School Vote	31,614.00	31,614.00
Gallivan Grant	0.00	5,000.00
Total Revenue	205,360.00	209,864.00
	Expenses	Expenses
Personel
Library Director	$42,711.00	$35,233.00
Children’s Specialist	16,372.00	16,700.00
Library Asst./Clerks	41,000.00	41,900.00
Library Pages	3,030.00	3,625.00
Total Personel	$103,113.00	$97,458.00
Equipment
Utilities	$9,500.00	$10,000.00
Telephone	1,450.00	1,475.00
Maint. & Repair	2,500.00	2,500.00
Library Equipment	600.00	600.00
Total Equipment		14,575.00
Contractual Exp.
Maint./Cleaning	4,120.00	4,120.00
Equip. Maint. Contr	5,100.00	5,100.00
OWWL Access	5,500.00	5,831.00
Overdrive	0	775.00
Libraica	0	142.00
PLS Telecommunic.	0	2,040.00
		18,008.00
Library Operation
Acquisitions	$23,000.00	$25,000.00
Supplies	2,500.00	2,600.00
Programs	0	1,183.00
		28,783.00
Administrative Ex
Travel	$1,000.00	$1,058.00
Conference	300.00	600.00
Postage	300.00	300.00
Publicity	600.00	1,000.00
Trustees	50.00	150.00
		3,108.00
Benefits
Health Ins/Disabilit	$100.00	$5,000.00
NYS Retirement	$14,165.00	$19,320.00
Soc. Sec./Med.	$7,725.00	$7,821.00
		$32,141.00
Building Project	$17,977.00	$15,791.00
Accountant Fees	$5,760.00
Total Expenses	$205,360.00	209,864.00

WARSAW PUBLIC LIBRARY Board of Trustees Thursday, August 9, 2012

WARSAW PUBLIC LIBRARY
Board of Trustees
Thursday, August 9, 2012
The meeting of the Warsaw Public Library Board of Trustees was called to order at 7:05 pm. by president Suzanne Aldinger. Present were: Trustees Suzanne Aldinger, Mary Reagan, Margaret Zeches, Janice Kelsey, David Almeter , Suannah Heubusch, Acting Director Joanne Caldwell and Children's Specialist Mary Conable.
A motion was made by David Almeter and 2d by Margaret Zeches to waive the reading of the minutes.
Ayes: 6 Noes: 0 Motion carried Old Business:
Joanne Caldwell and Mary Coinable presented a tentative budget for the Trustees to consider. A discussion followed and at this time no action was taken. A Budget Panel consisting of David Almeter, Margaret Zeches, Susannah Heubusch and Suzanne Aldinger was set up to look into the matter further. The panel will meet Monday, August 13,2012 at 1:00 pm.
Joann gave out the Wyoming County Fair passes and instruction for Project Read at the fair for those that will be sitting at the booth on Wed., Aug. 8, 2012. 12:00 - 3:00 pm Margaret Zeches and David Almeter
3:00 - 6:00 pm Cindy and David Kiel and 6:00 - 9:00 pm Susannah Heubusch.
It was announced that Senator Patrick Gallivan will be visiting the Library on Tuesday, August 28, 2012 at 11 am. One weeks advance notice needs to be given for any officials that wishes to see him: per his aide.
The front and back doors have been re-keyed.
Attached are copies of the Interim Directors Report and the Children's Services Report. New Business: A motion was made by Mary Reagan and 2nd by Janice Kelsey that we accept Resolution #2012-03 appointing Lisa A. Gricius to the position of Library Director 1. (see attached)
Ayes: 6 Noes: 0 Motion carried
A motion was made by David Almeter and 2nd by Susannah Heubush that we accept Resolution # 2012-04 that amends Article 1of the Bylaws. This changes the number of trustees for the board from six (6) to five (5). This is the only change to the article. (see attached)
Ayes: 6 Noes: 0 Motion carried
A motion was made by Susannah Heubusch and 2nd by Janice Kelsey that we accept payment of vouchers 117 - 130 in the amount of $3113.47.
Ayes: 6 Noes: 0 Motion carried
Joanne Caldwell mentioned that if she needs to buy supplies for the Library she has to use her personal credit card. It was suggested that maybe one should be obtained for the Library.
Discussion was tabled until the next meeting.
A motion was made by Mary Reagan and 2nd by Susannah Heubusch that Joanne be allowed to take the staff out to lunch to thank them for the extra work they have done while the search for a new Library Director has gone on.
Ayes: 6 Noes: 0 Motion carried
A motion was made to adjourn the meeting by Mary Reagan and 2nd by Janice Kelsey
Meeting adjourned at 8:45pm.
Submitted by Susannah Heubusch

Warsaw Public Library 130 North Main Street Warsaw, NY 14569 Library Board of Trustees AGENDA Thursday August 9, 2012

                                          Warsaw Public Library

130 North Main Street

Warsaw, NY  14569

Library Board of Trustees

                                                     AGENDA

Thursday August 9, 2012

Open Meeting

Waive reading of the minutes from Tuesday, July 10, 2012.  Motion to approve.

Motion

2^nd

Ayes:         Nays:       Abstain:       Absent:

Approved:                   Defeated:

Old Business:

1. 2013 Budget estimate for the Town of Warsaw.
2. Pike Fair.
3. Sen. Gallivan.
4. Savings to people in Wyoming County using the nine Public Libraries.

Interim Director Report

Children’s Services Report

New Business:

1. Approve Res. 2012-03, Provisional appointment of Lisa Gricius as Library Director I.
2. Amend Article 1 of the Warsaw Public Library Bylaws.

Announcements

Adjurnment:

Motion:

2^nd

Ayes:         Nays:         Abstain:         Absent

Approved:                     Defeated:

Warsaw Public Library Board of Trustees Friday, August 3, 2012 5:30 pm

Warsaw Public Library
Board of Trustees
5:30 pm
Friday, August 3, 2012
On Friday August 3, 2012 the Warsaw Library Board of Trustees met for the purpose of interviewing two candidates for the position of Director 1.
Present were: Trustees Mary Reagan, Janice Kelsey, Suzanne Aldinger, David Almeter, Susannah Heubusch, Acting director Joanne Caldwell and Town of Warsaw Representative Tracey Hockey. Absent was trustee Margaret Zeches.
Meeting was called to order by president Suzanne Aldinger at 5:30 pm.
At 5:35 pm a motion to enter executive session for the purpose of interviewing candidates for the position of Director 1 was made by Susannah Heubusch and 2nd by Janice Kelsey.
Ayes: 5 Noes: 0 Absent: 1, Margaret Zeches Motion carried
At 8:15 pm. a motion was made that we leave executive session by Janice Kelsey and 2nd by Susannah Heubusch.
Ayes: 5 Noes: O Absent: 1, Margaret Zeches Motion carried
A short discussion followed the last interview. A motion was made by David Almeter and 2nd by Janice Kelsey that we offer the position of Director 1 to Lisa Gricious.
Ayes: 5 Noes: 0 Absent: 1, Margaret Zeches Motion carried
Suzanne Aldinger will send a letter to Ms. Gricious offering her the position of Library Director 1.
Meeting adjourned at 8:35pm.
Submitted by Susannah Heubusch

Warsaw Public Library Board of Trustees Special Meeting Thursday, August 2, 2012

Warsaw Public Library
Board of Trustees
Special Meeting
6:30 pm
Thursday, August 2, 2012
On Thursday, August 2 a special meeting of the Warsaw Library Board of Trustees was called for the purpose of interviewing a potential candidate for the position of Director 1
Present were: Trustees Mary Reagan, David Almeter, Margaret Zeches, Susannah Heubusch, Janice Kelsey, Joanne Caldwell acting Director. Absent were Suzanne Aldinger, Trustee and Tracy Hockey, Town Board representative.
The meeting was called to order at 6:40 pm by vice president Janice Kelsey.
At 6:45 pm. Susannah Heubusch made a motion that we go into executive session for the purpose of interviewing candidate for position of Director 1. Motion was 2nd by Mary Reagan.
Ayes: 5 Noes: 0 Absent: 1, Suzanne Aldinger Motion carried
At 7:45 pm a motion to leave executive session was made by David Almeter and 2nd by Margaret Zeches.
Ayes: 5 Noes: 0 Absent: 1, Suzanne Aldinger Motion carried
No action was taken.
Meeting adjourned at 7:50 pm.
Submitted by Susannah Heubusch