Warsaw Public Library
Board of Trustees
Tuesday, February 12, 2013 7:00 PM
130 N. Main St. Warsaw NY 14569
The Warsaw Public Library Board of Trustees met on Tuesday, February 12, 2013. The meeting was called to order by President Suzanne Aldinger at 7:00 pm. Present were Trustees: Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey and Susannah Heubusch, Library Director: Lisa Gricius and Town of Warsaw liaison: Shannie Jones.
OLD BUSINESS:
A motion was made by Margaret
Zeches and 2nd by Janice Kelsey to waive the reading of the minutes
from the Tuesday, December 11, 2012 meeting.
Ayes: 5 Noes: 0 Motion carried
Library Director, Lisa Gricius
opened the bids for the oak card catalogue that had been advertised.
James Graham's bid of $313.13 was accepted.
The new Employee Evaluations
sheets were presented for approval. Some changes were suggested in
the wording. Susannah Heubusch made a motion that the Evaluation
sheets be revised as suggested and accepted. Motions was seconded by
Janice Kelsey.
Ayes: 5 Noes: 0 Motion carried
A committee was appointed to draw up an Evaluation sheet for the Library Director. David Almeter, Margaret Zeches and Janice Kelsey will present the Evaluation sheet at the next meeting for approval.
The board having talked with
persons presenting proposals for the new circulation desk and having
reviewed all proposals made a decision to accept the one from Randy
Almeter. David Almeter recused himself from any decision on the
matter and left the room during the discussion. Susannah Heubusch
made a motion to accept Rany Almeters bid with a $6000.00 down
payment. Margaret Zeches 2nd motion.
Ayes: 4 Noes: 0 Abstain:
David Almeter Approved
Two changes were suggested for the
Fixed Asset policy:
To delete the paragraph
reading: Shipping
charges, consultant fees, and any other cost directly associated with
the purchase, delivery or set up, (including contractors and/or
library workers [salary and benefits]), which make such equipment
operable for its intended purpose will be capitalized.
Where it reads: The Library will
capitalize the cost of improving or renovating machinery, equipment,
and furniture only if the result meet the following conditions:
1) will read: total
cost exceeds $200.00
A motion was made by Margaret
Zeches and 2nd by Janice Kelsey to accept the Fixed Asset Policy with
the revisions.
Ayes: 5 Noes: 0 Motion carried
Due to a clerical error voucher
#145 for $35.74 was voided. A motion was made by Margaret Zeches and
2nd by Susannah Heubusch that the revised vouchers #174 - #190 from
12/11/2012 for $3817.54 be approved for the revised total of
$3781.80.
Ayes: 5 Noes: 0 Motion carried
A motion was made by Janice Kelsey
and 2nd by Margaret Zeches to approve audited vouchers #18 - #49 for
$9294.31.
Ayes: 5 Noes: 0 Motion carried
Directors and Children's Services
Reports (see attached)
NEW BUSINESS:
Election of Officers.
President: Margaret Zeches
nominated Suzanne Aldinger for President, 2nd by Susannah Heubusch.
No other nominations were made. Secretary cast one ballot for
Suzanne Aldinger for President.
Vice President: David Almeter
nominated Janice Kelsey for Vice Presidend, 2nd by Susannah Heubusch.
No other nominations were made. Secretary cast one ballot for
Janice Kelsey for Vice President.
Secretary: Margaret Zeches
nominated Susannah Heubusch for secretary, 2nd by David Almeter. No
other nominations were made. Secretary cast one ballot for Susannah
Heubusch for secretary.
Slate of Officers for 2013:
President: Suzanne
Aldinger
Vice Presient: Janice Kelsey
Secretary: Susannah
Heubusch
The Friends of the Warsaw Public
Library held their first organizational meeting on 2/6/2013.
NYLTO (New York Library Trustees
Online) PLS official roll-out Friday, February 15, 2013. Library
Director Lisa Gricius will be attending the informational
presentation at System meeting.
Cassie from PLS has offered to
come to the March 12,2013 board meeting for an overview.(Cassie is unable to make this date and has rescheduled for April's board meeting)
Advocacy Day: Tuesday March 5,
2013 in Albany. Cost is $15 per person which includes bus trip and
snacks. Library Lisa Gricius will be attending if anyone would like
to join her.
The Library Director was contacted by "Smoke Free Now". As we have had no problems with smokers at the Library or on the grounds any decision was tabled for now.
Margaret Zeches made a motion to
adjourn the meeting, 2nd Susannah Heubusch.
Meeting adjourned at 8:27 pm
Submitted by Susannah Heubusch
