Board of Trustees Open Meeting Minutes 12/09/2014

Warsaw Public Library

Board of Trustees

Tuesday, December 9, 2014

The Tuesday, December 9, 2014 meeting of the Board of Trustees was called to order by Vice-president Janice Kelsey at 7:10 pm.   Present were trustees:  Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch, Library Director: Lisa Gricius and Warsaw Town Board liaison: Shani Jones.  Absent was trustee Suzanne Aldinger.

David Almeter made a motion to waive the reading of the November 10, 2014 minutes.  2nd by Margaret Zeches.

                Ayes:   4               Noes:  0                Absent: Suzanne Aldinger           Motion carried

Susannah Heubusch made a motion to approve audited vouchers #212-#230 in the amount of $6272.51.  Motion was 2nd. By David Almeter.

                Ayes:  4                Noes:  0                Absent:  Suzanne Aldinger          Motion carried

Directors Report & Children's Services Report   (see attached)

Old Business:

Only one bid was received for snow removal.  As the contractor had provided proof of insurance David Almeter made a motion to award the bid to Christies.  Margaret Zeches 2nd. Motion.

                Ayes:  4                Noes:  0                Absent:  Suzanne Aldinger          Motion carried

In trying to conserve funds a proposal was presented to change operating hours in 2015.

Proposal as follows: 
Monday & Tuesday (same) 10 am - 8 pm 
Wednesday & Thursday (close one hour earlier) 1 pm - 7 pm 
Friday (same) 1 pm - 5 pm

Saturday (close one hour earlier) 1 pm - 4 pm

Closed Saturdays in July and August (same)

Susannah Heubusch made a motion that we accept the proposal and was 2nd by Janice Kelsey.

                Ayes:  4                Noes:  0                Absent:  Suzanne Aldinger          Motion carried

A motion was made by Susannah Heubusch and 2nd by David Almeter to accept as presented a "Conflict of Interest Policy and sign off".

                Ayes:  4                Noes:  0                Absent: Suzanne Aldinger           Motion carried

A motion was made by Susannah Heubusch and 2nd by Janice Kelsey to accept as presented a "Cash Handling Policy".

                Ayes:  4                Noes:  0                Absent:  Suzanne Aldinger          Motion carried

The next meeting of the Board of Trustees will be on Tuesday, January 13, 2015 at 7:00 pm.

A motion was made to adjourn the meeting.

Meeting adjourned at 8:00 pm

Submitted by Susannah Heubusch

Board of Trustees Agenda 12/9/2014 at 7:00 PM

Warsaw Public Library

130 N. Main St. Warsaw, NY 14569

Board of Trustees Open Meeting Agenda

Tuesday, December 9, 2014 7:00 PM

 

Open Meeting

Waive reading of minutes from Monday, November 10, 2014 motion to approve.

Motion:

2^nd:

Ayes:               Noes:               Absent:

Defeated:                                Approved:

 

Old Business

 

1. Audit and Approve abstract of audited vouchers # 212-
   Total Amount: $
    
    
   Directors Report & Children’s Services Report (Enclosed in Packet)
    
   Old Business

1. Snow Removal

 

 

New Business

1. Consideration of change in operating hours beginning 1/15


2. Conflict of Interest Policy and sign off

Board of Trustees Open Meeting Minutes 11/10/2014

Warsaw Public Library

Board of Trustees

November 10, 2014

The Tuesday, November 10, 2014 the Warsaw Public Library Board of Trustees meeting was called to order at 7:01 pm by President Suzanne Aldinger.  Present were Trustees:  Suzanne Aldinger, Janice Kelsey, David Almeter, Susannah Heubusch and Library Director: Lisa Gricius.   Absent were Trustee:  Margaret Zeches and Town Board Liaison: Shani Jones.

Janice Kelsey made a motion to waive the reading of the October 14, 2014 meeting.   2nd by David Almeter.

            Ayes:  4           Noes:  0           Absent:  Margaret Zeches      Motion carried

Susannah Heubusch made a motion to approve audited vouchers #195-211 in the amount of $3825.08.  2nd by Janice Kelsey.

            Ayes:  4           Noes:  0           Absent:  Margaret Zeches      Motion carried

Directors Report and Children's Services Report (see attached)

Old Business:

David Almeter made a motion to table the snow removal issue until more information was received on an alternative avenue of having the sidewalks cleared.  2nd Susannah Heubusch.

            Ayes:  4           Noes: 0            Absent:  Margaret Zeches      Motion carried

Susannah Heubusch made a motion to approve and accept the 2015 budget.  2nd David Almeter.

            Ayes:  4           Noes:  0           Absent:  Margaret Zeches      Motion carried

New Business:

Lisa Gricius announced that there would be a meeting of the Wyoming Foundation at the Perry Chamber of Commerce on Wednesday, November 19, 2014 at 9:00 am.   Two people from each library are urged to attend.   Lisa Gricius and David Almeter will represent Warsaw. 

There was a discussion on going over policies and contracts at a future meeting.

Janice Kelsey made a motion to adjourn the meeting.

Meeting adjourned at 8:00 pm.

Submitted by Susannah Heubusch

Board of Trustees Open Meeting Agenda 11/10/2014 at 7:00 PM

Warsaw Public Library

130 N. Main St. Warsaw, NY 14569

Board of Trustees Open Meeting Agenda

Monday, November 10, 2014 7:00 PM

Open Meeting

Waive reading of minutes from Tuesday, October 14, 2014 motion to approve.

Motion:

2^nd:

Ayes:                Noes:               Absent:

Defeated:                                  Approved:

Old Business

1. Audit and Approve abstract of audited vouchers # 195-
   Total Amount: $
    Directors Report & Children’s Services Report (Enclosed in Packet)
    Old Business

1. Snow Removal


2. 2015 Budget Approval                                                                                                               New Business

 

 

Board of Trustees Open Meeting Minutes 10/14/2014

Warsaw Public Library

Board of Trustees

Tuesday, October 14, 2014

The Tuesday, October 14, 2014 meeting of the Warsaw Public Library Board of Trustees was called to order by President Suzanne Aldinger at 7:06 pm.   Present were trustees:  Suzanne Aldinger, David Almeter, Janice Kelsey, Susannah Heubusch,  Library Director: Lisa Gricius and Town Board Liaison: Shani Jones.   Absent was trustee Margaret Zeches.

A motion was made by David Almeter to waive the reading of the Tuesday, September 9, 2014 minutes and was 2nd by Janice Kelsey.

                Ayes: 4                 Noes:                    Absent: Margaret Zeches             Motion carried

OLD BUSINESS:

A motion was made by Susannah Heubusch to approve the audited vouchers #178 -194 for $3432.56.  2nd David Almeter.

                Ayes: 4                 Noes:                    Absent: Margaret Zeches             Motion carried

David Almeter made a motion to accept the contract from Warren's Cleaning for one (1) year effective November 1, 2014.  2nd Susannah Heubusch

                Ayes:4                  Noes:                    Absent:  Margaret Zeches            Motion carried

There was a discussion on snow removal.  The consensus that all walks would be cleared once per day prior to opening and that if needed staff would clear the walks from the building to the main walk thereafter.

An ad will be placed in the Warsaw Penny Saver asking for quotes on snow removal due by noon on November 10.   Should we get snow before then, someone will be called on a one time basis.

The Warsaw Town Board has levied $157843.00 for the Library in 2015.

Approval of the 2015 budget was tabled as there was a question as to the correct amount stated for the NYS retirement.

NEW BUSINESS:

Friends of the Library will be holding their elections on October 21, 2014 at 7:00 pm.

There was a discussion on Bandwidth upgrade but no action was taken at this time.

Susannah Heubusch made a motion that the meeting be adjourned.

Meeting adjourned at 8:25 pm.

Submitted by Susannah Heubusch

Board of Trustees Open Meeting 9/9/2014

Warsaw Public Library
Board of Trustees
September 9, 2014

The September 9, 2014 meeting of the Warsaw Public Library Board of Trustees was called to order by President Suzanne Aldinger at 6:00 pm.  Present were trustees:   Suzanne Aldinger, David Almeter, Margaret Zeches and Susannah Heubusch.  Absent were Trustee:  Janice Kelsey,  Library Director: Lisa Gricius and Warsaw Town Board Liaison:  Shani Jones.

Margaret Zeches made a motion to waive the reading of the minutes from Tuesday, July 8, 2014.  2nd by David Almeter.
    Ayes:  4    Noes:  0       Absent:  J. Kelsey     Motion Carried

David  Almeter made a motion to waive the reading of the minutes from the Monday, August 18, 2014 and was 2nd by Margaret Zeches.
    Ayes:   4     Noes:  0    Absent:  J. Kelsey    Motion Carried

Trustee:  Janice Kelsey, Library Director: Lisa Gricius and Town Board Liaison:  Shani Jones
arrived.

Old Business:

Sue Heubusch made a motion to approve the audited abstract and vouchers #148-160 for $3255.24.  2nd David Almeter.
    Ayes: 5        Noes:    0    Motion Carried

David Almeter made a motion to approve the audited abstract and vouchers for #161-177 for $4698.88.  2nd by Janice Kelsey
    Ayes:  5    Noes:    0    Motion Carried

Directors and Children Services Reports (see attached)

New Business
Cleaning and Maintenance/Lawn/Shoveling contracts

The board has decided not to renew the cleaning contract with Fay Steele.   Fay will be notified that the contract will terminate on 11/1/2014.  As her insurance will be up for renewal on 10/10/2014, she will be given the option of renewing her insurance for one month or terminating the cleaning contract early.

The Town has been approached about having someone from the highway department mow the lawn.  As yet there has been no definite answer from the Town.  As for snow removal would the Village or Town be willing to help?

Warren's Commercial Cleaning has presented a proposal that the Board is considering.

Rebecca Brian has approached the Library and asked to have previously revoked privileges reinstated.  Because of the nature of the incident and Rebecca not carrying through with the plea terms the Board decided not to reinstate her privileges.   Susannah Heubusch made a motion that Rebecca Brian's privileges not be reinstated.  2nd David Almeter.
    Ayes:  5    Noes:  0    Motion carried 

Shani Jones present the Library with $100.00 from the Value Home Center that Value had raised selling hot dogs and pop.

The Friends of the Library will be participating in the Wine in the Valley, serving non-alcoholic beverage.  They will be set up at the new Artisan Villa location in the old Frank house on the corner of Main and Court Streets.  The Friends of the Library will be having a membership drive on September 16, 2014 at 7:00 pm.    Their next tentative meeting will be held on Tuesday, October 21, 2014 at which time they will elect officers.

David Almeter made a motion 2nd by Janice Kelsey that Library Director Lisa Gricius is authorized to use existing Certificate of Deposit to help balance the 2014 budget.
    Ayes:  5    Noes:  0    Motion Carried

Motion was made by Susannah Heubusch to adjourn the meeting.

Meeting adjourned at 7:38 pm.

Submitted by Susannah Heubusch

Board of Trustees Open Meeting Agenda 9/9/2014 at 6:00 PM

Warsaw Public Library

130 N. Main St. Warsaw, NY 14569

Board of Trustees Open Meeting Agenda

Tuesday, September 9, 2014 6:00 PM

 

Open Meeting

Waive reading of minutes from Tuesday, July 8, 2014 motion to approve.

Motion:

2^nd:

Ayes:               Noes:               Absent:

Defeated:                                Approved:

 

Waive reading of minutes from Monday, August 18, 2014 motion to approve.

Motion:

2^nd:

Ayes:               Noes:               Absent:

Defeated:                                Approved:

 

 

Old Business

 

1. Audit and Approve abstract of audited vouchers # 148-160
   Total Amount: $ 3255.23

Motion:

2^nd:

Ayes:               Noes:               Absent:

Defeated:                                 Approved:

 

 

2.     Audit and Approve abstract of audited vouchers # 161-_______

1. Total Amount: $ _________

Motion:

2^nd:

Ayes:               Noes:               Absent:

Defeated:                                 Approved:

 

 

 Directors Report & Children’s Services Report (Enclosed in Packet)

 

New Business

 

1. Cleaning/Maintenance/Lawn/Shoveling Contracts
2. Discussion on balancing budget deficit for 2014