Warsaw Public Library
Board of Trustees
Monday August 18, 2014
Attending: Lisa Gricius- director, Trustees: Suzanne Aldinger, David Almeter, Janice Kelsey, Margaret Zeches Also in attendance Shani Jones, Town Liaison
Absent: Susannah Heubusch
President Aldinger called the meeting to order at 7:06 PM
David Almeter presented his findings from the town board meeting of Wednesday, August 12, 2014. The budget that was presented to the board was with a 12% increase.
We discussed several options from increasing revenue for the 2015 year.
We discussed the option of charging out of town patrons a yearly fee for their library card. It is felt that the total amount of revenue would not off-set the time to track the cards or promote the use of the library.
We did feel that the fine per day could be increased to twenty-five cents a day.
We will look at this option at our next meeting. Lisa will consult with other libraries
In the OWWL system.
We also are going to ask the village for monies to help with the upkeep of the library.
We will also ask for maintence of the yard and sidewalk around the library from Court Street to Main Street. It was noted that the villages of Arcade and Attica provide $10,000 and $650 respectively to their town libraries.
Discussion followed on approaching the windmill company to ask for monies.
The names supplied by town attorney were Mary Kehl, or Aaron Miller, Developer.
David Almeter will pursue this as he is versed in windmills.
The board decided to present the budget that reflected a 12% increase to the town
Board.
Meeting adjourned at 8:21 PM
Respectively Submitted,
Margaret Zeches
Friday, August 22, 2014
Saturday, August 16, 2014
Board of Trustees Special Meeting Agenda 8/18/2014
Warsaw Public Library
Board of Trustees Special Meeting
8/18/2014 at 7:00 PM
Agenda
Old Business: 2015 Budget Planning
Board of Trustees Open Meeting Minutes 7/8/2014
Warsaw Public Library
Library Board of Trustees
Tuesday, July 8, 2014
The Tuesday, July 8, 2014 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:00 pm by president Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch, Library Director: Lisa Gricius, and Town of Warsaw liaison: Shani Jones.
The June 10, 2014 minutes were read. Margaret Zeches made a motion to accept the minutes as read and was seconded by David Almeter.
Ayes: 5 Noes: Motion carried
Old Business:
It was brought to the board’s attention that some of the Library vouchers have been misplaced somewhere between the Town of Warsaw offices and Tom Baldwin’s offices. At this time they have not been found. Copies will be made of all vouchers from now on.
David Almeter made a motion 2nd by Janice Kelsey to approve the audited vouchers #128 - #147 for $3986.96.
Ayes: 5 Noes: Motion carried
There was a discussion on the 2015 proposed budget. As we are asking for quite an increase in the budget, it was decided that Library Director Lisa Gricius ask to be put on the agenda for the Wednesday, July 9, 2014 Town Board Meeting to explain to the Town Board why we are asking for such a large increase.
Directors & Children Services Report (see attached)
New Business:
David Almeter met with the Friends of the Library. The Friends would like to participate in the "Wine in the Valley" in September using the Library as a pour site. The Board agreed they could use the library if they met some conditions:
1) They would do all the work
2) That there would be 1 person to pour,
2 people at the doors (one in front, one in back)
2 to 3 people to circulate to make sure people are kept in the pour area and not
roaming around the library unsupervised.
3) Downstairs areas will be roped off.
David Almeter made a motion that the Friends be allowed to use the Library for the Wine in Valley provided they agree with conditions as described above. Motion seconded by Margaret Zeches.
Ayes: 5 Noes: Motion carried
A quilt has been donated to the Library to be raffled and the proceeds to go to the Library. It was suggested that maybe the friends would be willing to display the quilt during the summer concert series and sell tickets.
The Cleaning/Maintenance/Lawn/Snow contract will be up for renewal in November. At this time the Board feels that the contract with the present provider will not be renewed. Options and costs are being reviewed.
Janice Kelsey made a motion that the meeting be adjourned
Meeting adjourned at 8:45 pm.
Submitted by Susannah Heubusch
Wednesday, July 2, 2014
Board of Trustees Open Meeting Agenda 7/8/2014
Warsaw Public Library
130 N. Main St. Warsaw,
NY 14569
Board of Trustees
Open Meeting Agenda
Tuesday, July 8, 2014
7:00 PM
Waive reading of minutes
from Tuesday, May 20th, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
- Audit and Approve abstract of audited vouchers # 128-Total Amount: $
- 2014/2015 Budget PlanningMotion:2ndAyes: Noes: Absent:Defeated: Approved:Directors Report & Children’s Services Report (Enclosed in Packet)
New Business
- Cleaning/Maintenance/Lawn/Shoveling Contractuals
Tuesday, June 24, 2014
Board of Trustees Open Meeting Minutes 6/10/2014
Warsaw Public Library
Board of Trustees
Tuesday, June 10, 2014
The Tuesday, June 10, 2014 meeting of the Warsaw Public Library Board of Trustees was called to order at 6:12 pm by President Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch and Library Director: Lisa Gricius. Absent: Warsaw Town Board liaison: Shani Jones
OLD BUSINESS:
Susannah Heubusch made a motion to amend the abstract of the audited vouchers #81- #104 from the approved total of $11876.00 on 5/13/2014 to the corrected amount of $11059.33. Motion was 2nd by David Almeter.
Ayes: 5 Noes: Motion carried
A motion was made by Janice Kelsey and 2nd by Susannah Heubusch to approve the abstract of audited vouchers #105 - #127 for $8378.74.
Ayes: 5 Noes: Motion carried
Five Year Plan;
After a short discussion a motion was made by Margaret Zeches and 2nd by Susannah Heubusch to accept the outline of the Five Year Plan as presented.
Ayes: 5 Noes: Motion carried
A correction was made to the May 20, 2014 minutes. The paragraph reading " When available Town Board Liaison: Shani Jones and Town Historian: Sally Smith will serve on the committee. We would like another Town board member to serve as well." Should read "Town of Warsaw Board Liaison: Shani Jones will serve on the 5 Year Plan Committee."
Directors and Children Services Reports (see attached)
NEW BUSINESS:
There was a discussion on the budget as presented. A vote on the completed budget will be done at the July meeting.
The next meeting of the Board of Trustees will be on Tuesday, July 8, 2014 at 7:00 pm.
Susannah Heubusch made a motion to adjourn the meeting.
Meeting adjourned at 8:30 pm.
Submitted by Susannah Heubusch
Board of Trustees
Tuesday, June 10, 2014
The Tuesday, June 10, 2014 meeting of the Warsaw Public Library Board of Trustees was called to order at 6:12 pm by President Suzanne Aldinger. Present were trustees: Suzanne Aldinger, Margaret Zeches, Janice Kelsey, David Almeter, Susannah Heubusch and Library Director: Lisa Gricius. Absent: Warsaw Town Board liaison: Shani Jones
OLD BUSINESS:
Susannah Heubusch made a motion to amend the abstract of the audited vouchers #81- #104 from the approved total of $11876.00 on 5/13/2014 to the corrected amount of $11059.33. Motion was 2nd by David Almeter.
Ayes: 5 Noes: Motion carried
A motion was made by Janice Kelsey and 2nd by Susannah Heubusch to approve the abstract of audited vouchers #105 - #127 for $8378.74.
Ayes: 5 Noes: Motion carried
Five Year Plan;
After a short discussion a motion was made by Margaret Zeches and 2nd by Susannah Heubusch to accept the outline of the Five Year Plan as presented.
Ayes: 5 Noes: Motion carried
A correction was made to the May 20, 2014 minutes. The paragraph reading " When available Town Board Liaison: Shani Jones and Town Historian: Sally Smith will serve on the committee. We would like another Town board member to serve as well." Should read "Town of Warsaw Board Liaison: Shani Jones will serve on the 5 Year Plan Committee."
Directors and Children Services Reports (see attached)
NEW BUSINESS:
There was a discussion on the budget as presented. A vote on the completed budget will be done at the July meeting.
The next meeting of the Board of Trustees will be on Tuesday, July 8, 2014 at 7:00 pm.
Susannah Heubusch made a motion to adjourn the meeting.
Meeting adjourned at 8:30 pm.
Submitted by Susannah Heubusch
Tuesday, June 3, 2014
Board of Trustees Open Meeting 6/10/2014 6:00 PM Special Meeting with 7:00 PM Regular Board Meeting Start
Warsaw Public Library
130 N. Main St. Warsaw, NY 14569
Board of Trustees Open Meeting Agenda
Tuesday, June 10, 2014
6:00 pm: Special Meeting: 5 year Facility Plan
7:00 pm: Regular Scheduled Board Meeting
Open Meeting
Waive reading of minutes from Tuesday, May 20th, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
1. Audit and Approve abstract of audited vouchers # 105-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
2. 5 Year Facility Plan
Directors Report & Children’s Services Report (Enclosed in Packet)
New Business
1. 2014/2015 Budget Planning
Motion:
2nd
Ayes: Noes: Absent:
Defeated: Approved:
130 N. Main St. Warsaw, NY 14569
Board of Trustees Open Meeting Agenda
Tuesday, June 10, 2014
6:00 pm: Special Meeting: 5 year Facility Plan
7:00 pm: Regular Scheduled Board Meeting
Open Meeting
Waive reading of minutes from Tuesday, May 20th, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
1. Audit and Approve abstract of audited vouchers # 105-
Total Amount: $
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
2. 5 Year Facility Plan
Directors Report & Children’s Services Report (Enclosed in Packet)
New Business
1. 2014/2015 Budget Planning
Motion:
2nd
Ayes: Noes: Absent:
Defeated: Approved:
Board of Trustees Special Meeting 5/20/2014
Warsaw Public Library
Special Meeting
Board of Trustees
May 20, 2014
A special meeting of the Warsaw Public Library Board of Trustees was called to order at 7:15 pm by President Suzanne Aldinger. Present were trustees: Suzanne Aldinger, David Almeter, Margaret Zeches, Janice Kelsey, Susannah Heubusch, Library Director: Lisa Gricius, Town Board Liaison: Shani Jones and Guest: Town Historian: Sally Smith.
Motion to change the minutes of the May 13, 2014 minutes to add the time of 7:00 pm was made by Suzanne Aldinger, 2nd by Margaret Zeches.
Ayes: 5 Noes: Motion carried
Susannah Heubusch made a motion to accept Paul Royce's bid for the electrical work that needed to be done not to exceed $4000.00. 2nd by Margaret Zeches.
Ayes: 5 Noes: Motion carried
Library Director Lisa Gricius has the authority to sign the written agreement for the work.
A motion was made by Susannah Heubusch and 2nd by David Almeter to accept the 4 step plan as proposed for setting up the five year plan.
1) Get the electrical work done and pay for said from the reserve fund
2) Set up a committee to work on 5 year plan (Trustees plus Town Board Member)
3) Set deadline for completion of 5 year plan
4) Decide how to budget for plan each year
Ayes: 5 Noes: Motion carried
When available Town Board Liaison: Shani Jones and Town Historian: Sally Smith will serve on the committee. We would like another Town board member to serve as well.
Straightline will be coming in and going through the building to give us a general idea of present and possible future problems.
It was agreed that the Friends of the Library could have a lock box at the Library for their correspondence, but that the Library would not be responsible for lost or missing items.
The next regular meeting will be on June 10. Special Meeting 5 Yr. Plan - 6:00 pm Regular Meeting - 7:00 pm
Susannah made a motion to adjourn the meeting.
Meet adjourned at 8:30 pm
Submitted by Susannah Heubusch
Special Meeting
Board of Trustees
May 20, 2014
A special meeting of the Warsaw Public Library Board of Trustees was called to order at 7:15 pm by President Suzanne Aldinger. Present were trustees: Suzanne Aldinger, David Almeter, Margaret Zeches, Janice Kelsey, Susannah Heubusch, Library Director: Lisa Gricius, Town Board Liaison: Shani Jones and Guest: Town Historian: Sally Smith.
Motion to change the minutes of the May 13, 2014 minutes to add the time of 7:00 pm was made by Suzanne Aldinger, 2nd by Margaret Zeches.
Ayes: 5 Noes: Motion carried
Susannah Heubusch made a motion to accept Paul Royce's bid for the electrical work that needed to be done not to exceed $4000.00. 2nd by Margaret Zeches.
Ayes: 5 Noes: Motion carried
Library Director Lisa Gricius has the authority to sign the written agreement for the work.
A motion was made by Susannah Heubusch and 2nd by David Almeter to accept the 4 step plan as proposed for setting up the five year plan.
1) Get the electrical work done and pay for said from the reserve fund
2) Set up a committee to work on 5 year plan (Trustees plus Town Board Member)
3) Set deadline for completion of 5 year plan
4) Decide how to budget for plan each year
Ayes: 5 Noes: Motion carried
When available Town Board Liaison: Shani Jones and Town Historian: Sally Smith will serve on the committee. We would like another Town board member to serve as well.
Straightline will be coming in and going through the building to give us a general idea of present and possible future problems.
It was agreed that the Friends of the Library could have a lock box at the Library for their correspondence, but that the Library would not be responsible for lost or missing items.
The next regular meeting will be on June 10. Special Meeting 5 Yr. Plan - 6:00 pm Regular Meeting - 7:00 pm
Susannah made a motion to adjourn the meeting.
Meet adjourned at 8:30 pm
Submitted by Susannah Heubusch
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