Warsaw Public Library Board of Trustees Minutes September 17, 2013

Warsaw Public Library
Board of Trustees
Tuesday, September 17, 2013

The Tuesday, September 17, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order by President Suzanne Aldinger at 7:08 pm.  Present were trustees Suzanne Aldinger, David Almeter, Janice Kelsey, Susannah Heubusch, Library Director Lisa Gricius and Warsaw Town Board Liaison Shani Jones.  Absent was trustee Margaret Zeches.

David Almeter made a motion to waive the reading of the August 15, 2013 minutes.  Motion was 2nd by Janice Kelsey.
 Ayes: 4  Noes:  0   Absent:  1 motion carried

Old Business:
A motion was made by David Almeter and 2nd by Susannah Heubusch to approve the audited vouchers #169 - #186 for $8926.42.
Ayes:  4 Noes: 0 Absent: 1 motion carried
Discussion of "maintenance and cleaning contract" was put off until the end of the meeting.
Directors and Children's Services Reports (see attached)

New Business:
Lisa Gricius presented a "Volunteer Policy and Volunteer Application" as guidelines for using volunteers at the Library.  Susannah Heubusch made a motion to accept policy as written and was 2nd by Janice Kelsey.
Ayes:  4 Noes:  0 Absent:  1 motion carried
Ms. Janice Cook had requested permission to use the library lawn to gain access to a tree on her property that hung over on Library property so that some need trimming could be done.
Janice Kelsey made a motion to approve said request and was 2nd by David Almeter.
 Ayes:  4 Noes:  0 Absent:  1 motion carried
Otis elevator has presented two contracts for maintenance on the Library elevator.  One is just a basic contract; oiling, greasing, inspection.  The other includes the basic coverage and takes care of maintenance, parts, quality control, safety tests, etc. for $2352.00.  (see contract for full explanation if coverage.)  Because of the age of the elevator Susannah Heubusch made a motion that the Library accept the more comprehensive contract ($2352.00 ) for fuller coverage.  Motion was 2nd by Janice Kelsey.
Ayes:  4 Noes:  0   Absent: 1 motion carried
As the Warsaw Public Library at this time does not have a board member as a representative to WYCLAC, Suzanne Aldinger volunteered to fill that position.
The meeting returned to the subject of the "Maintenance and Cleaning Contract".  Before a final decision is made Janice Kelsey is authorized to talk with Fay Steel to try and persuade Fay to change her mind about providing the required insurance.
Susannah Heubusch made a motion to adjourn the meeting.

Meeting was adjourned at 9:10 pm
Submitted by Susannah Heubusch

Board of Trustees Open Meeting Agenda 9/17/2013

Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting

AGENDA
Tuesday, September 17, 2013, 7:00 PM

Open Meeting
Waive reading of minutes from Thursday, August 15, 2013, motion to approve.
Motion:
2nd:
Ayes:  Noes:  Absent:
Defeated:   Approved:

Old Business
Maintenance and Cleaning Contract
Audit and Approve abstract of audited vouchers #169-- #
Total Amount:$
Motion:
2nd:
Ayes:  Noes:  Absent:
Defeated:                                 Approved:
Directors and Children Services Reports (See Attached)

New Business
Volunteer Policy and Volunteer Application
Permission requested for access to tree on 6 East Court St. by Ms. Janis Cook by way of the east lawn if necessary for remove a portion of the basswood tree that grows on their property but hangs over the library property, including the library shed.