Warsaw Public Library
Board of Trustees
Special Session
Friday, July 27, 2012
The Warsaw Public Library Board of Trustees met at the Library on July 27, 2012 for the purpose of interviewing Library Director 1 candidates.
Present were: Trustees: Suzanne Aldinger, Janice Kelsey, Mary Reagan, David Almeter, and Susannah Heubusch Town Representative: Tracy Hockey, Acting Library Director: Joanne Caldwell. Absent was trustee Margaret Zeches.
President Suzanne Aldinger called the meeting to order at 5:30 pm. The first candidate did not make an appearance. The second candidate arrived at 6:30.
At 6:30 a motion was made by Janice Kelsey and 2nd by Mary Reagan to enter executive session for the purpose of interviewing the candidate for the position of Library Director 1.
Ayes: 5 Noes: 0 Absent: 1, Zeches Motion carried
At 7:45 a motion was made by Mary Reagan and 2nd by David Almeter to leave executive session.
Ayes: 5 Noes: 0 Absent: 1, Zeches Motion carried
No Action was Taken
Next interviews will be on Monday July 30, 2012 at 5:30 pm.
Submitted by Susannah Heubusch
Tuesday, July 31, 2012
Warsaw Library Board of Trustees Meeting July 10, 2012
Warsaw Library
Board of Trustees Meeting
July 10, 2012
The meeting was called to order at 7:00 pm by President Suzanne Aldinger. Present were Trustees: Suzanne Aldinger, Janice Kelsey, Margaret Zeches, David Almeter, Mary Reagan, and Susannah Heubusch, Acting Director: Joanne Caldwell and Town Representative: Tracy Hockey.
David Almeter made a motion to waive the reading of the minutes for the June meeting. This was seconded by Margaret Zeches.
Ayes: 6 Noes: 0 Motion carried
Old Business:
Acting director Joanne Caldwell presented the Interim Directors Report (See Report)
Directors Report
Children’s Services Report
Baldwin Services Report
Financial Report
Deposits
Circulation Report
Vouchers
Library Use
The Long Range Plan was reviewed by the Board in November 2011 as presented by the director. At the time the Board was not aware that it should be finalized and approved. It was suggested that the board should vote to postpone the completion of the Long Range Plan. At this point only the summary needs finalization. A motion was made by Margaret Zeches and 2nd by Susannah Heubusch to table approval of the Five Year Plan until we have a new director.
Ayes: 6 Noes: 0 Motion carried
A motion was made by Margaret Zeches and 2nd by Susannah Heubusch that vouchers #106 - #116 for $2313.62 be approved.
Ayes: 6 Noes: 0 Motion carried
A new clerk, Joan Roquez, has been hired. She will start on Wednesday, July 11. Her hours are very flexible.
Plans for the book sale are moving along. The tents are up and the books are out on the tables. Tim VanSlyke will be setting up an additional tent and table as so many books were donated.
Schedule for the sale is:
Tuesday, July 10 10:00 am till ?? Mary Reagan & Beth Reagan
Wednesday, July 11 5:00 pm. Cindy, Mary, Margaret, and Sue H.
Thursday, July 12 9 am – 5 pm Sale Starts
Alan Smith 9 – 12
Maureen Felix 9 – 12
Norm Sayford 12 – 2
Mary Reagan 12-2
Dave Almeter 2-5
Margaret Zeches 2-5
Friday, July 13
Susannah Heubusch 9-5
Suzanne Aldinger 9-5
Cindy Keil 2-5
The Geneseo Goodwill will take any books that have not sold. We will also check with the local VOA.
The computers went down at 10:30 Monday morning the July 9. Repairs were made and Bob Wicksall gave a list of equipment that should be replaced.
New Business:
The personnel committee: David Almeter, Tracy Hockey, Joanne Caldwell and Suzanne Aldinger will meet on Friday, July 20, 2012 at 11:30 am to review the applications for Director.
A proposal was made to change the number of seats on the Board from six to five. Motion was made by Mary Reagan and 2nd by David Almeter.
Ayes: 6 Noes: 0 Motion carried
The vote on the change to the by-laws cannot be made until the next meeting.
Valerie Helm has tendered her resignation effective July 20, 2012. She is willing to fill in now and then on an emergency basis.
The 2013 budget was discussed. As this is a duty of the Director and a new Director has not been appointed yet it will be up to the Board to complete the process. Suzanne and Joanne will check to see what is on file from previous years and find out the date that the final budget is to be submitted to the Warsaw Town Board.
Motion was made to adjourn the meeting. Meeting adjourned at 8:28 pm.
Submitted by Susannah Heubusch, Secretary
Board of Trustees Meeting
July 10, 2012
The meeting was called to order at 7:00 pm by President Suzanne Aldinger. Present were Trustees: Suzanne Aldinger, Janice Kelsey, Margaret Zeches, David Almeter, Mary Reagan, and Susannah Heubusch, Acting Director: Joanne Caldwell and Town Representative: Tracy Hockey.
David Almeter made a motion to waive the reading of the minutes for the June meeting. This was seconded by Margaret Zeches.
Ayes: 6 Noes: 0 Motion carried
Old Business:
Acting director Joanne Caldwell presented the Interim Directors Report (See Report)
Directors Report
Children’s Services Report
Baldwin Services Report
Financial Report
Deposits
Circulation Report
Vouchers
Library Use
The Long Range Plan was reviewed by the Board in November 2011 as presented by the director. At the time the Board was not aware that it should be finalized and approved. It was suggested that the board should vote to postpone the completion of the Long Range Plan. At this point only the summary needs finalization. A motion was made by Margaret Zeches and 2nd by Susannah Heubusch to table approval of the Five Year Plan until we have a new director.
Ayes: 6 Noes: 0 Motion carried
A motion was made by Margaret Zeches and 2nd by Susannah Heubusch that vouchers #106 - #116 for $2313.62 be approved.
Ayes: 6 Noes: 0 Motion carried
A new clerk, Joan Roquez, has been hired. She will start on Wednesday, July 11. Her hours are very flexible.
Plans for the book sale are moving along. The tents are up and the books are out on the tables. Tim VanSlyke will be setting up an additional tent and table as so many books were donated.
Schedule for the sale is:
Tuesday, July 10 10:00 am till ?? Mary Reagan & Beth Reagan
Wednesday, July 11 5:00 pm. Cindy, Mary, Margaret, and Sue H.
Thursday, July 12 9 am – 5 pm Sale Starts
Alan Smith 9 – 12
Maureen Felix 9 – 12
Norm Sayford 12 – 2
Mary Reagan 12-2
Dave Almeter 2-5
Margaret Zeches 2-5
Friday, July 13
Susannah Heubusch 9-5
Suzanne Aldinger 9-5
Cindy Keil 2-5
The Geneseo Goodwill will take any books that have not sold. We will also check with the local VOA.
The computers went down at 10:30 Monday morning the July 9. Repairs were made and Bob Wicksall gave a list of equipment that should be replaced.
New Business:
The personnel committee: David Almeter, Tracy Hockey, Joanne Caldwell and Suzanne Aldinger will meet on Friday, July 20, 2012 at 11:30 am to review the applications for Director.
A proposal was made to change the number of seats on the Board from six to five. Motion was made by Mary Reagan and 2nd by David Almeter.
Ayes: 6 Noes: 0 Motion carried
The vote on the change to the by-laws cannot be made until the next meeting.
Valerie Helm has tendered her resignation effective July 20, 2012. She is willing to fill in now and then on an emergency basis.
The 2013 budget was discussed. As this is a duty of the Director and a new Director has not been appointed yet it will be up to the Board to complete the process. Suzanne and Joanne will check to see what is on file from previous years and find out the date that the final budget is to be submitted to the Warsaw Town Board.
Motion was made to adjourn the meeting. Meeting adjourned at 8:28 pm.
Submitted by Susannah Heubusch, Secretary
Friday, July 20, 2012
Warsaw Public Library Library Director Search Committee Friday, July 20, 2012 11:30 am
At 11:32am a motion was made for the Committee to enter into executive session for the purpose of reviewing applications received after reposting of the Job Opportunity for the position of Library Director 1. Motion made by David Almeter and 2nd by Joanne Caldwell.
Ayes: 4 Noes: 0 Carried
At 12:25pm a motion was made to exit executive session. Motion made by Tracey Hockey and 2nd by Suzanne Aldinger.
Ayes: 4 Noes: 0 Carried
The Committee selected seven (7) candidates to be interviewed by the full Board of Trustees. A schedule was set up for interviews as follows:
The Interview times are: Friday, July 27, 2012, at 5:30 and 7 pm
Monday, July 30, 2012, at 5:30, 6:45 and 7:45 pm
Friday, August 3, 2012 at 5:30 and 7 pm
Joanne Caldwell, Acting Director, will advise candidates and Board members of the schedule.
A motion was made to adjourn at 12:35pm
Library Director Search Committee
Friday, July 20, 2012
11:30a.m.
Tuesday, July 3, 2012
Warsaw Public Library Board of Trustees Agenda July 10, 2012
Warsaw Public Library
130 North Main Street
Warsaw, NY 14569
Library Board of Trustees
Agenda
Tuesday July 10, 2012
Open Meeting
Waive reading of the minutes from Tuesday June 12, 2012. Motion to approve.
Motion
2nd
Ayes: Nays: Absent:
Approved: Defeated:
Old Business:
- Long Range Plan Summery.
- Annual Book Sale.
Interim Director Report
Children’s Services Report
New Business:
1. Personnel committee reviews new candidates for the Library Director I position.
Announcements
Adjournment:
Motion:
2nd:
Ayes: Nays: Absent:
Approved: Defeated:
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