Sunday, November 18, 2012

Warsaw Public Library Board of Trustees Meeting Tuesday November 13, 2012



Warsaw Public Library
Board of Trustees
Tuesday, November 13, 2012

The meeting was called to order at 7:15 pm by president Suzanne Aldinger.  Present were trustees:  Suzanne Aldinger, Mary Reagan, Margaret Zeches, David Almeter, Susannah Heubusch and Library Director Lisa Gricius.  Trustee:  Janice Kelsey arrived later.

Margaret Zeches made a motion to waive reading of the minutes from Tuesday, October 9, 2012.  Motion 2nd by Mary Reagan.
            Ayes:  5                        Noes:  0           Absent:   1       Approved

OLD BUSINESS
1.  Margaret Zeches made a motion 2nd by David Almeter to accept the amendments to the                         Personnel Policy as written.
            Ayes:  5                        Noes:  0           Absent:  1        Approved

Library Director Lisa Gricius will present a draft of an evaluation sheet  for the board to consider at the next meeting.

2.  We are still awaiting a reply from Mr. Standera for an estimate for overhead light grids.  As Mr. Standera has not replied in a timely manner there was discussion on having someone else do the electrical work at the Library.

3.  Maintenance and Cleaning contract is still on hold as we have yet to hear from the Town as to the reason the original contract was with the Town of Warsaw  and if there is further information in the Town Board minutes to approve such contract.

4.  The Long Range Plan is on hold until after the 1st of the year. 

5.  A motion was made by Susannah Heubusch and 2nd by David Almeter to approve payment of vouchers #159 - #173 for the amount of $5080.03.
            Ayes:  6            Noes:  O                      Approved

The Childrens and Directors Report were presented  (see attached)

NEW BUSINESS

1.   The Town of Warsaw held a Public Hearing on the 2013 Town Budget, Thursday, October 25, 2012 and voted to approve same.  The amount of property tax levy to be collected for the library in 2013 is $130,610.17 an increase of 1% over 2012.  We submitted a request of $133,457.

2.   A list of surplus items was presented to the Board.  David Almeter made a motion 2nd by Susannah Heubusch that we accept the list of surplus items to be disposed of.
            Ayes:  6            Noes:  0                       Approved
            It was suggested that as the Town was going to be auctioning off surplus items maybe they would let us include our surplus as well.  Susannah Heubusch will approach the Town Board with a request that our surplus be auctioned at the same time as the Towns.
            An old Kodak Carousel with slides was found.  Susannah Heubusch will view the slides to see if they should be kept or discarded.

3.  Library Director, Lisa Gricius  confirmed that insurance on the Library is covered under the Town of Warsaw policy.  Lisa will call Harts Insurance to request a copy of said policy for the Library files.

4.   A draft of Fixed Asset Policy was presented to the board for review and members should bring any suggestions they may have to the December meeting.

5.   The $5000.00 from the Bullet Aid Technology Grant has been received. 
            Lisa has talked with Cathy Contant about purchase and setup of new computers.  She would be contracted to assist in configuration, purchase through NYS Aggregate Purchase program, and set up of programs applicable to PLS programs.  We asked that she call Ms. Contant and get a high estimate (include everything we would like) and a low estimate (just the essentials).  We would also like to know if there are any date restrictions for spending these funds or other rules of the grant that must be observed.

6.   There was discussion on the new circulation desk.  Lisa presented the board with two different estimates and configurations.  Some members of the board still felt the estimates too high while others felt that if we were to get the quality and configuration we wanted we might have to spend the extra money.  A couple of other avenues are going to be looked into after which, hopefully, a decision can be made.

7.   Ed Turner had made a request for the use of the Library for a meeting of the Republican Committee on December 5.  As the Warsaw Library Meeting Room Use rules are in line with the ALA Library Bill of Rights and that equal use is extended with other political groups and is open to the public, it was agreed they could hold the meeting at the Library.  All other rules of meeting use policy are to be observed.

A motion was made by Mary Reagan and 2nd by Janice Kelsey to adjourn the meeting.

Meeting adjourned at 9:05 pm.

Submitted by Susannah Heubusch
11.14.2012

Tuesday, November 6, 2012

Warsaw Public Library Board of Trustees Meeting Agenda Tuesday, November 13, 2012

                                               Warsaw Public Library
130 N. Main St.
Warsaw, NY 14569
Board of Trustees Meeting
AGENDA
Tuesday, November 13, 2012
7:00 pm
Open Meeting
Waive reading of minutes from Tuesday, October 9, 2012, motion to approve.
Motion:
2nd:
Ayes:                Noes:               Absent:
Defeated:                                  Approved:

Old Business

  1. Amendment to the Personnel Policy to be voted on 11/13/2012
  2. Awaiting new grid for overhead lights estimate. Have spoken to Mr. Standera regarding replacing blown bulbs in several areas of the downstairs that he is working on and will provide estimate as soon as he has more time.
  3. Maintenance Cleaning and Contract
  4. Long Range Plan
  5. Audit and Approve abstract of audited vouchers #159-#______
      Total Amount:_________
Motion:
2nd:
Ayes:                Noes:               Absent:
Defeated:                                 Approved:

 Directors Report  (Enclosed in Packet)

Children’s Services Report  (Enclosed in Packet)


New Business

  1. 2013 Library Budget adopted by Town
  2. Declaration of surplus fixtures/vote for disposition
  3. Fixed Asset Policy
  4. Bullet Aid Technology Grant disbursement

Announcements

Adjournment

Motion:
2nd
Ayes:                            Noes:                           Absent:
Defeated:                                                         Approved: