Warsaw Public Library
Board of Trustees
Tuesday, December 11, 2012
The December 11, 2012 Board of Trustees
meeting was called to order at 7:05 pm by president Suzanne Aldinger.
Present were: trustees - Suzanne Aldinger, Mary Reagan, David
Almeter, Susannah Heubusch, Margaret Zeches, Janice Kelsey, Library
director - Lisa Gricius and Town Board liaison - James Foley.
A motion was made by David Almeter and
2nd by Mary Reagan to waive the reading of the Tuesday, November 13,
2012 meeting.
Ayes: 6 Noes: 0 Absent: 0 motion
carried
Old Business:
1) Mr. Standera is still interested in
doing the estimate for the light grids. He will obtain measurements
and move forward with the project. As a member of the Town Board was
present the question was raised as to who was responsible for any
repairs on the building. Mr. Foley seemed to think that because the
Town owned the building the Town would be responsible for any
structural repairs, however, general maintenance would be the
responsibility of the Library.
2) A motion was made by Susannah
Heubusch and 2nd by Margaret Zeches to accept the 2013 Library budget
adopted by the town with revised 2013 figures.
Ayes: 6 Noes: 0 Absent: 0 motion
carried
3) Funds from the Bullet Aid Technology
Grant have been used to purchase 3 new staff computers and 1 for on
line catalogue. The purchase includes the computers, monitors,
software and labor. As the cost is under the $4000.00 purchase limit
the director approved the purchase.
4) Two more names were suggested to
contact for construction estimates for a circulation desk. Lisa
Gricius will contact Jeff Carle and Randy Almeter to see if they
would be interested in submitting a bid. All bids are to be in by
February 12, 2013 board meeting.
5) Fixed Asset Policy was tabled until
the February 12, 2013 meeting.
6) A motion was made by Susannah
Heubusch and 2nd by Margaret Zeches to approve vouchers #174 - #190
for $3812.54.
Ayes: 6 Noes: 0 Absent: 0 motion
carried
Directors Report ( see attached)
Childrens Services Report ( see
attached)
New Business:
1) Revisions to the 2013 Library Budget
approved ( see above)
2) As the Library did not have a formal
Complaint Policy or Patron Complaint Form, Library Director Lisa
Gricius drew up the forms and presented them to the board. A motion
was made by Susannah Heubusch and 2nd by Janice Kelsey to accept the
forms as presented
Ayes: 6 Noes: 0 Absent: 0 motion
carried
3) Employee evaluation sheets were
drawn up by Library Director Lisa Gricius and presented to the board.
Members are to look over the forms and a vote will be made at the
next meeting.
4) The library has a card catalogue
that it is no longer in use. It was decided to put it out for bid
with a minimum bid of $150. Lisa Gricius will get the ads in place.
5) A motion was made by Margaret Zeches
and 2nd by Susannah Heubusch to approve the following Resolution:
RESOLUTION NO. 2012-05
December 11, 2012
LIBRARY DIRECTOR AUTHORIZED TO MAKE
PRE-PAYMENT OF CERTAIN CLAIMS
BE IT RESOLVED: that the Board of
Trustees of the Warsaw Public Library, 130 North Main Street, Warsaw,
NY does hereby authorize the Library Director to make payment in
advance of audit of claims for certain claims for public utility
services, postage, freight and express charges and credit card
payments which may result in a finance charge, and be it
FURTHER RESOLVED, that all such claims
shall be presented at the next regular meeting of the Board of
Trustees meeting for audit in accordance with Article 8, Sec. 118 of
the Laws of New York State. This resolution shall take place
immediately.
Ayes: 6 Noes: 0 Asent: 0 motion
carried.
On behalf of the Board David Almeter
and Margaret Zeches thanked Mary Reagan for her years of service on
the board. The December meeting was Mary's last as a board member.
However she will be keeping active with the library as she has
contacted Carolyn Lyons about starting a Friends of the Library.
The next Library board meeting will be
Tuesday, February 12, 2013 at 7:00 pm.
Motion was made by Susannah Heubusch
and 2nd by Margaret Zeches to adjourn the meeting.
Meeting adjourned at 8:30 pm.
Submitted by Susannah Heubusch
