Monday, July 25, 2011
Thursday, July 21, 2011
Warsaw Public Library
Board of Trustee-Minutes
June 16, 2011
Present: Suzanne Aldinger, Suzenne Miller, Janice Kelsey, Mary Reagan, Carolyn Lyons, Margaret Zeches, Director Angela Gonzalez, Bob Heubusch-town rep and visitors Joanne Caldwell and Jennifer Byroads.
Ms. Byroads asked to speak at the public comment section. Chairperson Reagan read the bylaws concerning the public comment section. Ms. Byroads asked that her daughter receive a letter of apology and that her fines be forgiven.
Suzanne moved and Margaret seconded to remove the fines. Passed.
Minutes of May 10 meeting. Motion to accept by Margaret and seconded by Suzenne. Passed.
John DeGrood off JND Construction came to explain details of his bid to redo the circular desk area and build a new workstation.
· Spindles at the front would have a luan barrier behind them to give privacy to the desk.
· Counter tops would be hardwood.
· Drawers would be customized for library needs.
· Glass for top is not included in the price.
· Electric would be reworked to accommodate cords and wires.
· Exterior of the desk is yet to be decided.
Old Business
· Outdoor lights. Margaret moved and Suzanne seconded to install historical ballards. Passed.
· Painting/vestibule-waiting for another contractor to bid.
· Old computers. Those taken by the sheriff’s office are back and Angela would like to recycle, destroying hard drives
· Desk area. Furniture Barn will not do curved desks. Webb Construction will come in August and prepare a bid..
New Business
· Book Sale. Carolyn will call workers. Janice & Greg will provide tent. Thank you Kelseys.
Director’s Report
· Auditor-Angela handed out notes of other library’s handling of finances. Suzanne will call comptroller’s office for detail clarification. Baldwin gave us a quote of $380 per month, $1,200 annual review.
· By-law changes. Angela gave out a sheet to consider.
· Strategic Planning-Angela has been looking for someone to facilitate this for our five year plan. Suzenne gave her a name to call.
· Project Read Sign-up for Pike Fair.
12-3 Mary
3-6 Margaret
6-9 ?
Vouchers 100-130. Motion to approve by Carolyn, seconded by Janice. Passed.
Motion to adjourn by Margaret, seconded by Suzanne. Passed.
Respectfully submitted,
Carolyn Lyons
Board of Trustee-Minutes
June 16, 2011
Present: Suzanne Aldinger, Suzenne Miller, Janice Kelsey, Mary Reagan, Carolyn Lyons, Margaret Zeches, Director Angela Gonzalez, Bob Heubusch-town rep and visitors Joanne Caldwell and Jennifer Byroads.
Ms. Byroads asked to speak at the public comment section. Chairperson Reagan read the bylaws concerning the public comment section. Ms. Byroads asked that her daughter receive a letter of apology and that her fines be forgiven.
Suzanne moved and Margaret seconded to remove the fines. Passed.
Minutes of May 10 meeting. Motion to accept by Margaret and seconded by Suzenne. Passed.
John DeGrood off JND Construction came to explain details of his bid to redo the circular desk area and build a new workstation.
· Spindles at the front would have a luan barrier behind them to give privacy to the desk.
· Counter tops would be hardwood.
· Drawers would be customized for library needs.
· Glass for top is not included in the price.
· Electric would be reworked to accommodate cords and wires.
· Exterior of the desk is yet to be decided.
Old Business
· Outdoor lights. Margaret moved and Suzanne seconded to install historical ballards. Passed.
· Painting/vestibule-waiting for another contractor to bid.
· Old computers. Those taken by the sheriff’s office are back and Angela would like to recycle, destroying hard drives
· Desk area. Furniture Barn will not do curved desks. Webb Construction will come in August and prepare a bid..
New Business
· Book Sale. Carolyn will call workers. Janice & Greg will provide tent. Thank you Kelseys.
Director’s Report
· Auditor-Angela handed out notes of other library’s handling of finances. Suzanne will call comptroller’s office for detail clarification. Baldwin gave us a quote of $380 per month, $1,200 annual review.
· By-law changes. Angela gave out a sheet to consider.
· Strategic Planning-Angela has been looking for someone to facilitate this for our five year plan. Suzenne gave her a name to call.
· Project Read Sign-up for Pike Fair.
12-3 Mary
3-6 Margaret
6-9 ?
Vouchers 100-130. Motion to approve by Carolyn, seconded by Janice. Passed.
Motion to adjourn by Margaret, seconded by Suzanne. Passed.
Respectfully submitted,
Carolyn Lyons
Monday, May 23, 2011
Warsaw Public Library
Board of Trustees – Minutes
May 10, 2011
Present: Suzenne Miller, Margaret Zeches, Suzanne Aldinger, Doug Ingles and Bob Heubusch (Town reps), Carolyn Lyons, Mary Reagan, Janice Kelsey, Director Angela Gonzalez. Guests - Town Clerk Kathy Smith, Town Supervisor Ryan and David Almeter.
Old Business
• Outdoor lighting – quote for 2 lights to be positioned along the Court St. sidewalk was received from Keith Standera. He quoted 3 varying prices. Discussion, questions for Keith. It will be addressed next month.
• No quotes have been received for the vestibule damage.
• Front desk & surrounding area quote received from JND Construction. This included a new circular desk, the spindles being opened up, a new circular desk around the spindle and an area to be built over the stairway to accommodate the copier. The wood would be stained to match existing wood and a glass top to cover desk.
Library will get another estimate from the Amish carpenters in Pike and the Furniture Barn in Perry.
• There has been no official notice of the return of the confiscated computers by the Sheriff Dept.
New Business
• Personnel Policy. This was presented, read and corrected. It will be updated again in 2015 and can be amended at any time. Motion by Carolyn, second by Suzenne to accept the policy, passed.
• Auditor. The Town recently went through a risk assessment by the state. Mr. Eugene Hart met with Mary and Suzanne. He had questions about the new charter but felt that was fine. His concern was the payment of checks from the library account. His suggestion was to have our own treasurer and our own lawyer. Supervisor Ryan also met with him and he suggested the same changes. Angela also spoke with Mr. Hart’s supervisor. The library will explore alternate methods of check writing. Angela will talk with other librarians from town libraries to examine their process.
• Angela spoke twice with the Moose about the ruined bushes from their roofing project. They assured her it would be taken care of.
Vouchers 80-99.
• A question was made about having the vouchers earlier. Angela explained she added bills as late as the day of the meeting so they would be paid in a timely manner. Town Clerk Smith explained that she has a prepay system to avoid long delays. With a new treasurer we could modify the system. Motion to accept vouchers by Mary, second by Janice, passed.
Motion to adjourn by Suzenne, second by Suzanne, passed
Respectfully submitted,
Carolyn Lyons
Secretary
Board of Trustees – Minutes
May 10, 2011
Present: Suzenne Miller, Margaret Zeches, Suzanne Aldinger, Doug Ingles and Bob Heubusch (Town reps), Carolyn Lyons, Mary Reagan, Janice Kelsey, Director Angela Gonzalez. Guests - Town Clerk Kathy Smith, Town Supervisor Ryan and David Almeter.
Old Business
• Outdoor lighting – quote for 2 lights to be positioned along the Court St. sidewalk was received from Keith Standera. He quoted 3 varying prices. Discussion, questions for Keith. It will be addressed next month.
• No quotes have been received for the vestibule damage.
• Front desk & surrounding area quote received from JND Construction. This included a new circular desk, the spindles being opened up, a new circular desk around the spindle and an area to be built over the stairway to accommodate the copier. The wood would be stained to match existing wood and a glass top to cover desk.
Library will get another estimate from the Amish carpenters in Pike and the Furniture Barn in Perry.
• There has been no official notice of the return of the confiscated computers by the Sheriff Dept.
New Business
• Personnel Policy. This was presented, read and corrected. It will be updated again in 2015 and can be amended at any time. Motion by Carolyn, second by Suzenne to accept the policy, passed.
• Auditor. The Town recently went through a risk assessment by the state. Mr. Eugene Hart met with Mary and Suzanne. He had questions about the new charter but felt that was fine. His concern was the payment of checks from the library account. His suggestion was to have our own treasurer and our own lawyer. Supervisor Ryan also met with him and he suggested the same changes. Angela also spoke with Mr. Hart’s supervisor. The library will explore alternate methods of check writing. Angela will talk with other librarians from town libraries to examine their process.
• Angela spoke twice with the Moose about the ruined bushes from their roofing project. They assured her it would be taken care of.
Vouchers 80-99.
• A question was made about having the vouchers earlier. Angela explained she added bills as late as the day of the meeting so they would be paid in a timely manner. Town Clerk Smith explained that she has a prepay system to avoid long delays. With a new treasurer we could modify the system. Motion to accept vouchers by Mary, second by Janice, passed.
Motion to adjourn by Suzenne, second by Suzanne, passed
Respectfully submitted,
Carolyn Lyons
Secretary
Wednesday, April 27, 2011
2010 Facts and Figures
Collection
Adult Fiction Books 8,170
Adult Non-fiction Books 8,415
Total Adult Books 16,585
Children's Fiction Books 4,407
Children's Non-fiction Books 3,099
Total Children's Books 7,506
Total Cataloged Books 24,091
Audio Books 475
DVDs and VHS 1,384
Print Serial Subscriptions 47
2010 Additions
Cataloged Books 1,169
All Other Print Materials 133
Electronic Materials 12
All Other Materials 333
Total Additions 1,647
Library Sponsored Programs
Adult Program Sessions 28
Young Adult Program Sessions 8
Children's Program Sessions 174
Total Program Attendance 4,624
Total number registered for the library's summer reading program 106
Children's Summer program attendance 604
Warsaw Public Library regularly collaborates with eight other agencies in Warsaw providing children’s and adult programming.
Library visits
Total annual attendance 25,132
Registered resident borrowers 2,766
Registered non-resident borrowers 1,291
Reference Transactions 2,056
Annual number of visits to the library's web site 31,996
Public Computer uses 6,600
WIFI uses 1,289
Circulation
Total Adult Books 23,807
DVDs and Audios and other 27,443
Total Circulation of Children's Materials 11,860
Grand Total Circulation Transactions 60,388
Interlibrary Loan Received 8,178
Interlibrary Loan Loaned 6,479
Receipts
Town of Warsaw $130,840
Warsaw School District Vote $30,091
Library System $3,566
Other $14,526
Total $179,023
Expenditures
Staff $108,909
Collection $26,193
Building $24,044
Misc. $12,505
Contracts $3,077
To fund balance $4,444
Total $179,023
Collection
Adult Fiction Books 8,170
Adult Non-fiction Books 8,415
Total Adult Books 16,585
Children's Fiction Books 4,407
Children's Non-fiction Books 3,099
Total Children's Books 7,506
Total Cataloged Books 24,091
Audio Books 475
DVDs and VHS 1,384
Print Serial Subscriptions 47
2010 Additions
Cataloged Books 1,169
All Other Print Materials 133
Electronic Materials 12
All Other Materials 333
Total Additions 1,647
Library Sponsored Programs
Adult Program Sessions 28
Young Adult Program Sessions 8
Children's Program Sessions 174
Total Program Attendance 4,624
Total number registered for the library's summer reading program 106
Children's Summer program attendance 604
Warsaw Public Library regularly collaborates with eight other agencies in Warsaw providing children’s and adult programming.
Library visits
Total annual attendance 25,132
Registered resident borrowers 2,766
Registered non-resident borrowers 1,291
Reference Transactions 2,056
Annual number of visits to the library's web site 31,996
Public Computer uses 6,600
WIFI uses 1,289
Circulation
Total Adult Books 23,807
DVDs and Audios and other 27,443
Total Circulation of Children's Materials 11,860
Grand Total Circulation Transactions 60,388
Interlibrary Loan Received 8,178
Interlibrary Loan Loaned 6,479
Receipts
Town of Warsaw $130,840
Warsaw School District Vote $30,091
Library System $3,566
Other $14,526
Total $179,023
Expenditures
Staff $108,909
Collection $26,193
Building $24,044
Misc. $12,505
Contracts $3,077
To fund balance $4,444
Total $179,023
Thursday, April 7, 2011
Warsaw Public Library
Board of Trustees Meeting
Tuesday, April 5, 2011
Present: Angela Gonzalez, Suzenne Miller, Mary Reagan, Sue Aldinger, Margaret Zeches, Robert Heubusch (Town Board Representative)
Absent: Carolyn Lyons, Janice Kelsey, Douglas Ingles (Town Board Representative)
Meeting called to order at 7:15pm. Reading of the minutes from March 8, 2011 meeting waived (motion: MZ 2nd: SA; approved)
OLD BUSINESS:
1. Outdoor lighting: will seek an estimate/quote re: new sidewalk lighting on the walkway to the back door & book drop. Waiting for the quote from Keith Standera.
2. Painting back entranceway: on hold until vestibule drainage issues can be assessed & repaired.
3. Front Desk: need to check back with John DeGroot re: design & estimate.
4. Vestibule Drainage: Louis Boyer investigated the drainage problem…water behind brick, hitting drywall. Marcell Wick will also be contacted for a second opinion.
NEW BUSINESS:
· Bereavement policy for part-time staff, library trustees reviewed and agreed take this wording out of the proposed personnel policy.
· School budget vote letter. The Warsaw Public Library Board of Trustees requests an increase in the sum collected by the Warsaw School District for Warsaw Public Library by 3% from $30,091.00 to a sum of $30,994 for the year of 2011-2012. Thank you for your assistance with this important undertaking. Please contact us if you have any questions.(Motion: SM 2nd: MZ; approved)
Vouchers: #68-79 reviewed; vouchers signed (motion: MZ/2nd: MR; approved)
Other:
· The personnel committee will meet prior to the next Board of Trustees meeting to update the personnel policy.
· Idea shared by Angela regarding Community Connection…September is Library Card Sign Up Month…approach Businesses for discounts connected with having your library card.
· Margaret Zeches attended the Town Board meeting on March 14th and presented recent updates from the Warsaw Public Library. Mary Reagan will attend the Town Board meeting on April 11th.
· Trustee Training Thursday May 5th, at PLS Headquarters in Canandaigua, 2557 State Route 21, Canandaigua, NY 14424. Topic: District and Funding Options with Libby Post. Light supper from 5:30-6 pm; Program from 6- 8:30.
Motion to adjourn at 7:49pm
Respectfully Submitted,
Suzenne C. Miller
Board of Trustees Meeting
Tuesday, April 5, 2011
Present: Angela Gonzalez, Suzenne Miller, Mary Reagan, Sue Aldinger, Margaret Zeches, Robert Heubusch (Town Board Representative)
Absent: Carolyn Lyons, Janice Kelsey, Douglas Ingles (Town Board Representative)
Meeting called to order at 7:15pm. Reading of the minutes from March 8, 2011 meeting waived (motion: MZ 2nd: SA; approved)
OLD BUSINESS:
1. Outdoor lighting: will seek an estimate/quote re: new sidewalk lighting on the walkway to the back door & book drop. Waiting for the quote from Keith Standera.
2. Painting back entranceway: on hold until vestibule drainage issues can be assessed & repaired.
3. Front Desk: need to check back with John DeGroot re: design & estimate.
4. Vestibule Drainage: Louis Boyer investigated the drainage problem…water behind brick, hitting drywall. Marcell Wick will also be contacted for a second opinion.
NEW BUSINESS:
· Bereavement policy for part-time staff, library trustees reviewed and agreed take this wording out of the proposed personnel policy.
· School budget vote letter. The Warsaw Public Library Board of Trustees requests an increase in the sum collected by the Warsaw School District for Warsaw Public Library by 3% from $30,091.00 to a sum of $30,994 for the year of 2011-2012. Thank you for your assistance with this important undertaking. Please contact us if you have any questions.(Motion: SM 2nd: MZ; approved)
Vouchers: #68-79 reviewed; vouchers signed (motion: MZ/2nd: MR; approved)
Other:
· The personnel committee will meet prior to the next Board of Trustees meeting to update the personnel policy.
· Idea shared by Angela regarding Community Connection…September is Library Card Sign Up Month…approach Businesses for discounts connected with having your library card.
· Margaret Zeches attended the Town Board meeting on March 14th and presented recent updates from the Warsaw Public Library. Mary Reagan will attend the Town Board meeting on April 11th.
· Trustee Training Thursday May 5th, at PLS Headquarters in Canandaigua, 2557 State Route 21, Canandaigua, NY 14424. Topic: District and Funding Options with Libby Post. Light supper from 5:30-6 pm; Program from 6- 8:30.
Motion to adjourn at 7:49pm
Respectfully Submitted,
Suzenne C. Miller
Wednesday, March 9, 2011
Warsaw Public Library
Board of Trustees Meeting
March 8, 2011
Present: Angela Gonzalez, Carolyn Lyons, Suzenne Miller, Mary Reagan, Sue Aldinger, Margaret Zeches, Janice Kelsey
Absent: Douglas Ingles (Town Board Representative)
Public Attending: Robert Heubush, Rebecca Ryan
Meeting called to order at 7:00pm. Reading of the minutes from February 8, 2011 meeting waived (motion:SA/2nd:MZ; approved)
OLD BUSINESS: (1) New Charter: {A} Re: # of trustees, will keep 6 trustees, no action needed; {B} Board Members newly defined terms based on original election will be as follows: Term ending after Dec 2011 meeting: Carolyn Lyons & Suzenne Miller
Term ending after Dec 2012 meeting: Mary Reagan & Janice Kelsey
Term ending after Dec 2013 meeting: Sue Aldinger & Margaret Zeches
{C} Motion to enact the new charter (motion: MZ/2nd:SA; approved)
{D} All Trustees will need to sign a new oath of office at the County Clerks Office, or at the Warsaw Town Office.
(2)Outdoor lighting: will seek an estimate/quote re: new sidewalk lighting on the walkway to the back door & book drop (Carolyn to address)
(3)Painting back entranceway: on hold until vestibule drainage issues can be assessed & repaired.
(4)Front Desk: need to check back with John DeGroot re: design & estimate.
(5)Warsaw Police Dept: Carolyn spoke with Chief Blythe re: sex offender publications. They are able to distribute Level III Sex Offender information, and will provide this information to WPL when the information is also provided to schools, etc.; Officers will stop in the library as able to be a social presence in the library.
NEW BUSINESS: (1) New Officers: After discussion, motion from the floor for new officers to be: Chairperson: Mary Reagan; Vice Chairperson: Suzenne Miller;
Secretary: Carolyn Lyons (vote: slate of officers approved)
(2)Angela’s Evaluation: Personnel Committee with address her evaluation. Board members with concerns/comments to share should contact a committee member
(3)Vestibule drainage: need to address issues needing repair (Carolyn to see contractor for estimate)
Vouchers: #50-67 reviewed; vouchers signed (motion: SM/2nd:CL; approved)
Letter presented (copy on file) to the Board by Rebecca Ryan regarding concerns brought to the Warsaw Town board by a resident. All concerns previously addressed with this resident, and trustees explained the status of each issue. Letter will be drafted to further address the concerns for the Warsaw Town Board. Supervisor Ryan also requested that the Library board have a representative present at Town Board Meetings (2nd Monday of each month at 7:00pm) to present library status reports. Next meeting is Monday, March 14th. Margaret Zeches will represent WPL Board of Trustees at this meeting.
Motion to adjourn at 8:05pm (motion:SM/2nd:MZ; approved)
Respectfully Submitted,
Mary Reagan
Board of Trustees Meeting
March 8, 2011
Present: Angela Gonzalez, Carolyn Lyons, Suzenne Miller, Mary Reagan, Sue Aldinger, Margaret Zeches, Janice Kelsey
Absent: Douglas Ingles (Town Board Representative)
Public Attending: Robert Heubush, Rebecca Ryan
Meeting called to order at 7:00pm. Reading of the minutes from February 8, 2011 meeting waived (motion:SA/2nd:MZ; approved)
OLD BUSINESS: (1) New Charter: {A} Re: # of trustees, will keep 6 trustees, no action needed; {B} Board Members newly defined terms based on original election will be as follows: Term ending after Dec 2011 meeting: Carolyn Lyons & Suzenne Miller
Term ending after Dec 2012 meeting: Mary Reagan & Janice Kelsey
Term ending after Dec 2013 meeting: Sue Aldinger & Margaret Zeches
{C} Motion to enact the new charter (motion: MZ/2nd:SA; approved)
{D} All Trustees will need to sign a new oath of office at the County Clerks Office, or at the Warsaw Town Office.
(2)Outdoor lighting: will seek an estimate/quote re: new sidewalk lighting on the walkway to the back door & book drop (Carolyn to address)
(3)Painting back entranceway: on hold until vestibule drainage issues can be assessed & repaired.
(4)Front Desk: need to check back with John DeGroot re: design & estimate.
(5)Warsaw Police Dept: Carolyn spoke with Chief Blythe re: sex offender publications. They are able to distribute Level III Sex Offender information, and will provide this information to WPL when the information is also provided to schools, etc.; Officers will stop in the library as able to be a social presence in the library.
NEW BUSINESS: (1) New Officers: After discussion, motion from the floor for new officers to be: Chairperson: Mary Reagan; Vice Chairperson: Suzenne Miller;
Secretary: Carolyn Lyons (vote: slate of officers approved)
(2)Angela’s Evaluation: Personnel Committee with address her evaluation. Board members with concerns/comments to share should contact a committee member
(3)Vestibule drainage: need to address issues needing repair (Carolyn to see contractor for estimate)
Vouchers: #50-67 reviewed; vouchers signed (motion: SM/2nd:CL; approved)
Letter presented (copy on file) to the Board by Rebecca Ryan regarding concerns brought to the Warsaw Town board by a resident. All concerns previously addressed with this resident, and trustees explained the status of each issue. Letter will be drafted to further address the concerns for the Warsaw Town Board. Supervisor Ryan also requested that the Library board have a representative present at Town Board Meetings (2nd Monday of each month at 7:00pm) to present library status reports. Next meeting is Monday, March 14th. Margaret Zeches will represent WPL Board of Trustees at this meeting.
Motion to adjourn at 8:05pm (motion:SM/2nd:MZ; approved)
Respectfully Submitted,
Mary Reagan
Subscribe to:
Posts (Atom)