Warsaw Public Library Board of Trustees Open Meeting May 13, 2013 7:00 PM

WARSAW PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
MONDAY, MAY 13, 2013

The Monday, May 13, 2013 meeting of the Warsaw Public Library Board of Trustees was called to order at 7:05 pm by president Suzanne Aldinger. Present were trustees: Janice Kelsey, David Almeter, Suzanne Aldinger, Margaret Zeches, Susannah Heubusch, Library Director Lisa Gricius and Town of Warsaw liaison Shanie Jones.

Margaret Zeches made a motion to waive the reading of the April 9, 2013 minutes. 2nd. Janice Kelsey No additions or corrections were made.
Ayes: 5 Noes: 0 Motion carried

Old Business
As we need a new Maintenance and Cleaning Contract and as Town Attorney, Dave DiMateo will review it but will not write it a board member will need to write one up based on the old contract. Some members were not comfortable with our writing the contract. Janice Kelsey made a motion that the contract be written and presented to DiMateo for review. 2nd by Susannah Heubusch.
Ayes: 3 Noes: 2 (Aldinger, Almeter) Motion carried
Susannah Heubusch volunteered to do the rewrite.
The high ceiling bulbs have been replace by D.J. Beardsley
The Library Director Evaluation Form was tabled until next meeting as it still needed some work.
The Circulation Desk is ready to be installed. As we don't know how long it will take to install the desk, a motion was made by Susannah Heubusch and 2nd by David Almeter to close the Library for the day the desk is installed.
Ayes: 5 Noes: 0 Motion carried
The Library Director will choose a day in which the installation and electrician can be coordinated. . Depending upon how soon this can be done there may or may not be enough time to put an ad in the Penny Saver. However, notices will be posted in the Library about the closing, announced on WCJW, and a message left on the answering machine.
Margaret Zeches made a motion 2nd by David Almeter to accept audited vouchers #89-#110 for $11933.19.
Ayes: 5 Noes: 0 Motion carried

Directors Report and Children's Services Report (see attached)

New Business
Margaret Zeches made a request for someone from the Library give a monthly book report to the Caring Hands Group at the Valley Chapel.
The Library now has a facebook page.
The Library Director gave a brief show and tell about the Warsaw Public Library Half Marathon which started Saturday May 11. Anyone interested in participating can still sign up. For more details contact the Library.

The board entered into Executive Session at 8:00 for discussion of awareness of a public safety issue. David Almeter made a motion to leave executive session, 2nd by Susannah Heubusch. Executive session ended at 8:10 pm. No action was taken

An anonymous donor presented the Library with $30,000 with the stipulation that $5000 go to the Friends of the Library and that the remaining $25,000 be spent, without Board approval, at the discretion of the Library Director for the enhancement of the public areas.

Margaret Zeches made a motion to adjourn the meeting, 2nd David Almeter.
Meeting adjourned at 8:40 pm
Submitted by Susannah Heubusch

Warsaw Public Library Board of Trustees Open Meeting AGENDA 5/13/2013

Agenda
Warsaw Public Library
Board of Trustees Open Meeting
Monday, May 13, 2013 7:00 PM

Waive reading of minutes from Tuesday, April 9, 2013; motion to approve.
Motion:
2nd:
Ayes:     Noes:       Absent:
Defeated:            Approved:
Old Business
• Maintenance and Cleaning Contract
• Replacement of high ceiling bulbs when out will be completed by D.J. Beardsley
• Library Director Evaluation Form
• Audit and approve abstract of audited vouchers  #89-
Total Amount: $
Motion:
2nd:
Ayes:     Noes:       Absent:
Defeated:    Approved:

Director and Children's Services Reports (See Attached)
New Business