Monday, April 15, 2013
Warsaw Public Library Board of Trustees Meeting April 9, 2013
Warsaw Public Library
Board of Trustees
Tuesday, April 9 2013
The Tuesday, April 9, 2013 meeting of the Warsaw Public Library board of trustees was called to
order at 7:00 pm by president Suzanne Aldinger. Present were: trustees Suzanne Aldinger,
David Almeter, Janice Kelsey, Margaret Zeches, Susannah Heubusch, Library Director Lisa
Gricius, Town of Warsaw liaison Shanie Jones and guest Cassie Guthrie.
Cassie Guthrie, who is director of the Pioneer Library Board, did a presentation of the new
NYLTO (New York Library Trustees Online) site giving a quick overview of what the site has to
offer for the trustees. The site is supported by the Federal Library Services and Technology Act.
There are nine participating library systems in New York State.
Old Business
There is a change in the Tuesday April 9, 2013 minutes. In the last paragraph where it says the
goals will stay the same; that should read the goals will be consolidated from eight
to three.
1) Maintain and improve the physical library facility
2) Strengthen partnerships to increase collaboration to bring in more resources and
activities to the library
3) Become an information hub for the community, through enhanced services and
programming.
A motion was made by Margaret Zeches to accept changes to minutes and 2nd by Janice
Kelsey.
Ayes: 5 Noes: 0 Approved
Shanie Jones reported the Town Board will be considering at their Wednesday, April 10, 2013
meeting our request that David DiMateo draw up the maintenance contract, at no charge to
the library.
As the ladder that Fay Steel uses to change the light bulbs is very heavy and unsafe we decided
we didn't want her to use it anymore. There was a discussion on who we might be able to get
to do the job as it is a chore that is done on a sporadic basis.
There are ceiling tiles downstairs that are loose and broken. They need to be looked at to see
about repair or replacing.
T & D Plumbing is still working on replacing the grids on the radiators in the children's area.
Toilet was constantly running and Danny Moyles was called in to repair.
A motion was made by Susannah Heubusch and 2nd by Janice Kelsey to approve the audited
vouchers #70 - #88 for $5159.23.
Ayes: 5 Noes: 0 approved
Director and Children's Services Reports (See Attached)
New Business
The large print area of the library was weeded and the books were donated to the nursing
home. Also the paperback area was gone through and some of those were donated to the jail.
WYCLAC (Wyoming County Library Advisory Council) is seeking nominations for a Wyoming
County resident to server on the PLS board of trustees. It can be anyone from the community
that is willing to serve.
Director Lisa Gricius has completed her civil service requirements. A probationary period
needed to be set. David Almeter made a motion that the probationary period be 26 weeks, 2nd
Susannah Heubusch.
Ayes: 5 Noes: 0 approved
A motion was made by Margaret Zeches and 2nd David Almeter to accept the 2012 Annual
Report Review.
Ayes: 5 Noes: 0 approved
PLS is recommending a people counter at the cost of $642.00 each times 2. After a discussion
the board felt that the cost was more than we wanted to spend on something that we didn't
feel was necessary at this time.
A library levy vote was requested for submission to the School Budget. A letter was drafted
requesting an increase of 3% from $31,614.00 to $32,562.00. Susannah Heubusch made a
motion to accept the letter as drafted, 2nd by David Almeter.
Ayes: 5 Noes: 0 approved
The May meeting has been changed from Tuesday, May 14, 2013 to Monday, May 13, 2013.
David Almeter passed out ideas for the proposed Library Director Evaluation sheet. Board
members are to review for the May meeting.
Margaret Zeches made a motion to adjourn the meeting, 2nd Susannah Heubusch.
Meeting adjourned 8:15 pm.
Submitted by Susannah Heubusch
Tuesday, April 2, 2013
Agenda Warsaw Public Library Board of Trustees Open Meeting April 9, 2013
Agenda
Warsaw Public Library
Board of Trustees Open Meeting
April 9, 2013
7:00 PM
Open Meeting
Waive reading of minutes from
Tuesday, March 12, 2013; motion to approve.
Motion:
2nd:
Ayes: Noes:
Absent:
Defeated: Approved:
Old Business
·
Maintenance and Cleaning Contract
·
Replacement of high ceiling bulbs
·
Long-Range Plan 2013-2018 Goal Consolidation
·
Audit and approve abstract of audited vouchers #70-
Total Amount: $
Motion:
2nd:
Ayes: Noes:
Absent:
Defeated:
Approved:
Director and Children's Services Reports (See Attached)
New Business
·
NYLTO (New York Library Trustees Online) Orientation
with Cassie Guthrie
·
WYCLAC (Wyoming County Library Advisory Council)
By-Laws enclosed in packet
Each
member library appoints one trustee to attend Bi-Annually with Library
Director. Sue Aldinger has agreed to attend the April 16th meeting.
WYCLAC designates persons from Wyoming County to be nominated to serve as
Wyoming County representatives on the Pioneer Library System Board of Trustees.
A vacancy will exist at the end of this year and WYCLAC is seeking nominations.
·
Director Lisa Gricius’ Civil Service requirements
have been met. Joanne Caldwell has been facilitating the paperwork with civil
service to complete director’s appointment. As per Civil Service, the appointment
paperwork can’t be completed until the Board decides on the probationary time
period. Current Personnel Policy states, “The newly appointed Director is provisional
until he or she meets Civil Service requirements, and then Probationary until
he or she has library board satisfaction in job performance for 26-52 weeks.”
As per civil service, a range is not acceptable. The board must choose a
specific number of weeks not less than 26 or more than 52.
Monday, March 18, 2013
Warsaw Public Library Board of Trustees Open Meeting March 12, 2013
Warsaw Public Library
Board of Trustees
Tuesday, March 12, 2013
The Tuesday, March 12, 2013 Board of Trustees meeting was called to order by president Suzanne Aldinger at 7:10 pm. Present were trustees: Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey, Susannah Heubusch, Library director - Lisa Gricius and Warsaw Town Board liaison - Shani Jones.
A motion was made by Margaret Zeches to waive the reading of the February 12, 2013 minutes.
Ayes: 5 Noes: 0 Motion carried
The evaluation forms for Library Director were not ready and a motion was made by Susannah Heubusch and 2nd by Margaret Zeches to table them until the May 14, 2013 meeting.
Ayes: 5 Noes: 0 Motion carried
As Mr. Standera has yet to submit an estimate for the replacement of the lighting grids there was a discussion on whether we should find someone that is more reliable. No decision was made at this time.
The baseboard heating unit in the Children's Room is waiting on T & D Plumbing finding a certain type of unit.
A motion was made by Margaret Zeches and 2nd by Susannah Heubusch to approve the payment of vouchers #50 - # 69 in the amount of $11,250.76.
Ayes: 5 Noes: 0 Motion carried
Library Director Lisa Gricius received two estimates for a computer desk to be paid for from the sale of the oak card catalogue. As both estimates were within $20.00 of each other (under $400) the final decision was left to the Director.
The subject of the annual book sale was brought up. It was suggested that instead of running it just the usual Thursday and Friday that we also extend it to Saturday. No decision was made at this time.
System will be providing an entertainer in July and August. Do not know who or about what at this time.
There was a discussion about a new contract for the maintenance and cleaning of the Library to be drawn up. The only one on file is over 10 years old and had been drawn up by the Town. The question came up as to whether the Town would let the Library use the services of Town Attorney David DiMatteo (at no charge) to draw up a contract between the Library and the contractor. Town liaison - Shani Jones will present the request at the Wednesday, March 13, 2013 Warsaw Town Board meeting.
Director and Children's Services report (See Attached)
The board went over the summary and proposals for the Long Range Plan 2013-2018. It was decided to accept what had been presented. Goals will stay the same. However the mission statement will change to read: The Warsaw Public Library's mission is to provide our community with a welcoming destination for life-long learning where patrons have access to quality materials, information-seeking resources, services and programs that promote the joy of reading, foster the pursuit of knowledge and enrich their lives.
A motion was made by Susannah Heubusch and 2nd by Margaret Zeches to adjourn the meeting. Meeting was adjourned at 8:35 pm
Submitted by Susannah Heubusch
Monday, March 4, 2013
Agenda Warsaw Public Library Board of Trustees Open Meeting March 12, 2013
Agenda
Warsaw Public Library
Board of Trustees Open Meeting
March 12, 2013
7:00 PM
Old Business
Warsaw Public Library
Board of Trustees Open Meeting
March 12, 2013
7:00 PM
- Evaluation Form Committee present Library Director Evaluation form at 3/12/2013 Meeting for approval
- Awaiting Replacement Grid Estimates. Keith Standera was here and took measurements
- Awaiting Children’s Room Baseboard Unit Estimates from T &D. Tom is diligently looking for a certain kind of baseboard through different manufacturers, etc.
- Long Range Plan 2013-2018
Friday, February 22, 2013
Warsaw Public Library Board of Trustees Open Meeting February 12, 2013
Warsaw Public Library
Board of Trustees
Tuesday, February 12, 2013 7:00 PM
130 N. Main St. Warsaw NY 14569
The Warsaw Public Library Board of Trustees met on Tuesday, February 12, 2013. The meeting was called to order by President Suzanne Aldinger at 7:00 pm. Present were Trustees: Suzanne Aldinger, Margaret Zeches, David Almeter, Janice Kelsey and Susannah Heubusch, Library Director: Lisa Gricius and Town of Warsaw liaison: Shannie Jones.
OLD BUSINESS:
A motion was made by Margaret
Zeches and 2nd by Janice Kelsey to waive the reading of the minutes
from the Tuesday, December 11, 2012 meeting.
Ayes: 5 Noes: 0 Motion carried
Library Director, Lisa Gricius
opened the bids for the oak card catalogue that had been advertised.
James Graham's bid of $313.13 was accepted.
The new Employee Evaluations
sheets were presented for approval. Some changes were suggested in
the wording. Susannah Heubusch made a motion that the Evaluation
sheets be revised as suggested and accepted. Motions was seconded by
Janice Kelsey.
Ayes: 5 Noes: 0 Motion carried
A committee was appointed to draw up an Evaluation sheet for the Library Director. David Almeter, Margaret Zeches and Janice Kelsey will present the Evaluation sheet at the next meeting for approval.
The board having talked with
persons presenting proposals for the new circulation desk and having
reviewed all proposals made a decision to accept the one from Randy
Almeter. David Almeter recused himself from any decision on the
matter and left the room during the discussion. Susannah Heubusch
made a motion to accept Rany Almeters bid with a $6000.00 down
payment. Margaret Zeches 2nd motion.
Ayes: 4 Noes: 0 Abstain:
David Almeter Approved
Two changes were suggested for the
Fixed Asset policy:
To delete the paragraph
reading: Shipping
charges, consultant fees, and any other cost directly associated with
the purchase, delivery or set up, (including contractors and/or
library workers [salary and benefits]), which make such equipment
operable for its intended purpose will be capitalized.
Where it reads: The Library will
capitalize the cost of improving or renovating machinery, equipment,
and furniture only if the result meet the following conditions:
1) will read: total
cost exceeds $200.00
A motion was made by Margaret
Zeches and 2nd by Janice Kelsey to accept the Fixed Asset Policy with
the revisions.
Ayes: 5 Noes: 0 Motion carried
Due to a clerical error voucher
#145 for $35.74 was voided. A motion was made by Margaret Zeches and
2nd by Susannah Heubusch that the revised vouchers #174 - #190 from
12/11/2012 for $3817.54 be approved for the revised total of
$3781.80.
Ayes: 5 Noes: 0 Motion carried
A motion was made by Janice Kelsey
and 2nd by Margaret Zeches to approve audited vouchers #18 - #49 for
$9294.31.
Ayes: 5 Noes: 0 Motion carried
Directors and Children's Services
Reports (see attached)
NEW BUSINESS:
Election of Officers.
President: Margaret Zeches
nominated Suzanne Aldinger for President, 2nd by Susannah Heubusch.
No other nominations were made. Secretary cast one ballot for
Suzanne Aldinger for President.
Vice President: David Almeter
nominated Janice Kelsey for Vice Presidend, 2nd by Susannah Heubusch.
No other nominations were made. Secretary cast one ballot for
Janice Kelsey for Vice President.
Secretary: Margaret Zeches
nominated Susannah Heubusch for secretary, 2nd by David Almeter. No
other nominations were made. Secretary cast one ballot for Susannah
Heubusch for secretary.
Slate of Officers for 2013:
President: Suzanne
Aldinger
Vice Presient: Janice Kelsey
Secretary: Susannah
Heubusch
The Friends of the Warsaw Public
Library held their first organizational meeting on 2/6/2013.
NYLTO (New York Library Trustees
Online) PLS official roll-out Friday, February 15, 2013. Library
Director Lisa Gricius will be attending the informational
presentation at System meeting.
Cassie from PLS has offered to
come to the March 12,2013 board meeting for an overview.(Cassie is unable to make this date and has rescheduled for April's board meeting)
Advocacy Day: Tuesday March 5,
2013 in Albany. Cost is $15 per person which includes bus trip and
snacks. Library Lisa Gricius will be attending if anyone would like
to join her.
The Library Director was contacted by "Smoke Free Now". As we have had no problems with smokers at the Library or on the grounds any decision was tabled for now.
Margaret Zeches made a motion to
adjourn the meeting, 2nd Susannah Heubusch.
Meeting adjourned at 8:27 pm
Submitted by Susannah Heubusch
Friday, February 8, 2013
Special Meeting Board of Trustees Tuesday Feb. 5, 2013
Warsaw Public Library
Special Meeting
Board of Trustees
Tuesday, February 5, 2013
Tuesday, February 5, 2013
Warsaw Public Library Board of Trustees Agenda 2/12/2013
Warsaw Public Library
130 N. Main St. Warsaw
NY 14569
Board of Trustees
Meeting
AGENDA
Tuesday, February 12,
2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, December 11, 2012,
motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Library Card Catalogue sealed Bid Auction ends 12 PM
February 12th, Bid openings begin promptly at 7:00 PM
Repeat Audit and Approve abstract of audited vouchers #174-#190 due to clerical error resulting from #145 Void of $35.74
Total Amount Revised: $3781.80 rather than approved total 12/11/2012 of $3817.54
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Total Amount:_________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Election of 2013 Officers
Friends of the Warsaw Public Library held first
organizational meeting 2/6/2013
Advocacy Day: Tuesday March 5th 2013 in Albany. Cost is $15 per person which includes bus trip and snacks. I will be attending if anyone would like to join me.
Smoke Free Now
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