Warsaw Public Library
Board of Trustees
Thursday, August 15, 2013
A meeting of the Warsaw Public Library board of trustees was called to order by vice president Janice Kelsey at 7:00pm.
The purpose of the meeting was to discuss and approve the budget for 2014. Present were trustees Janice Kelsey, David Almeter, Margaret Zeches, Susannah Heubusch; Library Director Lisa Gricius and Town Liaison Shanie Jones. Trustee Suzanne Aldinger arrived shortly thereafter.
After a short discussion a motion was made by Margaret Zeches to accept the 2014 budget as written asking the Town of Warsaw for $129,317.00. Motion was 2nd by Janice Kelsey.
Ayes: 4 Noes: 1 (David Almeter) Motion carried.
As Fay Steel is still refusing to provide liability insurance coverage per the cleaning contract there was some discussion on what steps should be taken. There were three options:
(1) Put her on as an employee at slightly more per hour than the $10.30 she is making now; as the Library would be picking up the costs of FICA, MED., FUTA, SUTA, insurance and possibly retirement
(2) Increase the wage to $16.00 as independent contractor and she provide liability insurance coverage
(3) Put the position out for bids.
A motion was made by Margaret Zeches that we offer Fay $16.00 an hour and she provide the liability insurance.
Ayes: 5 Noes: 0 Motion carried
Due to conflicting schedules the September meeting will be held on Tuesday September 17 at 7:00pm.
Margaret Zeches made a motion to adjourn the meeting.
Meeting adjourned at 7:50 pm
Submitted by Susannah Heubusch
Thursday, August 22, 2013
Monday, August 5, 2013
Special Meeting of the Warsaw Public Library Board of Trustees: July 24, 2013 at 7:00 PM
Warsaw Public Library
Board of Trustees
Wednesday, July 24, 2013
A special meeting of the Warsaw Public Library Board of Trustees was called on Wednesday, July 24, 2013. President Suzanne Aldinger called the meeting to order at 7:00 pm. Present were trustees; Janice Kelsey, Suzanne Aldinger, Susannah Heubusch and Library Director; Lisa Gricius. Absent were Trustees David Almeter, Margaret Zeches, and Town Liaison; Shanie Jones.
The meeting was called to discuss any changes or additions that may have to be made in the Library budget as it is due at the Town Board in August. No decisions were made. Lisa Gricius will draw up the final budget and present it to the board at the next meeting.
Meeting was adjourned at 8:15 pm.
Submitted by Susannah Heubusch
Next Meeting: Special Meeting of the Warsaw Public Library Board of Trustees to approve the 2014 Budget being presented to the Town of Warsaw: Thursday, August 15th at 7:00 PM.
There is no regularly scheduled meeting being held the 2nd Tuesday of the month in August.
Board of Trustees
Wednesday, July 24, 2013
A special meeting of the Warsaw Public Library Board of Trustees was called on Wednesday, July 24, 2013. President Suzanne Aldinger called the meeting to order at 7:00 pm. Present were trustees; Janice Kelsey, Suzanne Aldinger, Susannah Heubusch and Library Director; Lisa Gricius. Absent were Trustees David Almeter, Margaret Zeches, and Town Liaison; Shanie Jones.
The meeting was called to discuss any changes or additions that may have to be made in the Library budget as it is due at the Town Board in August. No decisions were made. Lisa Gricius will draw up the final budget and present it to the board at the next meeting.
Meeting was adjourned at 8:15 pm.
Submitted by Susannah Heubusch
Next Meeting: Special Meeting of the Warsaw Public Library Board of Trustees to approve the 2014 Budget being presented to the Town of Warsaw: Thursday, August 15th at 7:00 PM.
There is no regularly scheduled meeting being held the 2nd Tuesday of the month in August.
Wednesday, July 17, 2013
Board of Trustees Open Meeting 7/9/2013
Warsaw Public Library
Board of Trustees
Tuesday, July 9, 2013
The Tuesday, July 9, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:02 pm. by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch, Library Director: Lisa Gricius and Warsaw Town Board liaison: Shani Jones. There was also a visitor, Linda Hyland from the Perry Library Board.
Margaret Zeches made a motion to waive the reading of the Tuesday, June 11, 2013 minutes. Second by David Almeter.
Ayes: 5 Noes: 0 Motion carried
OLD BUSINESS
A motion was made that the cleaning contract be approved as written providing that Fay Steel has no objections once she had read it. If there are no objections, Lisa Gricius has the authority for her and Ms. Steel to take it to a notary to be signed. Motion made by David Almeter and 2nd by Margaret Zeches.
Ayes: 5 Noes: 0 Motion carried
A motion was made by Susannah Heubusch and 2nd David Almeter that the Library Director Evaluation sheet be accepted as written once a typo is corrected.
Ayes: 5 Noes: 0 Motion carried
There was a brief discussion about the setting up and taking down of the Library Book Sale to be held July 11, 12, 13, of 2013.
Margaret Zeches made a motion to approve audited vouchers #134 - #151 for $4148.20. 2nd David Almeter.
Ayes: 5 Noes: 0 Motion carried
Library Directors Report and Children's Services Report (see attached)
NEW BUSINESS
As there are some minor problems with the new circulation desk. It was decided a letter should be written to Randy Almeter outlining the problems and setting a time limit on when we would like said repairs to be completed.
Susannah Heubusch made a motion that we accept the Long-Range Plan 2013-2018 and the Gifts and Donation Policy as written. 2nd David Almeter
Ayes: 5 Noes: 0 Motion carried
A meeting was set for Wednesday, July 24, 2013 at 7:00 pm to go over the budget as that is due to the Town of Warsaw by August 19, 2013.
Susannah Heubusch made a motion to adjourn the meeting. 2nd David Almeter.
Next board meeting will be on August 13, 2013.
Meeting adjourned at 8:25 pm.
Submitted by Susannah Heubusch
Board of Trustees
Tuesday, July 9, 2013
The Tuesday, July 9, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:02 pm. by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch, Library Director: Lisa Gricius and Warsaw Town Board liaison: Shani Jones. There was also a visitor, Linda Hyland from the Perry Library Board.
Margaret Zeches made a motion to waive the reading of the Tuesday, June 11, 2013 minutes. Second by David Almeter.
Ayes: 5 Noes: 0 Motion carried
OLD BUSINESS
A motion was made that the cleaning contract be approved as written providing that Fay Steel has no objections once she had read it. If there are no objections, Lisa Gricius has the authority for her and Ms. Steel to take it to a notary to be signed. Motion made by David Almeter and 2nd by Margaret Zeches.
Ayes: 5 Noes: 0 Motion carried
A motion was made by Susannah Heubusch and 2nd David Almeter that the Library Director Evaluation sheet be accepted as written once a typo is corrected.
Ayes: 5 Noes: 0 Motion carried
There was a brief discussion about the setting up and taking down of the Library Book Sale to be held July 11, 12, 13, of 2013.
Margaret Zeches made a motion to approve audited vouchers #134 - #151 for $4148.20. 2nd David Almeter.
Ayes: 5 Noes: 0 Motion carried
Library Directors Report and Children's Services Report (see attached)
NEW BUSINESS
As there are some minor problems with the new circulation desk. It was decided a letter should be written to Randy Almeter outlining the problems and setting a time limit on when we would like said repairs to be completed.
Susannah Heubusch made a motion that we accept the Long-Range Plan 2013-2018 and the Gifts and Donation Policy as written. 2nd David Almeter
Ayes: 5 Noes: 0 Motion carried
A meeting was set for Wednesday, July 24, 2013 at 7:00 pm to go over the budget as that is due to the Town of Warsaw by August 19, 2013.
Susannah Heubusch made a motion to adjourn the meeting. 2nd David Almeter.
Next board meeting will be on August 13, 2013.
Meeting adjourned at 8:25 pm.
Submitted by Susannah Heubusch
Tuesday, July 2, 2013
Board of Trustees Open Meeting Agenda for 7/9/2013
Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, July 9, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, June 11, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Waive reading of minutes from Tuesday, June 11, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Library Director Evaluation
Audit and Approve abstract of audited vouchers #134- #
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Maintenance and Cleaning Contract
Library Director Evaluation
Audit and Approve abstract of audited vouchers #134- #
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Long-Range Plan 2013-2018
Gifts and Donations Policy
Desk Repairs
Long-Range Plan 2013-2018
Gifts and Donations Policy
Desk Repairs
Wednesday, June 19, 2013
Warsaw Public Library Board of Trustees Meeting June 11, 2013
Warsaw Public Library
Board of Trustees
Tuesday, June 11, 2013
President Suzanne Aldinger called the meeting to order at 7:15 pm on Tuesday, June 11, 2013. Present were Trustees: Suzanne Aldinger, Janice Kelsey, Margaret Zeches, David Almeter, Susannah Heubusch, Library Director - Lisa Gricius, and Town Liaison - Shanie Jones.
David Almeter made a motion to waive the reading of the Tuesday, May 14, 2013 meeting. 2nd by Janice Kelsey.
Ayes: 5 Noes: Motion carried
An amendment to the February 12, 2013 was made. Motion should read: Susannah Heubusch made a motion to accept Randy Almeter's bid of $13,450.00 with a $6,000. 00 down payment for the building and installation of a new circulation desk. Final payment to be made at the completion of the project. (See attached estimate)
Old Business:
A draft of the Cleaning and Maintenance Contract has been sent to David DiMatteo for approval. When the final draft is drawn up it will show that the contractor will be paid on an hourly basis at $10.30 per hour.
The Library Director Evaluation was presented to the board to be looked over and will be voted on at the next meeting.
Susannah Heubusch made a motion to approve payment of vouchers #111- #133 for $11,889.07. 2nd Margaret Zeches
Ayes: 5 Noes: Motion carried
Directors and Children Services Reports (see attached)
New Business:
With more room behind the new circulation desk there is a problem with patrons walking behind the desk. Randy Almeter will be contacted to see if there is something that can be added to the desk to discourage this. There are also a couple of cosmetic adjustments that need to be done.
T&D Plumbing presented an estimate of $1,055.00 for baseboard replacement in the Children's room. The board agreed that it needed to be done and to move forward. Susannah Heubusch made a motion that we accept T&D's estimate and get the work done. Margaret Zeches 2nd motion.
Ayes: 5 Noes: Motion Carried
As enhanced lighting is needed in the lower level the board went downstairs to check the drop ceiling and determine if it could be raised. It was decided that before any final decisions were made to have a contractor come in and advise on whether said change was feasible.
With the renovations being made because of a generous donation, some furniture and shelving needs to be removed. Town Liaison: Shanie Jones is to check with the Town Board to see if the Town Highway Dept. would provide the manpower to remove the furniture and set it on the curb. Suggested that maybe Bid-Buy might pick up for auction.
A question was asked as to what GEEK the LIBRAY was. It is a grant to libraries to raise the awareness of the libraries. Lisa has made arrangement for a group of patrons and staff to march in the July 4th parade to promote the program.
The annual book sale will be held on Thurs., Fri., and Sat., July 11-13, 2013. Set up is Wednesday, July 10, 2013. Sale hours are Thursday 9-5, Friday 9-5 and Saturday 9-1.
Susannah Heubusch made a motion to adjourn the meeting. 2nd Margaret Zeches
Meeting adjourned at 8:45 pm.
Submitted by Susannah Heubush
Board of Trustees
Tuesday, June 11, 2013
President Suzanne Aldinger called the meeting to order at 7:15 pm on Tuesday, June 11, 2013. Present were Trustees: Suzanne Aldinger, Janice Kelsey, Margaret Zeches, David Almeter, Susannah Heubusch, Library Director - Lisa Gricius, and Town Liaison - Shanie Jones.
David Almeter made a motion to waive the reading of the Tuesday, May 14, 2013 meeting. 2nd by Janice Kelsey.
Ayes: 5 Noes: Motion carried
An amendment to the February 12, 2013 was made. Motion should read: Susannah Heubusch made a motion to accept Randy Almeter's bid of $13,450.00 with a $6,000. 00 down payment for the building and installation of a new circulation desk. Final payment to be made at the completion of the project. (See attached estimate)
Old Business:
A draft of the Cleaning and Maintenance Contract has been sent to David DiMatteo for approval. When the final draft is drawn up it will show that the contractor will be paid on an hourly basis at $10.30 per hour.
The Library Director Evaluation was presented to the board to be looked over and will be voted on at the next meeting.
Susannah Heubusch made a motion to approve payment of vouchers #111- #133 for $11,889.07. 2nd Margaret Zeches
Ayes: 5 Noes: Motion carried
Directors and Children Services Reports (see attached)
New Business:
With more room behind the new circulation desk there is a problem with patrons walking behind the desk. Randy Almeter will be contacted to see if there is something that can be added to the desk to discourage this. There are also a couple of cosmetic adjustments that need to be done.
T&D Plumbing presented an estimate of $1,055.00 for baseboard replacement in the Children's room. The board agreed that it needed to be done and to move forward. Susannah Heubusch made a motion that we accept T&D's estimate and get the work done. Margaret Zeches 2nd motion.
Ayes: 5 Noes: Motion Carried
As enhanced lighting is needed in the lower level the board went downstairs to check the drop ceiling and determine if it could be raised. It was decided that before any final decisions were made to have a contractor come in and advise on whether said change was feasible.
With the renovations being made because of a generous donation, some furniture and shelving needs to be removed. Town Liaison: Shanie Jones is to check with the Town Board to see if the Town Highway Dept. would provide the manpower to remove the furniture and set it on the curb. Suggested that maybe Bid-Buy might pick up for auction.
A question was asked as to what GEEK the LIBRAY was. It is a grant to libraries to raise the awareness of the libraries. Lisa has made arrangement for a group of patrons and staff to march in the July 4th parade to promote the program.
The annual book sale will be held on Thurs., Fri., and Sat., July 11-13, 2013. Set up is Wednesday, July 10, 2013. Sale hours are Thursday 9-5, Friday 9-5 and Saturday 9-1.
Susannah Heubusch made a motion to adjourn the meeting. 2nd Margaret Zeches
Meeting adjourned at 8:45 pm.
Submitted by Susannah Heubush
Tuesday, June 4, 2013
Warsaw Public Library Board Agenda
Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, June 11, 2013, 7:00 PM
Open Meeting130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, June 11, 2013, 7:00 PM
Waive reading of minutes from Tuesday, May 14, 2013, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
Maintenance and Cleaning Contract
Library Director Evaluation
Audit and Approve abstract of audited vouchers #_____-- #______
Total Amount:_________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors and Children Services Reports (See Attached)
New Business
Review proposals for baseboard replacement in Children’s Room and enhanced lighting on the lower levels where needed.
Monday, May 20, 2013
Warsaw Public Library Board of Trustees Open Meeting May 13, 2013 7:00 PM
WARSAW PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
MONDAY, MAY 13, 2013
The Monday, May 13, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:05 pm by president Suzanne Aldinger. Present were trustees: Janice Kelsey, David Almeter, Suzanne Aldinger, Margaret Zeches, Susannah Heubusch, Library Director Lisa Gricius and Town of Warsaw liaison Shanie Jones.
Margaret Zeches made a motion to waive the reading of the April 9, 2013 minutes. 2nd. Janice Kelsey No additions or corrections were made.
Ayes: 5 Noes: 0 Motion carried
Old Business
As we need a new Maintenance and Cleaning Contract and as Town Attorney, Dave DiMateo will review it but will not write it a board member will need to write one up based on the old contract. Some members were not comfortable with our writing the contract. Janice Kelsey made a motion that the contract be written and presented to DiMateo for review. 2nd by Susannah Heubusch.
Ayes: 3 Noes: 2 (Aldinger, Almeter) Motion carried
Susannah Heubusch volunteered to do the rewrite.
The high ceiling bulbs have been replace by D.J. Beardsley
The Library Director Evaluation Form was tabled until next meeting as it still needed some work.
The Circulation Desk is ready to be installed. As we don't know how long it will take to install the desk, a motion was made by Susannah Heubusch and 2nd by David Almeter to close the Library for the day the desk is installed.
Ayes: 5 Noes: 0 Motion carried
The Library Director will choose a day in which the installation and electrician can be coordinated. . Depending upon how soon this can be done there may or may not be enough time to put an ad in the Penny Saver. However, notices will be posted in the Library about the closing, announced on WCJW, and a message left on the answering machine.
Margaret Zeches made a motion 2nd by David Almeter to accept audited vouchers #89-#110 for $11933.19.
Ayes: 5 Noes: 0 Motion carried
Directors Report and Children's Services Report (see attached)
New Business
Margaret Zeches made a request for someone from the Library give a monthly book report to the Caring Hands Group at the Valley Chapel.
The Library now has a facebook page.
The Library Director gave a brief show and tell about the Warsaw Public Library Half Marathon which started Saturday May 11. Anyone interested in participating can still sign up. For more details contact the Library.
The board entered into Executive Session at 8:00 for discussion of awareness of a public safety issue. David Almeter made a motion to leave executive session, 2nd by Susannah Heubusch. Executive session ended at 8:10 pm. No action was taken
An anonymous donor presented the Library with $30,000 with the stipulation that $5000 go to the Friends of the Library and that the remaining $25,000 be spent, without Board approval, at the discretion of the Library Director for the enhancement of the public areas.
Margaret Zeches made a motion to adjourn the meeting, 2nd David Almeter.
Meeting adjourned at 8:40 pm
Submitted by Susannah Heubusch
BOARD OF TRUSTEES MEETING
MONDAY, MAY 13, 2013
The Monday, May 13, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:05 pm by president Suzanne Aldinger. Present were trustees: Janice Kelsey, David Almeter, Suzanne Aldinger, Margaret Zeches, Susannah Heubusch, Library Director Lisa Gricius and Town of Warsaw liaison Shanie Jones.
Margaret Zeches made a motion to waive the reading of the April 9, 2013 minutes. 2nd. Janice Kelsey No additions or corrections were made.
Ayes: 5 Noes: 0 Motion carried
Old Business
As we need a new Maintenance and Cleaning Contract and as Town Attorney, Dave DiMateo will review it but will not write it a board member will need to write one up based on the old contract. Some members were not comfortable with our writing the contract. Janice Kelsey made a motion that the contract be written and presented to DiMateo for review. 2nd by Susannah Heubusch.
Ayes: 3 Noes: 2 (Aldinger, Almeter) Motion carried
Susannah Heubusch volunteered to do the rewrite.
The high ceiling bulbs have been replace by D.J. Beardsley
The Library Director Evaluation Form was tabled until next meeting as it still needed some work.
The Circulation Desk is ready to be installed. As we don't know how long it will take to install the desk, a motion was made by Susannah Heubusch and 2nd by David Almeter to close the Library for the day the desk is installed.
Ayes: 5 Noes: 0 Motion carried
The Library Director will choose a day in which the installation and electrician can be coordinated. . Depending upon how soon this can be done there may or may not be enough time to put an ad in the Penny Saver. However, notices will be posted in the Library about the closing, announced on WCJW, and a message left on the answering machine.
Margaret Zeches made a motion 2nd by David Almeter to accept audited vouchers #89-#110 for $11933.19.
Ayes: 5 Noes: 0 Motion carried
Directors Report and Children's Services Report (see attached)
New Business
Margaret Zeches made a request for someone from the Library give a monthly book report to the Caring Hands Group at the Valley Chapel.
The Library now has a facebook page.
The Library Director gave a brief show and tell about the Warsaw Public Library Half Marathon which started Saturday May 11. Anyone interested in participating can still sign up. For more details contact the Library.
The board entered into Executive Session at 8:00 for discussion of awareness of a public safety issue. David Almeter made a motion to leave executive session, 2nd by Susannah Heubusch. Executive session ended at 8:10 pm. No action was taken
An anonymous donor presented the Library with $30,000 with the stipulation that $5000 go to the Friends of the Library and that the remaining $25,000 be spent, without Board approval, at the discretion of the Library Director for the enhancement of the public areas.
Margaret Zeches made a motion to adjourn the meeting, 2nd David Almeter.
Meeting adjourned at 8:40 pm
Submitted by Susannah Heubusch
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