Warsaw Public Library Board of Trustees Special Meeting July 30, 2012

Warsaw Public Library

Board of Trustees

Special Meeting

July 30, 2012

On Monday July 30, 2012 a special meeting of the Warsaw Library Board of Trustees was called for the purpose of interviewing potential candidates for the position of Director 1.

Present were:  Trustees Mary Reagan, Janice Kelsey, Margaret Zeches, Suzanne Aldinger, David Almeter and Susannah Heubsch and acting Director Joanne Caldwell.

Meeting was called to order at 6:00 pm by president Suzanne Aldinger.  Two interviews had originally been scheduled for the evening, but one candidate called to say that he had accepted another position.

At 6:05 pm a motion was made by David Almeter and 2nd by Margaret Zeches that we enter executive session for the purpose of interviewing a candidate for the position of Director 1.

            Ayes:  6           Noes:  0                       Motion:  carried

At 7:00 pm a motion was made by Mary Reagan and 2nd by Margaret Zeches that we leave executive session.

            Ayes:  6           Noes:  0                       Motion : carried

No action taken.

Meeting was adjourned at 7:01 pm.

Submitted by Susannah Heubusch

Warsaw Public Library Board of Trustees Special Session Friday, July 27, 2012

Warsaw Public Library
Board of Trustees
Special Session
Friday, July 27, 2012
The Warsaw Public Library Board of Trustees met at the Library on July 27, 2012 for the purpose of interviewing Library Director 1 candidates.
Present were: Trustees: Suzanne Aldinger, Janice Kelsey, Mary Reagan, David Almeter, and Susannah Heubusch Town Representative: Tracy Hockey, Acting Library Director: Joanne Caldwell. Absent was trustee Margaret Zeches.
President Suzanne Aldinger called the meeting to order at 5:30 pm. The first candidate did not make an appearance. The second candidate arrived at 6:30.
At 6:30 a motion was made by Janice Kelsey and 2nd by Mary Reagan to enter executive session for the purpose of interviewing the candidate for the position of Library Director 1.
Ayes: 5 Noes: 0 Absent: 1, Zeches Motion carried
At 7:45 a motion was made by Mary Reagan and 2nd by David Almeter to leave executive session.
Ayes: 5 Noes: 0 Absent: 1, Zeches Motion carried
No Action was Taken
Next interviews will be on Monday July 30, 2012 at 5:30 pm.
Submitted by Susannah Heubusch

Warsaw Library Board of Trustees Meeting July 10, 2012

Warsaw Library
Board of Trustees Meeting
July 10, 2012
The meeting was called to order at 7:00 pm by President Suzanne Aldinger. Present were Trustees: Suzanne Aldinger, Janice Kelsey, Margaret Zeches, David Almeter, Mary Reagan, and Susannah Heubusch, Acting Director: Joanne Caldwell and Town Representative: Tracy Hockey.
David Almeter made a motion to waive the reading of the minutes for the June meeting. This was seconded by Margaret Zeches.
Ayes: 6 Noes: 0 Motion carried
Old Business:
Acting director Joanne Caldwell presented the Interim Directors Report (See Report)
Directors Report
Children’s Services Report
Baldwin Services Report
Financial Report
Deposits
Circulation Report
Vouchers
Library Use
The Long Range Plan was reviewed by the Board in November 2011 as presented by the director. At the time the Board was not aware that it should be finalized and approved. It was suggested that the board should vote to postpone the completion of the Long Range Plan. At this point only the summary needs finalization. A motion was made by Margaret Zeches and 2nd by Susannah Heubusch to table approval of the Five Year Plan until we have a new director.
Ayes: 6 Noes: 0 Motion carried
A motion was made by Margaret Zeches and 2nd by Susannah Heubusch that vouchers #106 - #116 for $2313.62 be approved.
Ayes: 6 Noes: 0 Motion carried
A new clerk, Joan Roquez, has been hired. She will start on Wednesday, July 11. Her hours are very flexible.
Plans for the book sale are moving along. The tents are up and the books are out on the tables. Tim VanSlyke will be setting up an additional tent and table as so many books were donated.
Schedule for the sale is:
Tuesday, July 10 10:00 am till ?? Mary Reagan & Beth Reagan
Wednesday, July 11 5:00 pm. Cindy, Mary, Margaret, and Sue H.
Thursday, July 12 9 am – 5 pm Sale Starts
Alan Smith 9 – 12
Maureen Felix 9 – 12
Norm Sayford 12 – 2
Mary Reagan 12-2
Dave Almeter 2-5
Margaret Zeches 2-5
Friday, July 13
Susannah Heubusch 9-5
Suzanne Aldinger 9-5
Cindy Keil 2-5
The Geneseo Goodwill will take any books that have not sold. We will also check with the local VOA.
The computers went down at 10:30 Monday morning the July 9. Repairs were made and Bob Wicksall gave a list of equipment that should be replaced.
New Business:
The personnel committee: David Almeter, Tracy Hockey, Joanne Caldwell and Suzanne Aldinger will meet on Friday, July 20, 2012 at 11:30 am to review the applications for Director.
A proposal was made to change the number of seats on the Board from six to five. Motion was made by Mary Reagan and 2nd by David Almeter.
Ayes: 6 Noes: 0 Motion carried
The vote on the change to the by-laws cannot be made until the next meeting.
Valerie Helm has tendered her resignation effective July 20, 2012. She is willing to fill in now and then on an emergency basis.
The 2013 budget was discussed. As this is a duty of the Director and a new Director has not been appointed yet it will be up to the Board to complete the process. Suzanne and Joanne will check to see what is on file from previous years and find out the date that the final budget is to be submitted to the Warsaw Town Board.
Motion was made to adjourn the meeting. Meeting adjourned at 8:28 pm.
Submitted by Susannah Heubusch, Secretary

Warsaw Public Library Library Director Search Committee Friday, July 20, 2012 11:30 am

Warsaw Public Library The Warsaw Public Library Search Committee was called to order at 11:30am. Present were committee members: Suzanne Aldinger, Committee Chair., David Almeter, Board Rep., Tracey Hockey, Community Rep., and Joanne Caldwell, Library Employee Rep.
At 11:32am a motion was made for the Committee to enter into executive session for the purpose of reviewing applications received after reposting of the Job Opportunity for the position of Library Director 1. Motion made by David Almeter and 2nd by Joanne Caldwell.
Ayes: 4 Noes: 0 Carried
At 12:25pm a motion was made to exit executive session. Motion made by Tracey Hockey and 2nd by Suzanne Aldinger.
Ayes: 4 Noes: 0 Carried
The Committee selected seven (7) candidates to be interviewed by the full Board of Trustees. A schedule was set up for interviews as follows:
The Interview times are: Friday, July 27, 2012, at 5:30 and 7 pm
Monday, July 30, 2012, at 5:30, 6:45 and 7:45 pm
Friday, August 3, 2012 at 5:30 and 7 pm
Joanne Caldwell, Acting Director, will advise candidates and Board members of the schedule.
A motion was made to adjourn at 12:35pm
Library Director Search Committee
Friday, July 20, 2012
11:30a.m.

Warsaw Public Library Board of Trustees Agenda July 10, 2012

Warsaw Public Library

130 North Main Street

Warsaw, NY 14569

Library Board of Trustees

Agenda

Tuesday July 10, 2012

Open Meeting

Waive reading of the minutes from Tuesday June 12, 2012.  Motion to approve.

Motion

2^nd

Ayes:       Nays:       Absent:

Approved:                Defeated:

Old Business:

1. Long Range Plan Summery.
2. Annual Book Sale.

Interim Director Report

Children’s Services Report

New Business:

1.  Personnel committee reviews new candidates for the Library Director I position.

Announcements

Adjournment:

Motion:

2^nd:

Ayes:          Nays:    Absent:

Approved:                Defeated:

Warsaw Public Library Board of Trustees Meeting June 12, 2012

Warsaw Public Library
Board of Trustees
Tuesday, June 12, 2012
Meeting was called to order at 7:04 pm by president Suzanne Aldinger.
Present were Trustees: Suzanne Aldinger, David Almeter, Margaret Zeches, Mary Reagan, Janice Kelsey, Susannah Heubusch, Joanne Caldwell (acting Library Director) and Tracy Hockey (Town representative).
Motion was made by David Almeter and 2nd by Margaret Zeches to waive the reading of the minutes from the previous meeting.
Ayes: 6 Noes: 0 Approved
A motion was made by Mary Reagan and 2nd by Janice Kelsey that we a approve vouchers #90 thru #105 in the amount of $4534.39.
Ayes: 6 Noes: 0 Approved
Joanne Caldwell handed out Interim Directors Report containing Directors Report, Children Services Report, Baldwin Services Report, Financial Report, Deposits, Circulation Report, Vouchers, Misc. items.
The Civil Service Commission approved the changes to and reposting of the Director 1 position. Experience will be changed from 1 to 2 years to 0 to 2 years.
See Interim Directors Report item #6 as proposed wording (report attached). A motion was made by Margaret Zeches and 2nd by Susannah Heubusch that we add: a benefit package is available as well as NYS retirement. Salary to commence at $35,000.
Ayes: 6 Noes: 0 Motion carried
Suzanne Aldinger will type up the revised proposal and submit to the Civil Service for posting.
A July 6th deadline was set for the acceptance of resumes.
President Suzanne Aldinger set up a committee of Joanne Caldwell, Tracy Hockey and David Almeter to go over the resumes and submit candidates to the board.
Margaret Zeches made a motion to rescind Resolution No. 2012-02, May 8, 2012, L. Herron appointed Library Director 1. Motion 2nd by Mary Reagan.
Ayes: 6 Noes: 0 Motion carried
The Library Tent book sale will be held on Thursday, July 13th and Friday,14th. Volunteers are needed to set up the tent earlier in the week and to man it during the sale.
As we will be losing a clerk, permission was given to place a small ad in the employment section of the Penny Saver for a part-time Library Clerk. Anyone interested is to apply at the Library.
Mary Conable would like to conduct a summer reading program for adults. Approval was given for said program.
Patricia Baron Miles (Partners for Prevention) asked that in exchange for helping to set up for the book sale if they could set up a small table with information on their program and hold a 50-50 drawing. Susannah Heubusch made a motion that we allow them to set up and hold the 50-50. Motion was 2nd by Janice Kelsey.
Ayes: 6 Noes: 0 Motion carried
David Almeter made a motion to adjourn the meeting. 2nd Margaret Zeches.
Meeting adjourned 8:15 pm.
Submitted by Susannah Heubusch, Secretary

Library Board of Trustee Meeting

The Library Board of Trustees will be meeting on Tuesday, June 12, 2012, at 7 pm at the Warsaw Public Library.