Tuesday, April 24, 2012

Library Board of Trustees Meeting April 21, 2012

Warsaw Public Library
Board of Trustees
Saturday April 21, 2012
The Warsaw Public Library board of trustees was called to order at 2:00 pm. Present were board members: Suzanne Aldinger, David Almeter, Margaret Zeches, Janice Kelsey, Mary Reagan, Susannah Heubusch and Joanne Caldwell, acting Librarian.
At 2:02 pm a motion was made for the board to enter into executive session for the purpose of interviewing candidates for the position of Library Director 1. Motion made by Mary Reagan and 2nd by Janice Kelsey.
Ayes: 6 Noes: 0
At 4:25 pm a motion was made to leave executive session. Motion made by David Almeter and 2nd by Mary Reagan.
Ayes: 6 Noes: 0
Not action was taken.
There was a discussion on a date for a special meeting to decide which candidate would be offered the position of Library Director. David Almeter made a motion that we meet Monday, April 23 at 7:00 pm and was seconded by Margaret Zeches. Motion was carried.
Joanne Caldwell brought out the information for sitting at the Wyoming Co. Fair. Warsaw is slated to be there on Wednesday, August 15 from 12:00 pm to 9:00 pm. Margaret Zeches and David Almeter will sit from 12:00 pm to 3:00 pm. Susannah Heubusch will sit from 3:00 pm to 9:00 pm. Joanne will check with staff and see if anyone else is willing to volunteer.
Meeting was adjourned at 4:40 pm.
Submitted by Susannah Heubusch

Tuesday, April 17, 2012

Library Board of Trustees Minutes

Warsaw Library Board
April 16, 2012
The board of trustees of the Warsaw Library met on April 16, 2012 at 6:00 pm to interview candidates for the position of Library Director 1.
Present were: Mary Reagan, Janice Kelsey, Margaret Zeches, David Almeter, Suzanne Aldinger, Susannah Heubusch and acting Library Director Joanne Caldwell.
At 6:06 pm Mary Reagan made a motion that the board enter into executive session for the purpose of interviewing the candidates for Library Director. Motion was 2nd. by Janice Kelsey.
Ayes: 6 Approved
At 7:08 pm motion was made to exit executive session by Mary Reagan and 2nd. by Janice Kelsey.
Ayes: 6 Approved
Joanne Caldwell showed the board a draft of the revised Personnel Policy. One change was noted in that the bereavement days had been changed from five (5) days to three (3) days. Joanne will make the change and the policy will be reviewed and accepted at the next meeting.
As the next candidate for Library Director had arrived Mary Reagan made a motion that we enter into executive session and was 2nd. by Janice Kelsey.
Ayes: 6 Approved Executive session was entered at 7:24 pm.
Motion made at 8:15 pm by Margaret Zeches to exit executive session and 2nd. by Susannah Heubusch.
Ayes: 6 Approved Exited executive session at 8:15 pm. No action was taken.
Motion to adjourn was made by Margaret Zeches, 2nd by Mary Reagan.
Meeting adjourned at 8:20pm.
Submitted by
Susannah M. Heubusch

Monday, April 9, 2012

Minutes April 3, 2012




Warsaw Public Library
Board of Trustees Meeting
Minutes
Tuesday, April 3, 2012


Meeting was called to order by President Suzanne Aldinger at 7:05 pm.

Present: Suzanne Aldinger, Mary Reagan, David Almeter, Janice Kelsey, Susannah Heubusch, Joanne Caldwell (acting librarian). Absent Margaret Zeches (trustee) and Tracy Hockey (Town of Warsaw representative.

Motion made to waive reading of minutes from Tuesday, March 13, 2012
Motion to approve: Mary Regan
2nd: Janice Kelsey
Ayes: 5 Noes: 0 Absent: 1 Margaret Zeches

OLD BUSINESS:

Joanne Caldwell, acting library director, handed out a packet containing the Acting Directors Report, Directors Report, Children's Services Report, Deposits made, Circulation report, Monthly New Users, Responses from Cassie Guthrie on Hiring Policy and Kindle E-Reader Borrower's Agreement.
If anyone did not receive this packet please let me know and we will get you a copy.

Barbara Henry will be conduction classes on using the E-Reader. Costs for her travel will be shared with the Castile Library. .
Motion was made by David Almeter to transfer funds to cover the E-Reader program
2nd: Susannah Heubusch
Ayes: 5 Noes: 0 Absent: 1 Margaret Zeches
Joanne will contact Baldwin's office as to how they handle the transfer of funds between accounts and what is the best way to handle future transfers.

WCCH SNF library cart: Due to remodeling going on at the hospital Julie Gruendike was not able to talk with anyone at SNF at this time. She will set up a future date.

JD Andrews was contacted about the back door. As yet there has been no reply.

Baldwin was faxed a request for an expense report. As yet there is no reply.

The library lawn needs to be rolled as it is getting quite rough. David Bradley will do it for $25.00. As that is part of maintenance it was agreed that he should be contacted and have it done.

As we were a little confused by Cassie Guthrie's reply to our hiring question and Civil Services requirements, we decided to check into that further. Suzanne Aldinger contacted Wyo. Co. Civil Service on 3/20/2012 to get clarification.
Per Linda Nash (Civil Service) on 3/23/2012:
"I spoke with Deja Boulet (she has taken over the Wyoming County Civil Service Exam Process) who indicated that the Training & Experience part of the hiring process takes place after you have chosen your applicant. What will occur is when I receivethe Provisional Appointment Form with the application I will make a copy and give it to Deja Goulet who will then order the Experience and Training "Exam". The Experience and Training Form will be offered to anyone who qualifies; however the only person who normally completes the form is the person in the position"


Starting May 1st the Kindle will be available for borrowing. A borrower's policy was presented.
Motion to accept policy as written was made by Mary Reagan.
2nd: Janice Kelsey
Ayes: 5 Noes: 0. Absent: 1 Margaret Zeches

Joanne also gave us a sheet with comments from the staff as to some of the traits they would like to see in the new library director. We found the comments to be very interesting, helpful and insightful.

As the meeting was a week early due to the Easter break the vouchers were not ready to sign. Suzanne Aldinger and Susannah Heubusch will go in on Tuesday, April 10 at 7:00 pm so sign the vouchers.

We need to review the Personnel Policy. A Personnel Committee was appointed to review the policy and will meet on Tuesday, April 10, 2012 at 1:00 pm at the Warsaw Public Library.

A motion was made by Mary Reagan at 8:05 pm. to enter executive session to discuss the hiring procedures for the position of Library Director 1.
2nd: Janice Kelsey
Ayes: 5 Noes: 0 Absent: 1 Margaret Zeches
Motion to exit executive session was made by David Almeter at 9:15 pm.
2nd: Mary Reagan.
Ayes: 5 Noes: 0 Absent: 1 Margaret Zeches
No action was taken

The four candidates for librarian will be called in for interviews. Two will be interviewed on April 16, 2012 at 6:00pm and 7:30 pm. Two will be interviewed on April 21, 2012 at 2:00 pm. and 3:30 pm.
Each candidate will need to supply, transcript, certificate, and degree.
The question of providing Health Ins. was brought up. Based on the information from the Wyoming County Chamber of Commerce it was suggested we join the chamber, present the candidate with the options and pay 80% of the cost. Susannah Heubusch will contact the chamber and see what we need to do to become a member.

As there are several errors in the 2011 Annual Report, Suzanne Aldinger will contact Cindy Gardner at PLS to request that changes be made.

Announcement: 2012 L.T.A. Trustee Institute will be held May 4 & 5, 2012

Motion was made by Janice Kelsey to adjourn the meeting.
2nd by: Susannah Heubusch
Ayes: 5 Noes: 0 Absent: 1 Margaret Zeches

Meeting adjourned at 9:40 pm.

Next regular meeting will be held on Tuesday, May 8 at 7:00 pm

Respectfully submitted by
Susannah Heubusch, Secretary