Warsaw Public Library

Minutes

November 15, 2011

Present: Chairperson Mary Reagan, Janice Kelsey, Suzanne Miller, Suzanne Aldinger, Carolyn Lyons, Director Angela Gonzalez.  Guests: David Almeter, Susannah Heubusch, newly elected trustees; John Strzelski and Norm Gaylord.

Meeting called to order.   Chairperson Reagan read the by-laws reminding visitors they could not speak unless prearrangement was made.

 Corrections to be made to October minutes are as follows: Absent, Margaret Zeches.  Abstention by Suzenne Miller on the vote to reconvene the school district library committee.  Motion to accept corrected minutes by Margaret, second by Suzanne, passed.

Old Business

•  Vestibule is being painted.
• Front Desk; KP Construction bid distributed.  Quote is $16,575.00.  Angela has invited him to the December meeting.  Discussion in which room the desk should be placed, possibility of the north room.  Suzenne will do some drawings for this idea.
• Robb’s glass has not sent a quote for the back door.
• Auditor details.  A meeting will be arranged with the Town to discuss this action.  Document title changed to Proposed Memorandum of Understanding. Definition of purpose will be added, creation of a dedicated library account.
• By-laws will be tabled until the auditor section can be included.
• E-readers- Mary Conable is working on this policy.  This will be discussed in the future when the policy is fully developed by the staff.
• Long Range Planning.  Angela handed out the document complied by the facilitator.  Please review this before the December meeting.

New Business

• Director’s and Children’s Services report attached.
• Angela will be adding a rotating book cart at the apartment buildings at the end of Linwood Ave.
• Vouchers #206-225.  The vouchers were reviewed and signed the previous week because of the meeting date change.  Motion to accept by Margaret, second by Janice to approve vouchers, passed.
• Excellent turn out for beginning computer classes.  They are being held on Thursday @ 6:30.

Motion to adjourn by Margaret, second by Suzenne, passed.

Respectfully submitted,

Carolyn Lyons

Warsaw Public Library

October 11, 2010

Minutes

Present: Chairperson Mary Reagan, Suzanne Aldinger, Carolyn Lyons, Director Angela Gonzalez, Janice Kelsey, Suzenne Miller

A motion was made to waive the reading of the September minutes by Janice, seconded by Suzanne.  Passed.

Old Business

• Outside sidewalk lights are completed.
• Vestibule can now be painted as the walls are replaced.  Angela has requested a quote from Robb’s glass on the door and door/frame.
• Energy Audit.  Angela contacted the representative for a contract with the library name on it.  Ballasts will be replaced.  Contract has been sent in and the company will call to schedule.
• By-law changes.  Language of the treasurer duties and purchasing policy amounts were discussed.  Motion to accept purchasing policy by Carolyn, seconded by Mary.  Passed.
• E Reader.  Angela has purchased a Kindle.  There are issues with Amazon locking the purchasing aspect.
• Long Range Plan.  October 22 there will be a public Focus Group, 8 have responded.

New Business

·        Question of whether to reconvene the school district library committee.  Motion by Mary, seconded by Carolyn.  Passed, 1 abstain.

·        Board will meet with Tom Baldwin on October 27^th at 6:30.

·        Vouchers #183-205.  Motion to accept by Mary, seconded by Carolyn . Passed.

Next meeting November 15.

Respectfully submitted,

Carolyn Lyons

Warsaw Public Library

Board of Trustees Meeting

September 13, 2011

Present:  Mary Reagan, Suzenne Miller, Suzanne Aldinger, Margaret Zeches, Janice Kelsey, Carolyn Lyons, Director Angela Gonzalez

Minutes of the August meeting were read.  Correction of June 14^th not 16^th meeting.  Motion to accept by Carolyn, second by Margaret, passed.

Old Business

·       Outdoor lights - Keith Standera has begun to install.

·       Painting – will be done after vestibule is fixed.

·       Vestibule – will be done in a month.  Angela will call Robb’s for an estimate for a new door as it is rusting and has lost seals.

·       Front desk – another bid was received from Webb brothers.  Carolyn will call KP Construction for another quote.

·       Tread covers – Howards’s will be installing tomorrow.

·       By-laws – Suggested amendments to the by-laws were handed out and discussed.  Angela will correct, email it to the trustees and it will be voted on next month.  As one of the amendments concerns the treasurer she will call Tom Baldwin to speak next month.

·       Suzanne contacted the NYS Comptroller’s office to inquire about a written report from the risk assessment.  She was informed there is no written report; it is information gathering for an audit.

·       Long-range planning- a possible list of members for the committee was distributed.  It is a cross-section of users and non users, ages and needs.  Hopefully it will be October 15 or 22^nd.

·       School District Library – Angela passed out packets to read.

New Business

·       Purchasing Policy – This was handed out.  Changes were suggested to the monetary categories.  It will be voted on next month.

·       E-Reader Policy – Angela will purchase one Nook and one Kindle.  It was discussed that a credit card number would be taken to insure return.  Accurate cost of the readers would be added when purchased.  When they are purchased the board will then vote on the policy.

·       Vouchers #167-182.  Motion by Margaret, second by Janice, passed.

Motion to adjourn by Mary, seconded by Suzenne, passed.

Next meeting October 11.

Respectfully submitted,

Carolyn Lyons

Long-range Plan work meeting Sept. 19th, 6:00pm.

Warsaw Public Library

Board of Trustees Meeting

August 9, 2011

5:00 pm

Present:  Suzanne Aldinger, Janice Kelsey, Suzenne Miller, Mary Reagan, Margaret Zeches, and Director Angela Gonzalez.  Guests- Paul and Dean Webb of DB Webb.  Absent-Carolyn Lyons and Doug Ingles (Town Representative)

Reading of June 14, 2011 minutes

Motion – Accepted as written

Vote – all in favor

Old Business

1. Front Desk – DB Webb presented proposal and will follow up with Angela regarding the copier area and the price of solid surfacing.  (See written proposal for further info.)
2. 2012 Budget – Motion to accept Version #6, (add line regarding estimated cost to replace the  front desk)  MZ/SA, Vote – 5 ayes, 1 absent
3. Outdoor lighting – Keith Standera has ordered the lighting.
4. Painting – tabled until further notice.
5. Vestibule drainage – Motion to accept KP Construction of Attica estimate, not to exceed 10% of quoted price (MZ/JK) Vote – 5 ayes, 1 absent
6. Auditor details – tabled until next meeting 9/13/11

New Business

Back Steps Tread Covers – Angela contacted Jeff Howard and the treads have been ordered and will be repaired.

Appoint Taylor Buck and Kelly Ferreira, pages – (SA/SM), Vote – 5 ayes, 1 absent

2012-2017 Long range plan focus group – Motion to move forward with proposed consulting services (JK/SM), Vote – 5 ayes, 1 absent

E-readers policy – tabled until next meeting 9/13/11

Reconvene School District Library Committee – will discuss at next meeting 9/13/11

Announcements

The last summer concert will take place Wednesday evening.

Suzanne Aldinger would like the board to consider changing the number of members on the Board of Trustees.  This will be revisited at the 9/13/11 meeting or before the ballots are submitted for the November ‘11 election.

Approval of Voucher #s 131-146 and 147-166

Adjournment (MZ/SA) 6:24 pm Vote – 5 ayes, 1- absent

Respectfully Submitted by Suzenne C. Miller, August 10, 2011

The Warsaw Public Library Board of Trustees meeting on August 9th will be held at 5:00 pm instead of the usual time of 7:00.

The Warsaw Public Library Board of Trustees will meet at a special time on August 1st 2011 at 11:00 am.  The usual August meeting will occur on the second Tuesday at 7:00 pm.