Wednesday, June 19, 2013

Warsaw Public Library Board of Trustees Meeting June 11, 2013

Warsaw Public Library
Board of Trustees
Tuesday, June 11, 2013


President Suzanne Aldinger called the meeting to order at 7:15 pm on Tuesday, June 11, 2013.   Present were Trustees: Suzanne Aldinger, Janice Kelsey, Margaret Zeches, David Almeter, Susannah Heubusch, Library Director - Lisa Gricius, and Town Liaison - Shanie Jones.

David Almeter made a motion to waive the reading of the Tuesday, May 14, 2013 meeting.  2nd by Janice Kelsey.
 Ayes: 5 Noes:  Motion carried

An  amendment to the February 12, 2013 was made.   Motion should read:  Susannah Heubusch made a motion to accept Randy Almeter's bid of $13,450.00 with a $6,000. 00 down payment for the building and installation of a new circulation desk. Final payment to be made at the completion of the project. (See attached estimate)

Old Business:
A draft of the Cleaning and Maintenance Contract has been sent to David DiMatteo for approval.   When the final draft is drawn up it will show that the contractor will be paid on an hourly basis at $10.30 per hour.
The Library Director Evaluation was presented to the board to be looked over and will be voted on at the next meeting.
Susannah Heubusch made a motion to approve payment of vouchers #111- #133 for $11,889.07.  2nd Margaret Zeches
 Ayes:  5 Noes:  Motion carried

Directors and Children Services Reports (see attached)

New Business:
With more room behind the new circulation desk there is a problem with patrons walking behind the desk.  Randy Almeter will be contacted to see if there is something that can be added to the desk to discourage this.  There are also a couple of cosmetic adjustments that need to be done.
T&D Plumbing presented an estimate of $1,055.00 for baseboard replacement in the Children's room.  The board agreed that it needed to be done and to move forward.  Susannah Heubusch made a motion that we accept T&D's estimate and get the work done.  Margaret Zeches 2nd motion.
 Ayes:  5 Noes:  Motion Carried
As enhanced lighting is needed in the lower level the board went downstairs to check the drop ceiling and determine if it could be raised.  It was decided that before any final decisions were made to have a contractor come in and advise on whether said change was feasible.
With the renovations being made because of a generous donation, some furniture and shelving needs to be removed.  Town Liaison: Shanie Jones is to check with the Town Board to see if the Town Highway Dept. would provide the manpower to remove the furniture and set it on the curb.  Suggested that maybe Bid-Buy might pick up for auction.
A question was asked as to what GEEK the LIBRAY was.  It is a grant to libraries to raise the awareness of the libraries.  Lisa has made arrangement for a group of patrons and staff to march in the July 4th parade to promote the program.
The annual book sale will be held on Thurs., Fri., and Sat., July 11-13, 2013.  Set up is Wednesday, July 10, 2013.  Sale hours are Thursday 9-5, Friday 9-5 and Saturday 9-1.
Susannah Heubusch made a motion to adjourn the meeting.  2nd Margaret Zeches
Meeting  adjourned at 8:45 pm.
Submitted by Susannah Heubush

Tuesday, June 4, 2013

Warsaw Public Library Board Agenda

Warsaw Public Library
130 N. Main St. Warsaw NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, June 11, 2013, 7:00 PM
Open Meeting
Waive reading of minutes from Tuesday, May 14, 2013, motion to approve.
Motion:
2nd:
Ayes:  Noes:  Absent:
Defeated:   Approved:
Old Business
Maintenance and Cleaning Contract
Library Director Evaluation
Audit and Approve abstract of audited vouchers #_____-- #______
Total Amount:_________
Motion:
2nd:
Ayes:  Noes:  Absent:
Defeated:                                 Approved:
Directors and Children Services Reports (See Attached)
New Business
Review proposals for baseboard replacement in Children’s Room and enhanced lighting on the lower levels where needed.