Warsaw Public Library
Special Meeting
Board of Trustees
Tuesday, February 5, 2013
Friday, February 8, 2013
Special Meeting Board of Trustees Tuesday Feb. 5, 2013
Tuesday, February 5, 2013
Warsaw Public Library Board of Trustees Agenda 2/12/2013
Warsaw Public Library
130 N. Main St. Warsaw
NY 14569
Board of Trustees
Meeting
AGENDA
Tuesday, February 12,
2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, December 11, 2012,
motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Library Card Catalogue sealed Bid Auction ends 12 PM
February 12th, Bid openings begin promptly at 7:00 PM
Repeat Audit and Approve abstract of audited vouchers #174-#190 due to clerical error resulting from #145 Void of $35.74
Total Amount Revised: $3781.80 rather than approved total 12/11/2012 of $3817.54
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Total Amount:_________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Election of 2013 Officers
Friends of the Warsaw Public Library held first
organizational meeting 2/6/2013
Advocacy Day: Tuesday March 5th 2013 in Albany. Cost is $15 per person which includes bus trip and snacks. I will be attending if anyone would like to join me.
Smoke Free Now
Thursday, January 31, 2013
Agenda Warsaw Public Board of Trustees Special Meeting 2/5/2013 at 6:00 PM
Warsaw Public Library
130 N. Main St.
Warsaw, NY 14569
Board of Trustees Special Meeting
AGENDA
Tuesday, February 5, 2013
6:00 pm
The Board of Trustees of Warsaw Public Library will hold a special meeting Tuesday, February 5th at 6:00 PM to discuss the building of a new circulation desk.
Monday, December 24, 2012
Warsaw Public Library Board of Trustees Meeting 12/11/2012
Warsaw Public Library
Board of Trustees
Tuesday, December 11, 2012
The December 11, 2012 Board of Trustees
meeting was called to order at 7:05 pm by president Suzanne Aldinger.
Present were: trustees - Suzanne Aldinger, Mary Reagan, David
Almeter, Susannah Heubusch, Margaret Zeches, Janice Kelsey, Library
director - Lisa Gricius and Town Board liaison - James Foley.
A motion was made by David Almeter and
2nd by Mary Reagan to waive the reading of the Tuesday, November 13,
2012 meeting.
Ayes: 6 Noes: 0 Absent: 0 motion
carried
Old Business:
1) Mr. Standera is still interested in
doing the estimate for the light grids. He will obtain measurements
and move forward with the project. As a member of the Town Board was
present the question was raised as to who was responsible for any
repairs on the building. Mr. Foley seemed to think that because the
Town owned the building the Town would be responsible for any
structural repairs, however, general maintenance would be the
responsibility of the Library.
2) A motion was made by Susannah
Heubusch and 2nd by Margaret Zeches to accept the 2013 Library budget
adopted by the town with revised 2013 figures.
Ayes: 6 Noes: 0 Absent: 0 motion
carried
3) Funds from the Bullet Aid Technology
Grant have been used to purchase 3 new staff computers and 1 for on
line catalogue. The purchase includes the computers, monitors,
software and labor. As the cost is under the $4000.00 purchase limit
the director approved the purchase.
4) Two more names were suggested to
contact for construction estimates for a circulation desk. Lisa
Gricius will contact Jeff Carle and Randy Almeter to see if they
would be interested in submitting a bid. All bids are to be in by
February 12, 2013 board meeting.
5) Fixed Asset Policy was tabled until
the February 12, 2013 meeting.
6) A motion was made by Susannah
Heubusch and 2nd by Margaret Zeches to approve vouchers #174 - #190
for $3812.54.
Ayes: 6 Noes: 0 Absent: 0 motion
carried
Directors Report ( see attached)
Childrens Services Report ( see
attached)
New Business:
1) Revisions to the 2013 Library Budget
approved ( see above)
2) As the Library did not have a formal
Complaint Policy or Patron Complaint Form, Library Director Lisa
Gricius drew up the forms and presented them to the board. A motion
was made by Susannah Heubusch and 2nd by Janice Kelsey to accept the
forms as presented
Ayes: 6 Noes: 0 Absent: 0 motion
carried
3) Employee evaluation sheets were
drawn up by Library Director Lisa Gricius and presented to the board.
Members are to look over the forms and a vote will be made at the
next meeting.
4) The library has a card catalogue
that it is no longer in use. It was decided to put it out for bid
with a minimum bid of $150. Lisa Gricius will get the ads in place.
5) A motion was made by Margaret Zeches
and 2nd by Susannah Heubusch to approve the following Resolution:
RESOLUTION NO. 2012-05
December 11, 2012
LIBRARY DIRECTOR AUTHORIZED TO MAKE
PRE-PAYMENT OF CERTAIN CLAIMS
BE IT RESOLVED: that the Board of
Trustees of the Warsaw Public Library, 130 North Main Street, Warsaw,
NY does hereby authorize the Library Director to make payment in
advance of audit of claims for certain claims for public utility
services, postage, freight and express charges and credit card
payments which may result in a finance charge, and be it
FURTHER RESOLVED, that all such claims
shall be presented at the next regular meeting of the Board of
Trustees meeting for audit in accordance with Article 8, Sec. 118 of
the Laws of New York State. This resolution shall take place
immediately.
Ayes: 6 Noes: 0 Asent: 0 motion
carried.
On behalf of the Board David Almeter
and Margaret Zeches thanked Mary Reagan for her years of service on
the board. The December meeting was Mary's last as a board member.
However she will be keeping active with the library as she has
contacted Carolyn Lyons about starting a Friends of the Library.
The next Library board meeting will be
Tuesday, February 12, 2013 at 7:00 pm.
Motion was made by Susannah Heubusch
and 2nd by Margaret Zeches to adjourn the meeting.
Meeting adjourned at 8:30 pm.
Submitted by Susannah Heubusch
Tuesday, December 4, 2012
Warsaw Public Library Board of Trustees Meeting Agenda Tuesday, December 11, 2012
Warsaw Public Library
130 N. Main St.
Warsaw, NY 14569
Board of Trustees
Meeting
AGENDA
Tuesday, December 11,
2012
7:00 pm
Open Meeting
Waive reading of minutes
from Tuesday, November 13, 2012, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
- Awaiting new grid for overhead lights estimate. I spoke with Mr. Standera who is still interested in doing the grid estimate. He just needs to obtain an exact measurement and will be moving forward to continue assisting us
- 2013 Library Budget adopted by town with revised 2013 figures.
- Bullet aid Technology Grant received and estimates obtained.
- Circulation Desk
- Fixed Asset Policy
- Audit and Approve abstract of audited vouchers #174-#______
Total Amount:_________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors Report (Enclosed in Packet)
Children’s Services Report (Enclosed in Packet)
New Business
- 2013 Library Budget
- Complaint Policy/Form
- Employee Evaluation
- Card Catalog
Announcements
Adjournment
Motion:
2nd
Ayes: Noes: Absent:
Defeated: Approved:
Sunday, November 18, 2012
Warsaw Public Library Board of Trustees Meeting Tuesday November 13, 2012
Warsaw Public Library
Board of Trustees
Tuesday, November 13, 2012
The meeting was called to
order at 7:15 pm by president Suzanne Aldinger.
Present were trustees: Suzanne
Aldinger, Mary Reagan, Margaret Zeches, David Almeter, Susannah Heubusch and Library
Director Lisa Gricius. Trustee: Janice Kelsey arrived later.
Margaret Zeches made a
motion to waive reading of the minutes from Tuesday, October 9, 2012. Motion 2nd by Mary Reagan.
Ayes: 5 Noes: 0 Absent: 1 Approved
OLD BUSINESS
1. Margaret Zeches made a motion 2nd by David
Almeter to accept the amendments to the Personnel Policy as
written.
Ayes: 5 Noes: 0 Absent: 1 Approved
Library Director Lisa
Gricius will present a draft of an evaluation sheet for the board to consider at the next meeting.
2. We are still awaiting a reply from Mr.
Standera for an estimate for overhead light grids. As Mr. Standera has not replied in a timely
manner there was discussion on having someone else do the electrical work at the
Library.
3. Maintenance and Cleaning contract is still on
hold as we have yet to hear from the Town as to the reason the original
contract was with the Town of Warsaw and
if there is further information in the Town Board minutes to approve such contract.
4. The Long Range Plan is on hold until after
the 1st of the year.
5. A motion was made by Susannah Heubusch and
2nd by David Almeter to approve payment of vouchers #159 - #173 for the amount
of $5080.03.
Ayes: 6 Noes: O Approved
The Childrens and
Directors Report were presented (see
attached)
NEW BUSINESS
1. The
Town of Warsaw held a Public Hearing on the 2013 Town Budget, Thursday, October
25, 2012 and voted to approve same. The
amount of property tax levy to be collected for the library in 2013 is
$130,610.17 an increase of 1% over 2012.
We submitted a request of $133,457.
2. A list of surplus items was presented to the
Board. David Almeter made a motion 2nd
by Susannah Heubusch that we accept the list of surplus items to be disposed
of.
Ayes: 6 Noes: 0 Approved
It was suggested that as the Town was going to be
auctioning off surplus items maybe they would let us include our surplus as
well. Susannah Heubusch will approach
the Town Board with a request that our surplus be auctioned at the same time as
the Towns.
An old Kodak Carousel with slides was found. Susannah Heubusch will view the slides to see
if they should be kept or discarded.
3. Library Director, Lisa Gricius confirmed that insurance on the Library is
covered under the Town of Warsaw policy.
Lisa will call Harts Insurance to request a copy of said policy for the
Library files.
4. A draft of
Fixed Asset Policy was presented to the board for review and members should
bring any suggestions they may have to the December meeting.
5. The $5000.00 from the Bullet Aid Technology Grant has
been received.
Lisa has talked with Cathy Contant about purchase and
setup of new computers. She would be
contracted to assist in configuration, purchase through NYS Aggregate Purchase
program, and set up of programs applicable to PLS programs. We asked that she call Ms. Contant and get a
high estimate (include everything we would like) and a low estimate (just the
essentials). We would also like to know
if there are any date restrictions for spending these funds or other rules of
the grant that must be observed.
6. There was discussion on the new circulation desk. Lisa presented the board with two different
estimates and configurations. Some
members of the board still felt the estimates too high while others felt that
if we were to get the quality and configuration we wanted we might have to
spend the extra money. A couple of other
avenues are going to be looked into after which, hopefully, a decision can be
made.
7. Ed Turner had made a request for the use of the
Library for a meeting of the Republican Committee on December 5. As the Warsaw Library Meeting Room Use rules
are in line with the ALA Library Bill of Rights and that equal use is extended
with other political groups and is open to the public, it was agreed they could
hold the meeting at the Library. All
other rules of meeting use policy are to be observed.
A motion was made by Mary
Reagan and 2nd by Janice Kelsey to adjourn the meeting.
Meeting adjourned at 9:05
pm.
Submitted by Susannah
Heubusch
11.14.2012
Tuesday, November 6, 2012
Warsaw Public Library Board of Trustees Meeting Agenda Tuesday, November 13, 2012
Warsaw Public Library
130 N. Main St.
Warsaw, NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, November 13, 2012
7:00 pm
Open Meeting
Waive reading of minutes from Tuesday, October 9, 2012, motion to approve.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Old Business
- Amendment to the Personnel Policy to be voted on 11/13/2012
- Awaiting new grid for overhead lights estimate. Have spoken to Mr. Standera regarding replacing blown bulbs in several areas of the downstairs that he is working on and will provide estimate as soon as he has more time.
- Maintenance Cleaning and Contract
- Long Range Plan
- Audit and Approve abstract of audited vouchers #159-#______
Total Amount:_________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Approved:
Directors Report (Enclosed in Packet)
Children’s Services Report (Enclosed in Packet)
New Business
- 2013 Library Budget adopted by Town
- Declaration of surplus fixtures/vote for disposition
- Fixed Asset Policy
- Bullet Aid Technology Grant disbursement
Announcements
Adjournment
Motion:
2nd
Ayes: Noes: Absent:
Defeated: Approved:
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