Warsaw Public Library
Board of Trustees Meeting
Minutes
Tuesday, April 3, 2012
Meeting was called to order by President
Suzanne Aldinger at 7:05 pm.
Present: Suzanne Aldinger, Mary Reagan, David
Almeter, Janice Kelsey, Susannah Heubusch, Joanne Caldwell (acting
librarian). Absent Margaret Zeches (trustee) and Tracy Hockey
(Town of Warsaw representative.
Motion made to waive reading of minutes from
Tuesday, March 13, 2012
Motion to approve: Mary Regan
2nd: Janice Kelsey
Ayes: 5 Noes: 0 Absent: 1 Margaret
Zeches
OLD BUSINESS:
Joanne Caldwell, acting library director,
handed out a packet containing the Acting Directors Report,
Directors Report, Children's Services Report, Deposits made,
Circulation report, Monthly New Users, Responses from Cassie
Guthrie on Hiring Policy and Kindle E-Reader Borrower's Agreement.
If anyone did not receive this packet please
let me know and we will get you a copy.
Barbara Henry will be conduction classes on
using the E-Reader. Costs for her travel will be shared with the
Castile Library. .
Motion was made by David Almeter to transfer
funds to cover the E-Reader program
2nd: Susannah Heubusch
Ayes: 5 Noes: 0 Absent: 1 Margaret
Zeches
Joanne will contact Baldwin's office as to how
they handle the transfer of funds between accounts and what is the
best way to handle future transfers.
WCCH SNF library cart: Due to remodeling
going on at the hospital Julie Gruendike was not able to talk with
anyone at SNF at this time. She will set up a future date.
JD Andrews was contacted about the back door.
As yet there has been no reply.
Baldwin was faxed a request for an expense
report. As yet there is no reply.
The library lawn needs to be rolled as it is
getting quite rough. David Bradley will do it for $25.00. As that
is part of maintenance it was agreed that he should be contacted and
have it done.
As we were a little confused by Cassie
Guthrie's reply to our hiring question and Civil Services
requirements, we decided to check into that further. Suzanne
Aldinger contacted Wyo. Co. Civil Service on 3/20/2012 to get
clarification.
Per Linda Nash (Civil Service) on 3/23/2012:
"I spoke with Deja Boulet (she has
taken over the Wyoming County Civil Service Exam Process) who
indicated that the Training & Experience part of the hiring
process takes place after you have chosen your applicant. What
will occur is when I receivethe Provisional Appointment Form with
the application I will make a copy and give it to Deja Goulet who
will then order the Experience and Training "Exam". The
Experience and Training Form will be offered to anyone who
qualifies; however the only person who normally completes the form
is the person in the position"
Starting May 1st the Kindle will be available
for borrowing. A borrower's policy was presented.
Motion to accept policy as written was made by
Mary Reagan.
2nd: Janice Kelsey
Ayes: 5 Noes: 0. Absent: 1
Margaret Zeches
Joanne also gave us a sheet with comments from
the staff as to some of the traits they would like to see in the new
library director. We found the comments to be very interesting,
helpful and insightful.
As the meeting was a week early due to the
Easter break the vouchers were not ready to sign. Suzanne Aldinger
and Susannah Heubusch will go in on Tuesday, April 10 at 7:00 pm so
sign the vouchers.
We need to review the Personnel Policy. A
Personnel Committee was appointed to review the policy and will meet
on Tuesday, April 10, 2012 at 1:00 pm at the Warsaw Public Library.
A motion was made by Mary Reagan at 8:05 pm. to
enter executive session to discuss the hiring procedures for the
position of Library Director 1.
2nd: Janice Kelsey
Ayes: 5 Noes: 0 Absent: 1 Margaret
Zeches
Motion to exit executive session was made by
David Almeter at 9:15 pm.
2nd: Mary Reagan.
Ayes: 5 Noes: 0 Absent: 1 Margaret
Zeches
No action was taken
The four candidates for librarian will be
called in for interviews. Two will be interviewed on April 16,
2012 at 6:00pm and 7:30 pm. Two will be interviewed on April 21,
2012 at 2:00 pm. and 3:30 pm.
Each candidate will need to supply, transcript,
certificate, and degree.
The question of providing Health Ins. was
brought up. Based on the information from the Wyoming County
Chamber of Commerce it was suggested we join the chamber, present
the candidate with the options and pay 80% of the cost.
Susannah Heubusch will contact the chamber and see what we need to do
to become a member.
As there are several errors in the 2011 Annual
Report, Suzanne Aldinger will contact Cindy Gardner at PLS to request
that changes be made.
Announcement: 2012 L.T.A. Trustee Institute
will be held May 4 & 5, 2012
Motion was made by Janice Kelsey to adjourn the
meeting.
2nd by: Susannah Heubusch
Ayes: 5 Noes: 0 Absent: 1 Margaret
Zeches
Meeting adjourned at 9:40 pm.
Next regular meeting will be held on Tuesday,
May 8 at 7:00 pm
Respectfully submitted by
Susannah Heubusch, Secretary
